Office Manager
2 settimane fa
About the Company
Savills Investment Management is an international real estate investment management firm. Our purpose is to build prosperity by investing in resilient real assets.
Our vision is to be a trusted investment manager, respected for our expertise in restorative Real Estate investment enabling people, communities and ecosystems to thrive.
The firm has over 30 years of experience delivering real estate strategies for investors, with over 380+ staff dedicated to positive client outcomes.
Our global platform comprises 17 locations in 14 countries enabling us to combine a truly global perspective with local expertise to offer investors a range of compelling strategies.
Purpose of the job:
For our Milan office, we are looking for a
temporary Office Manager for a 9-month maternity cover position, to be the main person of contact for all office management related activities (including facility management, procurement, events coordination and general secretarial support), and provide personal assistance to the Chairman of the BoD and other executives.
General secretarial activities:
- Manage executives' diaries and arrange their daily schedule (set up meetings, conference calls and video conferences, business travels, participation to conferences both as panelists and as guest)
- Devise and maintain an organized office filing system of paper and electronic documents
- Schedule BoD and EC meetings
- Coordinate all electronic signature accounts
- Provide backup/support to the front desk staff (Business Assistants) in case of need
Office Management:
- Liaise with all external providers of goods and services for office needs, negotiate contracts, supervise KPIs, cost control in line with budget
- Make sure that the office space and all office equipment are always tidy, functioning and maintained
- Liaise with the Office Managers of other SIM offices for coordination and implementation of global projects
- Planning and coordination of events, both for staff and clients, and ESG activities
Job requirements:
- Proven experience as an Executive Assistant/Office Manager
- Excellent MS Office knowledge
- English proficiency
- Outstanding organizational and time management skills
- Strong organizational, project management and problemsolving skills with impeccable multitasking abilities
- Friendly and professional demeanor
- Excellent verbal and written communications skills
- Discretion and confidentiality
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