Team Assistant

1 mese fa


Milan, Italia Paramount Pictures A tempo pieno

For our Italian Team we are recruiting a full-time: Executive Team Assistant

We are looking for a candidate ready to assist our senior leaders in Italy. The ideal candidate has a contemporary and collaborative working style and is open-minded, proactive, and a quick thinker. Must have exceptional problem-solving, verbal, and written communication skills. Additionally, this position will require passion and knowledge of HR, Digital tools and technologies, process excellence, and the ability to partner cross-functionally. Managing and implementing various process improvements (also administrative) to help drive efficiency with a focus on the internal customers.

What will you be doing?

  • Organizing and supporting meetings and events, arranging business-critical internal/external events, including travel arrangements, itineraries, accommodation, conferences, etc.
  • Coordinating meetings with other Personal Assistants at an International level and helping out Managers visiting from other offices.
  • Planning travel and logistics.
  • Providing general administrative support in the ordinary business activities, in particular with company events.
  • Accurately handling all expense reconciliations and invoicing (SAP & Concur).
  • Preparing and delivering trainings to other teams on tools / procedures / policies related to administrative tasks (Payables, Travel Business and Vendor Setup - for example).
  • Drafting and editing presentations and briefing materials.
  • Translating documents and preparing internal communications.
  • Researching, compiling, verifying, and analyzing information and issues special reports, presentations, organization charts, communications, etc. Ensuring the best use and excellent user experience of the knowledge available by creating, sharing, using, and managing the knowledge and information of the HR organization.
  • Supporting on any other ad hoc projects within the HR function that may arise and support in the function co-facilitation and coordination of the projects.

What are we looking for?

  • At least 3 years of experience in a Human Resources Coordinator or Executive Assistant role. Bachelor's Degree in Human Resource or Communications preferred, or equivalent combination of education, training, and experience;
  • Digital mindset, proficiency with Microsoft Office including SharePoint and Teams and other company tools (SAP, Concur, Mindmaster)
  • High level of engagement and customer focus, including supporting and collaborating even if tasks occasionally out of the scope of the role
  • Fluent in English and Italian, both written and spoken
  • The ability to prioritize and multitask, with excellent planning/project management skills
  • Structured way of working and a high degree of independence and sense of responsibility, a friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks
  • Strong written and verbal communication skills, proactivity, strong problem-solving skills, positive and collaborative attitude.

What we offer?

  • Challenging job in a multicultural environment
  • Unique and friendly atmosphere
  • Competitive salary tailored to your skills and experience
#J-18808-Ljbffr
  • Team Assistant

    1 settimana fa


    Milan, Italia adh Personal Thüringen A tempo pieno

    Si ricerca un Team Assistant per la sede di Milano di nostro Cliente, leader mondiale nel settore degli investimenti e consulenza medico-scientifica.Per il Manager e relativo team di riferimento, la figura si occuperà principalmente di:Supporto alle attività di routine dell’ufficio;Gestione dell'agenda esecutiva;Gestione delle comunicazioni interne ed...

  • Team Assistant

    1 mese fa


    Milan, Italia ENGINEERINGUK A tempo pieno

    Is this the role for you?For our Italian Team, we are recruiting a full-time: Executive Team AssistantWe are looking for a candidate ready to assist our senior leaders in Italy. The ideal candidate has a contemporary and collaborative working style and is open-minded, proactive, and a quick thinker. Must have exceptional problem-solving, verbal, and written...

  • Team Assistant

    2 settimane fa


    Milan, Italia ENGINEERINGUK A tempo pieno

    Is this the role for you?For our Italian Team, we are recruiting a full-time: Executive Team AssistantWe are looking for a candidate ready to assist our senior leaders in Italy. The ideal candidate has a contemporary and collaborative working style and is open-minded, proactive, and a quick thinker. Must have exceptional problem-solving, verbal, and written...

  • Team Assistant

    4 settimane fa


    Milan, Italia ADECCO ITALIA S.p.A. A tempo pieno

    Adecco Credit & Banking is hiring for the Italian Branch of a prestigious investment bank, aTeam Assistant - Investment BankingThe key responsibilities of the role :• General secretarial tasks for the Head of the team and the team (management of the agenda, screen telephone calls, ensuring documentation for conference call and meeting is ready and...

  • Team Assistant

    1 mese fa


    Milan, Italia ADECCO ITALIA S.p.A. A tempo pieno

    Adecco Credit & Banking is hiring for the Italian Branch of a prestigious investment bank, aTeam Assistant - Investment BankingThe key responsibilities of the role :• General secretarial tasks for the Head of the team and the team (management of the agenda, screen telephone calls, ensuring documentation for conference call and meeting is ready and...


  • Milan, Italia ADECCO ITALIA S.p.A. A tempo pieno

    Adecco Credit & Banking is hiring for the Italian Branch of a prestigious investment bank, aNeolaureati con Inglese Fluente - Team AssistantThe key responsibilities of the role:General secretarial tasks for the Head of the team and the team (management of the agenda, screen telephone calls, ensuring documentation for conference call and meeting is ready and...


  • Milan, Italia Adecco Italia A tempo pieno

    Adecco Credit & Banking is hiring for the Italian Branch of a prestigious investment bank, aNeolaureati con Inglese Fluente - Team AssistantThe key responsibilities of the role :• General secretarial tasks for the Head of the team and the team (management of the agenda, screen telephone calls, ensuring documentation for conference call and meeting is ready...

  • Team Assistant

    4 settimane fa


    Milan, Italia ADECCO ITALIA S.p.A. A tempo pieno

    Adecco Credit & Banking is hiring for the Italian Branch of a prestigious investment bank, a Team Assistant - Investment Banking (Fixed Term) The key responsibilities of the role: General secretarial tasks for the Head of the team and the team (management of the agenda, screen telephone calls, ensuring documentation for conference call and meeting is ready...

  • Team Assistant

    1 mese fa


    Milan, Italia ADECCO ITALIA S.p.A. A tempo pieno

    Adecco Credit & Banking is hiring for the Italian Branch of a prestigious investment bank, a Team Assistant - Investment Banking (Fixed Term) The key responsibilities of the role: General secretarial tasks for the Head of the team and the team (management of the agenda, screen telephone calls, ensuring documentation for conference call and meeting is ready...


  • Milan, Italia Page Personnel A tempo pieno

    Desideriamo inserire all'interno di una delle Businett Unit più importanti della società, un/a Team Assistant che dia supporto sui progetti, occupandosi della revisione dei testi (in italiano), gestione documenti, archivio cartaceo e digitale e segreteria generale a supporto di un team di consulenti con agende dense di impegni e spostamenti di...

  • Team Assistant

    2 mesi fa


    Milan, Italia Adecco Italia A tempo pieno

    Adecco Credit & Banking is hiring for the Italian Branch of a prestigious investment bank, aTeam Assistant - Investment Banking (Fixed Term)The key responsibilities of the role :• General secretarial tasks for the Head of the team and the team (management of the agenda, screen telephone calls, ensuring documentation for conference call and meeting is ready...


  • Milan, Italia REVO Insurance S.p.A. A tempo pieno

    Specialty – Underwriter Assistant Preferibile laurea in discipline matematiche-economico-giuridiche. Informazioni Come Underwriter Assistant in Revo lavorerai a stretto contatto con il team Mod (Mobility On Demage), l’Ufficio Sinistri e la Riassicurazione in un ambiente collaborativo e altamente dinamico per contribuire alla crescita ed allo...

  • Sales Assistant

    2 mesi fa


    Milan, Italia DAMIANI Group A tempo pieno

    Il  Gruppo Damiani , tra i principali player internazionali nella produzione e commercializzazione di gioielli di alta gamma e di design, è ancora alla ricerca di figure di   Sales Assistant  per potenziare il nostro team di  Rinascente Milano .   Il profilo ideale ha maturato esperienza nella vendita assistita per brand del settore...


  • Milan, Italia Page Personnel A tempo pieno

    Desideriamo inserire all'interno di una delle Businett Unit più importanti della società, un/a Team Assistant che dia supporto sui progetti, occupandosi della revisione dei testi (in italiano), gestione documenti, archivio cartaceo e digitale e segreteria generale a supporto di un team di consulenti con agende dense di impegni e spostamenti di...


  • Milan, Italia F&M INGEGNERIA SPA A tempo pieno

    F&M Ingegneria is looking for a professional for the Milan office with experience in construction sites, both public and private.The professional will join the Construction Management team for assistant construction management activities at construction sites located in Lombardy.The ideal candidate possesses the following requirements:Degree in civil...


  • Milan, Italia Italian Hospitality Collection A tempo pieno

    Italian Hospitality Collection S.p.A. is a worldclass hotel resort and spa brand that boasts some of the most beautiful properties in Italy and offers rich authentic experiences for passionate travellers seeking a true Italian lifestyle. With stunning properties in Tuscany Sardinia and the Italian Alps the destinations offer their guests the perfect blend...


  • Milan, Italia F&M INGEGNERIA SPA A tempo pieno

    F&M Ingegneria is looking for a professional for the Milan office with experience in construction sites, both public and private.The professional will join the Construction Management team for assistant construction management activities at construction sites located in Lombardy.The ideal candidate possesses the following requirements:Degree in civil...

  • Sales Assistant

    6 mesi fa


    Milan, Italia Cisalfa Sport A tempo pieno

    Il gruppo **Cisalfa Sport**, leader omnicanale per sport e lifestyle in Italia, **con 155 punti vendita diretti** e **più di 3400 dipendenti, **ricerca un **Sales Assistant **a **Cantù (CO).** I nostri Sales Assistant sono fondamentali per il successo dei nostri Store. Stiamo cercando persone determinate, dinamiche e proattive. **ATTIVITÀ** -...

  • Sales Assistant

    1 giorno fa


    Milan, Italia ADECCO ITALIA S.p.A. A tempo pieno

    Adecco Fashion&Design ricerca per azienda cliente del settore moda, segmento premium, SALES ASSISTANTRequisiti richiesti:Esperienza di vendita di almeno 2 anni nell'abbigliamento, in contesti analoghiOttime capacità relazionali e di team workingOttimo livello di lingua inglese (almeno B2)Interesse per la modaFlessibilità e capacità di...

  • Workplace Assistant

    3 giorni fa


    Milan, Italia DAZN A tempo pieno

    Workplace AssistantDepartment: 89-851 - FacilitiesEmployment Type: Fixed Term ContractLocation: San BabilaDescriptionAs a Workplace Assistant at DAZN, you will be responsible for supporting our DAZN offices in Italy and ensuring that all office facilities and processes run smoothly, which includes both the physical space and the comfort and well-being of all...