Executive Assistant

3 settimane fa

Roma, Italia WTW A tempo pieno

Description

Executive Assistant- W&R Italy & Europe

An exciting opportunity has arisen for a Professional Assistant to join the dynamic Work and Rewards team in Italy. The role will be responsible for providing full administrative support to the W&R leader in Italy and allocated senior leaders across Europe.

The successful applicant will be experienced with complex diary management and working in a fast-paced environment.

The Role

Complex diary management and meeting coordination

Diary management and meeting coordination for other senior directors as required

Supporting a team of senior leaders with their day to day activities

Assisting with the preparation of a variety of documents eg WTW client contracts including formatting, proofreading in MS Word, MS Excel, and MS PowerPoint in accordance with the WTW brand.

Acting as a facilitator across the business, including with legal advisors and clients.

Invoicing reporting monitoring for large projects.

Support marketing events and planning.

Support to tender processes.

Content review for Scopes of Work.

Arranging travel

Preparation of expense reports for consultants

Records management to the standards required for a ‘green light’ audit

Updating the client information database on behalf of consultants

Building effective working relationships with the European Business Support Team, consultants and stakeholders

Ensuring clients’ queries are responded to in a timely matter, demonstrating the highest standards of professional excellence.

Qualifications

The Requirements

Proven experience in complex diary management

Effective IT skills including Word, Excel, Outlook and PowerPoint

Excellent time management and organisational skills

Effective communication skills (both written and oral)

Able to work independently using initiative whilst part of the wider Business Support team

Proactive problem solver

Demonstrate attention to detail, with high level focus on quality

The ability to handle sensitive information in an appropriate manner

A proven track record as a personal and team assistant, with experience engaging at senior management level, within a large corporate environment

Equal Opportunity Employer

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