Company Secretary and Compliance Specialist

3 settimane fa

Milano, Italia NextEnergy Capital Group A tempo pieno

THE ROLE

We are seeking an experienced and detail-oriented Company Secretary and Compliance Specialist with expertise in corporate affairs, GDPR, whistleblowing, and Legislative Decree 231/2001 (Italy) to join our team. The resource will be dedicated to the corporate entities of NextEnergy Group. The ideal candidate will play a key role in ensuring that our organization adheres to legal and ethical standards, particularly in the areas of anti-corruption, data protection, whistleblowing mechanisms, and overall corporate compliance including corporate secretarial matters .

KEY RESPONSIBILITIES

Corporate Affairs

  • Coordinating corporate secretary duties for the group entities and assisting in related activities (shareholder meetings, board of directors meeting, statutory boards, etc.)
  • Drafting the relevant minutes and managing the corporate archives.
  • Monitor changes in legislation and regulations related to corporate affairs and compliance.
  • Coordination and management of external legal advisors and/or notaries.
  • Advise on corporate governance best practices and ensure alignment with relevant regulations.
  • Collaborate with legal and other departments to address corporate compliance issues.

GDPR Compliance

  • Oversee and manage data protection activities in compliance with the General Data Protection Regulation (GDPR) and with the relevant organization model if adopted (including updating the privacy register, appointment of relevant responsible parties, updating associated documents).
  • Conduct privacy impact assessments and ensure the company's data processing activities are lawful and transparent.
  • Collaborate with the Group Data Protection Officer to address data protection issues and respond to data subject requests.
  • Manage data breach procedures.
  • Coordination of external advisors, if appointed.
  • Managing the relevant documents and archives.

Whistleblowing

  • Maintain and manage the company's whistleblowing program, ensuring it is effective and aligned with best practices.

Legislative Decree 231/2001 Compliance

  • Develop, implement, and monitor a comprehensive compliance program to ensure adherence to Legislative Decree 231/2001.
  • Conduct risk assessments and implement controls to mitigate the risk of unlawful activities within the organization.
  • Provide guidance to management and employees on compliance matters related to Legislative Decree 231/2001 and coordinate the oversight body.
  • Manage the relevant documents and archives.

Training and Awareness

  • Coordinate training programs on corporate compliance, GDPR, whistleblowing, and Legislative Decree 231/2001 for employees at all levels.
  • Promote a culture of compliance and ethics within the organization.

SKILLS & COMPETENCIES

To be successful in this role, you will demonstrate:

  • Superbstakeholder managementand influencing skills.
  • Technically strongaccountant
  • Ability to balance priorities.
  • IT Literacyand strong Microsoft Excel skills
  • Delivery focus– it may sound obvious, but the ability to proactively churn through work at pace and deliver quality outputs really matters.
  • Strong critical thinking and problem-solving skills
  • Passion for our mission‘to generate a more sustainable future using clean energy’
  • Our values:be a leader, build trust, be responsible, be innovative and ‘bring your alpha’

EXPERIENCE & QUALIFICATIONS

  • Law degree.
  • Knowledge of Italian and UK/EU regulatory requirements.
  • Familiarity with data protection principles and best practices.
  • +3 years of work experience in a compliance role, including covering Legislative Decree 231/2001, GDPR, whistleblowing, and corporate secretarial matters.
  • Excellent command of both English and Italian.

WHAT WE OFFER

  • A busy role in a supportive team, with plenty of opportunities to learn
  • International scope – we operate in over 8 countries
  • Hybrid working – we will need you in the central Milan) office at least twice a week, but you will normally be able to work remotely for the remainder of the week
  • 26 days’ holiday per year (3 of which are taken during the festive shutdown in December)
  • Annual discretionary bonus.

HOW TO APPLY

If you are interested in this opportunity, please follow the link to apply or send your application to careers@nextenergygroup.com . If you have been shortlisted for the next stage, we will be in contact within 14 days. By selecting “Apply” or sending us your CV, you indicate you have read and acknowledged NextEnergy Group’s Candidate Privacy Notice.

DIVERSITY AND INCLUSION

Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. The collective sum of our individual differences, life experiences, knowledge, innovation, self-expression, and talent and hard work form the bedrock of who we are and who we aspire to be.

We are committed to equal employment and advancement opportunity irrespective of race, color, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.

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