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Executive Assistant

3 mesi fa

Roma, Italia Euronext A tempo pieno

Euronext Finance department
The Finance department supports the Euronext organization and its management and it is accountable for the accurate financial representation of Euronext operations. It is in charge of keeping the books of the company, producing the budget and forecast as well as all financial indicators necessary for the effective management of the company. The financial information is made available internally (management reporting) and externally (annual report, quarterly communication to the analysts).
We are looking for an executive assistant to support our Chief Financial Officer (CFO) and our Chief Communication and Investor Relation Officer (CCIRO).
As a crucial element of support for Senior Executives in the Finance department, the Executive Assistant to the Chief Financial Officer is responsible for managing all administrative and secretarial tasks with minimal guidance, liaising regularly with senior-level internal and external staff.
Key accountabilities Manage diary, scheduling across multiple time zones and business travels, and handle the organization of meetings, extensive and complex travels with multilocation and tight schedules (especially for investor/analyst roadshows).
Manage day-to-day communications as the main point of contact, representing the CFO and CCIRO for internal teams and external clients/stakeholders like banks, regulators, investors, and analysts.
Manage day-to-day administrative tasks (calendar, phone calls, writing letters, emails, purchase requests, and expenses).
Use knowledge of the organization to work with limited direction from the senior executives to ensure efficient secretarial support.
Review monthly invoices and expenses processes for accuracy and timely payment.
Coordinate investor roadshows and meetings with brokers, and organize all logistics (transfer, hotel, flights/train, printing documents).
Populate the IR Manager CRM with investor meetings, prepare roadshow itineraries, and documents backup.
Coordinate local investor events (welcoming, sending of presentation to the venue, etc.).
Liaise closely with other Managing Board Executive Assistants located in other Euronext Offices, primarily those from our Paris office, to ensure smooth activity for the CFO when he works from Paris, and for the CCIRO based in Paris.
Profile and skills The Candidate must be a strong team contributor with deep experience as an executive assistant to C-Level in a multinational environment. The key attributes of the candidate will be:
Excellent interpersonal skills
Reliability, rigour with a sense of flexibility
Strong attention to details and respect of deadlines
A high level of self-organization
Ability to handle emergencies and assess situations, understand requirements, and prioritize tasks
Tact, discretion, high sense of confidentiality and the ability to manage “VIP” type of contacts
Dedication to operational excellence, great sense of initiative, team spirit
Demonstrated quality of writing skills
Team-player and collaboration skills
Fluent in English; while French and Italian are a plus
We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view, and we are committed to providing an environment of mutual respect.
Additional Information This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent the addition of more tasks or projects.

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