Legal Secretary

4 settimane fa

Milano, Italia DAC Beachcroft LLP A tempo pieno

Legal Secretary (Commercial Litigation) - London

Job Introduction

DACBeachcroft has an exciting opportunity for an experienced and knowledgeable Legal Secretary to join our Commercial Litigation team on a full-time, permanent, hybrid basis in our centrally located London Walbrook office.

Standard hours for this role are 9:30am - 5:30pm, and will require attendance in the office 4 days each week.

This role would suit an experienced Legal Secretary with a minimum of 2 years experience in a similar role and practice area.

Forming an integral part of an established team of secretaries, the main purpose of this role is to provide an excellent standard of admin and secretarial support to a team of fee earners across the practice area in our London office.

We are a Disability Confident employer and guarantee to interview anyone with a disability, long term health condition or neurodiversity whose application meets the essential criteria for the role as set out in this advert.

We are happy to talk flexible working and have in place a Flex-forward working scheme. We encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

Role Responsibility

Secretarial

Able to work independently, pro-actively and with accuracy, key responsibilities include:

  • Effective prioritisation and ownership of tasks whilst managing a full workload
  • Proactively assisting with billing, cash collection and accounts queries and liaising with internal support teams to resolve issues quickly and effectively
  • Confidently managing large documents, creating versions, amending, proof reading and creating comparisons to highlight changes
  • Drafting email correspondence to both clients and suppliers
  • Booking client and internal meetings, video and audio conferences, including proactive diary management
  • Creating and editing spreadsheets and Powerpoint presentations
  • Opening and closing files, including researching AML requirements
  • Filing, archiving, photocopying and scanning documents as required
  • Ensuring that client contact information is kept up to date on relevant systems
  • Assisting with booking travel and accommodation arrangements
  • Proactively assisting with ad-hoc business development and communications activities
  • Building and maintaining a level of individual knowledge required for the role
  • Helping maintain a clean office and clear desk
  • Handling confidential information in line with the firm’s data security protocols
  • Assisting with some paralegal activities such as creating bundles, both hard and soft copy

Administrative

  • File management – updating and maintaining all files, ensuring documents are filed correctly
  • Undertake all file closing/archiving procedures ensuring compliance
  • Make room and taxi bookings as requested
  • Printing/copying/scanning of documents
  • Sending large electronic documents via One Drive
  • Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
  • Updating of Workflow Tracking Schedules
  • Assisting with hard copy filing of legal documentation
  • Uploading documents to PDF docs and editing documents
  • Other ad hoc tasks at the request of the secretarial team

The Ideal Candidate

  • A minimum of 2 years experience as a Legal Secretary is essential, with experience in a similar practice area highly desirable.
  • Qualified to a minimum of 5 GCSEs (including a grade C (5) in English and Maths) or equivalent
  • A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
  • Must have good IT skills, particularly in Microsoft packages (including Outlook, Word, Powerpoint, Excel)
  • Sound knowledge of pdf docs and file sharing platforms
  • Experience working with iManage is essential
  • Good working knowledge of Chrome River, and 3E accounts software is highly desirable
  • An excellent eye for detail with a concern for quality and accuracy
  • A focused client service approach is essential
  • Team oriented and collaborative with a flexible, can do attitude
  • Ability to communicate clearly and concisely orally and in writing

About the Company

We're a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies.

We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Dublin, Madrid, Paris, Milan, Rome, Singapore, Argentina, Chile, Colombia, Mexico, Peru and Miami.

Working with us

Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients. Our flexible approach means that we help our colleagues to be their best at work, while recognising that they have all sorts of different interests and commitments outside work.

We pride ourselves on our supportive, approachable culture.

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