Accounts Payable Clerk

1 mese fa

Firenze, Italia Collegio alla Querce A tempo pieno

Company Description

Collegio alla Querce, Auberge Resorts Collection, a former cultural institution and much-beloved boarding school is undergoing an extensive transformation to awaken the property’s storied and romantic history, dating back to the 16th century. Auberge’s third European destination, Collegio is a delight for design lovers and gourmands alike. Three adjacent original buildings feature 83 rooms, an original chapel and theater, a library, two restaurants and a bar which was once the school’s principal’s office. Surrounded by old growth cyprus and soaring oak trees, the resort’s grounds boast expansive lawns, five levels of terraced Baroque gardens, a pool and garden bar and restaurant. Come here for relaxation or adventure – and leave utterly enchanted.

Job Description

We are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will be responsible for managing the hotel's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.

Key Responsibilities:

  • Invoice Processing:
    • Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
    • Enter invoices into the accounting system and prepare them for payment processing.
  • Payment Processing:
    • Process payment runs and prepare checks or electronic transfers for approved invoices.
    • Collaborate with internal departments to obtain necessary approvals for payments.
  • Vendor Relations:
    • Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
    • Communicate effectively with vendors to ensure accurate and up-to-date account information.
  • Expense Reports:
    • Review and process employee expense reports, verifying receipts and compliance with company policies.
    • Ensure timely reimbursement of employee expenses.
  • Record Keeping:
    • Maintain organized and accurate records of all accounts payable transactions.
    • Assist with month-end closing activities and provide necessary documentation for audits.
  • Reporting:
    • Generate regular reports on accounts payable status, providing insights into outstanding payments and expenses.

Qualifications:

  • High school diploma or equivalent; additional education in accounting or finance is a plus.
  • Proven experience in accounts payable or a related field.
  • Familiarity with accounting software.
  • Strong attention to detail and accuracy in data entry.
  • Excellent organizational and time management skills.
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