Operations support specialist

2 settimane fa

Rome, Italia FAO A tempo pieno

Reporting Lines

The Consultant or PSA Subscriber will work under the overall supervision of the Team Leader, Assessment and Management Team, and direct supervision of a relevant Officer.


Technical Focus

The incumbent will work as part of a multi-disciplinary closely collaborating team, supporting NFIFM Team Leader and the team in general in the management/programme efforts – including the operational, financial and budgetary management of the programme/project portfolio- and contribute to the development and successful implementation of the workplan and activities, as required.

Tasks and responsibilities

The tasks and responsibilities of each selected Consultant or PSA Subscriber will be defined in the Terms of Reference for the specific assignment. In general, assigned tasks and responsibilities will normally include one or more of the following elements depending on the assignment and the expertise of the specialist:

• Support all operational aspects of the team’s programme/ project activities, including operational, administrative and financial management.
• Support the review and analysis of operational and administrative procedures and practical implementation and the preparation of proposals for improvement and simplification of processes.
• Participate in the development of improved work methods, tools and systems;
• Support management and retrieval of operational data in the corporate systems.
• Retrieve, enter, select and analyse data and/or statistics from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data documents; make necessary calculations;
• Support or ensure timely provision of inputs (personnel, contracts, training, travels, procurement of equipment and supplies, etc.) to activities by coordinating and performing related logistical and administrative tasks;
• Prepare and support specific operational processes (such as procurement, including Letters of Agreements (LoAs) and related implementation and monitoring); preparation of reports, etc.
• Assist in the preparation of specific ad hoc documentation/analysis in support of the Budget Holders and/or relevant programmatic/project activities.
• Participate in the organization, conduct and follow-up of technical workshops, meetings, webinars, consultations and conferences, including related aspects such as liaising with participants or delegates, drafting and dispatching invitation letters, overseeing and performing logistical arrangements, preparing required materials, providing support at the meetings, drafting or editing reports, etc.
• Support tasks such as preparation of working documents, advocacy materials, web pages, articles, and information material for technical networks, workshops, conferences and other events.
• Perform other related duties as required.


CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements

• University degree (for Consultants) / Relevant educational background (for PSA) in the areas of International Relations, Social Sciences, Economics, Accounting, Management, Project Management, Business or Public Administration, Finance or other related fields.
• Relevant experience in support to operations, monitoring and reporting of Programmes/Projects/Activities: minimum 1 year of experience for Category C Consultants/PSAs; minimum 5 years of experience for Category B Consultants/ PSAs; minimum /15 years of experience for Category A Consultants/ PSAs
• Working knowledge (level C) of English and limited knowledge (level B) of one of the other FAO languages (French, Spanish, Arabic, Russian, Chinese) for Consultants; Working knowledge (level C) of English for PSA Subscribers.


FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement


Technical/Functional Skills

• Good knowledge and experience in supporting operations of programmes and projects, including planning, implementation of activities, management, monitoring and reporting.
• Experience in coordinating and liaising with academia, national authorities, UN agencies, UN representations, donors, intergovernmental organizations, and non-governmental organizations.
• Good ability to organize and manage technical meetings, conferences, high-level meetings, and workshops when applicable.
• Good communication skills (oral and writing).
• Good knowledge of corporate computerized financial / travel / Human Resources systems and administrative procedures and policies of FAO or similar organizations.
• Good knowledge and effective use of standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point).
• Ability to manage multiple tasks and deadlines concurrently.
• Familiarity with the rules and regulations of FAO or similar organizations.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge any fee at any stage of the recruitment process (application, interview, processing) Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at For more information, visit the FAO employment website Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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