Finance Assistant

7 giorni fa

Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

OVERVIEW

Post Number: 1ITSC 0989TP

Grade:
G-5

Parent Sector:
Natural Sciences Sector (SC)

Duty Station:
Trieste

Job Family:
Natural Sciences

Type of contract:
Fixed Term

Duration of contract: 2 years

Application Deadline (Midnight Paris Time): 17-APR-2023

UNESCO Core Values:
Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers.

ICTP has been a major force in stemming the scientific brain drain from the developing world.

For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

Long Description
Invoice Control

Receives all invoices issued to the order of ICTP

Examines invoices in order to verify their correctness and correspondence with Purchase Orders issued by the competent administrative offices, ensuring conformity with ICTP's financial rules and procedures


Submits invoices to Allotment Holders in order to collect their certification that goods have been supplied and/ or services have been rendered in accordance with the terms of the contract/ purchase order as well as to obtain or verify their indication of the correct budget code to be charged.


Interacts with Allotment Holders, the Procurement Office and the various firms and suppliers in order to eliminate possible discrepancies and solve any related controversial issues.


After verification with the Allotment Holders and having ensured that all data is correct, certifies invoices within the delegated authority (within the applicable threshold).

Maintains the archives of the Invoice Control and prepares reports and statements on the above activities as required.

Issuance of ICTP Debit/ Credit Notes


Examines Requests for Debit Notes in order to verify the appropriateness of the attached documentation and to issue all relevant ICTP Debit Notes for reimbursement of costs of services rendered by the ICTP and/ or by its administrative infrastructure to external organizations and institutions; prepares Credit notes when adjustments and/ or corrections are needed.

Prepares transmission letters of the above as well as dunning letters for collection of outstanding amounts receivable, on request from the Supervisor and for his/ her signature

Certifying Officer for Purchase Orders

Verifies Purchase Orders and ensure that the procurement rules are adhered, documentation is complete and budget / accounting information is correct

Verifies the undelivered orders periodically and take action to in order to close them where possible


COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.


REQUIRED QUALIFICATIONS

EDUCATION
Completed secondary, technical and/or vocational school.

WORK EXPERIENCE
A minimum of five years of experience in Finance, Accounting, Budget or related field

Good knowledge of accounting and bookkeeping procedures

Experience with ERP systems (SAP, Oracle etc)

SKILLS/COMPETENCIES

Excellent Analytical skill

Ability to work quickly and efficiently under pressure

High level of reliability with a responsive and service-minded attitude and behaviour

Ability to prioritize, plan and organize own work in order to respect deadlines

LANGUAGES
Excellent knowledge (spoken and written) of English and/or Italian and good knowledge of the other.

DESIRABLE QUALIFICATIONS

EDUCATION
Relevant post-secondary education and professional certification in Finance or related field

WORK EXPERIENCE
Experience in a scientific organization or educational institute at international level

Knowledge of invoice control process

SKILLS /COMPETENCIES

Ability to interpret and use policies related to Finance and Budgeting

BENEFITS AND ENTITLEMENTS

UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS
Footer

UNESCO does not charge a fee at any stage of the recruitment process.

  • Finance Assistant

    1 mese fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OverviewPost Number: 1ITSC0924TP, 1ITSC0926TP, 1ITSC0994TP, 1ITSC1061TP, 1ITSC1070TPGrade: G-5Parent Sector: Natural Sciences SectorDuty Station: TriesteJob Family: Natural SciencesType of Contract: Fixed TermDuration of Contract: 2 years, renewableRecruitment Open to: Internal and external candidatesApplication Deadline: 15-MAY-2024 (Extended)UNESCO Core...

  • Finance Assistant

    3 settimane fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OverviewPost Number: 1ITSC0924TP, 1ITSC0926TP, 1ITSC0994TP, 1ITSC1061TP, 1ITSC1070TPGrade: G-5Parent Sector: Natural Sciences SectorDuty Station: TriesteJob Family: Natural SciencesType of Contract: Fixed TermDuration of Contract: 2 years, renewableRecruitment Open to: Internal and external candidatesApplication Deadline: 15-MAY-2024 (Extended)UNESCO Core...

  • Accounting Assistant I

    7 giorni fa

    Trieste, Friuli Venezia Giulia, Italia ADCI HYD 13 SEZ - H84 A tempo pieno

    Bachelor's degree in accounting and commerce (B. Com)Knowledge of Excel at an advanced levelKey job responsibilities Understanding of Accounts Receivables process Post daily receipts (wires/ACH/checks) and credit/debit memos on a timely basis in order to ensure accurate maintenance of accounts receivable balances Contact customer, collections and business...

  • Administrative Assistant

    1 mese fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OVERVIEWPost Number: 1ITSCPA047VCGrade: G-4Parent Sector: Natural Sciences SectorDuty Station: TriesteJob Family: Natural SciencesType of contract: Project AppointmentDuration of contract: 1 yearRecruitment open to: Internal and external candidatesApplication Deadline: 07-JUN-2024UNESCO Core Values: Commitment to the Organization, Integrity, Respect for...

  • Administrative Assistant

    3 settimane fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OVERVIEWPost Number: 1ITSCPA047VCGrade: G-4Parent Sector: Natural Sciences SectorDuty Station: TriesteJob Family: Natural SciencesType of contract: Project AppointmentDuration of contract: 1 yearRecruitment open to: Internal and external candidatesApplication Deadline: 07-JUN-2024UNESCO Core Values: Commitment to the Organization, Integrity, Respect for...

  • Administrative Assistant

    4 settimane fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OVERVIEWPost Number : 1ITSCPA046VCGrade : G-4Parent Sector : Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract : Project AppointmentDuration of contract : 1 yearRecruitment open to : Internal and external candidatesApplication Deadline (Midnight Paris Time) : 4-JUN-2024 (EXTENDED) UNESCO Core Values: Commitment to...

  • Administrative Assistant

    7 giorni fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OVERVIEWPost Number : 1ITSCPA046VCGrade : G-4Parent Sector : Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract : Project AppointmentDuration of contract : 1 yearRecruitment open to : Internal and external candidatesApplication Deadline (Midnight Paris Time) : 4-JUN-2024 (EXTENDED) UNESCO Core Values: Commitment to...

  • Administrative Assistant

    3 settimane fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OVERVIEWPost Number : 1ITSCPA046VCGrade : G-4Parent Sector : Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract : Project AppointmentDuration of contract : 1 yearRecruitment open to : Internal and external candidatesApplication Deadline (Midnight Paris Time) : 4-JUN-2024 (EXTENDED) UNESCO Core Values: Commitment to...

  • Executive Director

    3 settimane fa

    Trieste, Friuli Venezia Giulia, Italia United Nations Educational, Scientific and Cultural Organization A tempo pieno

    Job DescriptionDescription –>Under the overall authority of the Assistant Director-General for Natural Sciences and the guidance of the TWAS Steering Committee and the TWAS Council as regards the programmatic direction, the incumbent will be responsible for providing intellectual, strategic and operational leadership in the development, management,...

  • Executive Director

    2 mesi fa

    Trieste, Friuli Venezia Giulia, Italia United Nations Educational, Scientific and Cultural Organization A tempo pieno

    Job DescriptionDescription –>Under the overall authority of the Assistant Director-General for Natural Sciences and the guidance of the TWAS Steering Committee and the TWAS Council as regards the programmatic direction, the incumbent will be responsible for providing intellectual, strategic and operational leadership in the development, management,...

  • Executive Director

    2 mesi fa

    Trieste, Friuli Venezia Giulia, Italia United Nations Educational, Scientific and Cultural Organization A tempo pieno

    Job DescriptionDescription –>Under the overall authority of the Assistant Director-General for Natural Sciences and the guidance of the TWAS Steering Committee and the TWAS Council as regards the programmatic direction, the incumbent will be responsible for providing intellectual, strategic and operational leadership in the development, management,...

  • Executive Director

    4 settimane fa

    Trieste, Friuli Venezia Giulia, Italia United Nations Educational, Scientific and Cultural Organization A tempo pieno

    Job DescriptionDescription –>Under the overall authority of the Assistant Director-General for Natural Sciences and the guidance of the TWAS Steering Committee and the TWAS Council as regards the programmatic direction, the incumbent will be responsible for providing intellectual, strategic and operational leadership in the development, management,...

  • Executive Director

    7 giorni fa

    Trieste, Friuli Venezia Giulia, Italia United Nations Educational, Scientific and Cultural Organization A tempo pieno

    Job DescriptionDescription –>Under the overall authority of the Assistant Director-General for Natural Sciences and the guidance of the TWAS Steering Committee and the TWAS Council as regards the programmatic direction, the incumbent will be responsible for providing intellectual, strategic and operational leadership in the development, management,...

  • Executive Director

    3 settimane fa

    Trieste, Friuli Venezia Giulia, Italia United Nations Educational, Scientific and Cultural Organization A tempo pieno

    Job DescriptionDescription –>Under the overall authority of the Assistant Director-General for Natural Sciences and the guidance of the TWAS Steering Committee and the TWAS Council as regards the programmatic direction, the incumbent will be responsible for providing intellectual, strategic and operational leadership in the development, management,...

  • Executive Director

    7 giorni fa

    Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno

    OVERVIEWPost Number: 1ITSC0824VCGrade: D-1Parent Sector: Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract: Fixed TermDuration of contract: 2 years, renewableApplication Deadline (Midnight Paris Time): 03-JAN-2024UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity,...

  • Finance Assistant

    3 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSC 0989TP **Grade**: G-5 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Fixed Term **Duration of contract**: 2 years **Application Deadline (Midnight Paris Time)**: 17-APR-2023 **UNESCO Core Values**: Commitment to the Organization,...

  • Finance Assistant

    3 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSC0924TP, 1ITSC0926TP, 1ITSC0994TP, 1ITSC1061TP, 1ITSC1070TP **Grade**: G-5 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Fixed Term **Duration of contract**: 2 years, renewable **Application Deadline (Midnight Paris Time)**:...

  • Administrative Assistant

    4 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEWPost Number : 1ITSCPA046VC Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 4-JUN-2024 (EXTENDED) UNESCO...

  • Administrative Assistant

    6 giorni fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCPA046VC **Grade**: G-4 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Project Appointment **Duration of contract**: 1 year **Application Deadline (Midnight Paris Time)**: 09-MAY-2024 **UNESCO Core Values**: Commitment to the Organization,...

  • Administrative Assistant

    4 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW Post Number : 1ITSCPA046VC Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 4-JUN-2024...

  • Administrative Assistant, Trieste

    4 settimane fa

    trieste, Italia United Nations Educational, Scientific And Cultural Organization A tempo pieno

    We are searching for an ambitious Administrative Assistant, Trieste to join our awesome team at United Nations Educational, Scientific and Cultural Organization in Trieste. Growing your career as a Full Time Administrative Assistant, Trieste is a fantastic opportunity to develop useful skills. If you are strong in leadership, presentation and have the right...

  • Administrative Assistant

    3 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCPA047VC **Grade**: G-4 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Project Appointment **Duration of contract**: 1 year **Application Deadline (Midnight Paris Time)**: 07-JUN-2024 **UNESCO Core Values**: Commitment to the Organization,...

  • Administrative Assistant

    3 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCPA047VC **Grade**: G-4 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Project Appointment **Duration of contract**: 1 year **Application Deadline (Midnight Paris Time)**: 07-JUN-2024 **UNESCO Core Values**: Commitment to the Organization,...

  • Administrative Assistant

    4 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEWPost Number : 1ITSCPA047VC Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 07-JUN-2024 UNESCO Core Values:...

  • Administrative Assistant

    3 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEWPost Number : 1ITSCPA047VC Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 07-JUN-2024 UNESCO Core Values:...

  • Administrative Assistant

    4 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    Select how often (in days) to receive an alert: Parent Sector :Natural Sciences Sector (SC) Duty Station:Trieste Job Family:Natural Sciences Type of contract :Project Appointment Duration of contract :1 year Recruitment open to :Internal and external candidates Application Deadline (Midnight Paris Time) :07-JUN-2024 UNESCO Core Values: Commitment to the...

  • Administrative Assistant

    4 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW Post Number : 1ITSCPA047VC Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 07-JUN-2024   UNESCO...

  • Administrative Assistant

    3 settimane fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW Post Number : 1ITSCPA047VC Grade : G-4 Parent Sector : Natural Sciences Sector (SC) Duty Station: Trieste Job Family: Natural Sciences Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 07-JUN-2024   UNESCO...

  • Programme Assistant

    2 mesi fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCPA117TP **Grade**: G-4 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Project Appointment **Duration of contract**: 1 year **Application Deadline (Midnight Paris Time)**: 21-FEB-2024 **UNESCO Core Values**: Commitment to the Organization,...

  • Programme Assistant

    16 ore fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCPA117TP **Grade**: G-4 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Project Appointment **Duration of contract**: 1 year **Application Deadline (Midnight Paris Time)**: 21-FEB-2024 **UNESCO Core Values**: Commitment to the Organization,...

  • Accounting Assistant I

    2 settimane fa

    Provincia di Trieste, Friuli-Venezia Giulia, Italia ADCI HYD 13 SEZ - H84 A tempo pieno

    Bachelor's degree in accounting and commerce (B. Com) Knowledge of Excel at an advanced level Key job responsibilities - Understanding of Accounts Receivables process - Post daily receipts (wires/ACH/checks) and credit/debit memos on a timely basis in order to ensure accurate maintenance of accounts receivable balances - Contact customer, collections and...

  • Executive Director

    2 mesi fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSC0824VC **Grade**: D-1 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Fixed Term **Duration of contract**: 2 years, renewable **Application Deadline (Midnight Paris Time)**: 03-JAN-2024 **UNESCO Core Values**: Commitment to the...