Coordinator of Equipment and Event Operations

Coordinator of Equipment and Event Operations

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Posting Details

Posting Number: 20244199S

Position Title: Coordinator of Equipment and Event Operations

Position Type: Staff

Location: Villanova, PA

Recruitment Type: Internal/External Applicants

Work Schedule: full-time/12-months

Department: 730-Athl - The Pavilion

Position Summary:

The Coordinator of Equipment & Event Operations is responsible for assisting both the Associate Athletic Director – Internal Operations and Associate Athletic Director – Facilities & Event Operations, with overall management and supervision of the athletics equipment operations as well as oversee the set-up venues, scheduled NCAA contests, and other campus athletic events.

The Coordinator is responsible for all aspects of the management of the Equipment operations for assigned sports and administrative areas. The Coordinator is responsible for game/event management for all athletic programs and serves as point of contact for visiting teams, officials, and security for assigned competitions and events. All duties must be completed in compliance with University, Conference and NCAA rules and regulations.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities:

• Responsible for the ordering, receiving, inventory, distribution/collection, and maintenance of equipment for assigned sports. As well as the development and maintenance of inventory control systems, including the evaluation, ordering and receiving of equipment.
• Manage relationships with current Athletics Department vendors.
• Negotiate bids with vendors to purchase the necessary equipment for all assigned varsity programs.
• Participate in budget process including, but not limited to tracking/settling all expenses.
• Maintain accurate inventory of team equipment and initiate requests for replenishment of team items. In addition, maintain records of equipment distributed to student-athletes for assigned sports.
• Coordinate with coaches to identify the equipment needs for assigned sports.
• Assist the Director of Equipment Operations in hiring, supervising, training, and scheduling of student staff.
• Assist in the coordination of laundry services for all Athletic programs following practices, games, and training sessions for assigned sports.
• Primary contact and responsible for game day management for Men’s and Women’s Soccer home events.
• Supervise and train event staff and work closely with departmental and other University constituents to prepare assigned home venues for competition.
• Act as the on-site Event Manager at designated home contests.
• Responsible for facility and building management/scheduling of Higgins Soccer Complex, Farley Hall soccer wing, and West Campus Tennis Courts.
• Assist with event management for Men’s Basketball, Commencement, Big East Championships, and other larger events held in Athletics facilities.
• Assist with specific areas of Athletics capital projects.
• Other duties as assigned.

Minimum Qualifications:

Formal Education

• Bachelor’s Degree required

Specific Job Knowledge

• Experience in an athletics department equipment room, preferably at the Division I level.
• Experience in managing daily facility operations and events.
• Knowledge of NCAA rules and regulations.
• Experience implementing and managing inventory control systems, purchasing, fitting and repairing equipment.
• Knowledge of NCAA rules and regulations pertaining to uniforms and equipment.

Minimum Work Experience

• Two years experience working in Equipment operations and/or facilities operations in a collegiate setting, preferably at a D1 institution.

Work Skills

• Must possess excellent organizational and communication skills and an ability to pay attention to details.

Equipment Knowledge

• Proficiency with personal computer applications.

Preferred Qualifications:

• Master’s Degree in sport administration or related field preferred.
• Experience working in a Division I Athletics Equipment room, a plus.
• Budget planning and management experience, a plus.

Physical Requirements and/or Unusual Work Hours:

• Professional work environment
• Significant evening and weekend hours
• Some lifting and carrying equipment and apparel
• Valid Driver’s License Required

Special Message to Applicants:

Posting Date: 11/04/2024

Closing Date (11:59pm ET):

Salary Posting Information: Commensurate with experience.

Salary Band: 12

Job Classification: exempt

References Needed

Minimum Number of References Needed: 0

Maximum Number of References Needed: 0

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you first hear of this employment opportunity?
  • Higheredjobs.com
  • LinkedIn
  • Glassdoor
  • Chronicle Vitae
  • Academic Keys
  • PA CareerLink/JobGateway
  • Professional Affiliation/Trade Website
  • Diversity Association/Publication Website
  • Advertisement in Academic or Professional Publication
  • Referred by a current employee
  • Referred by a friend, family member, or former employee
  • Heard about it at a conference or career fair
  • Browsing the Villanova website
  • Cabrini University employee
  • Other
• * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

  (Open Ended Question)

• * An individual associated with a prospective student-athlete is defined as: Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: Parents/Legal Guardians, Coaches (high school, college, club), Personal/Skills Trainers, Relatives, Strength Coach, Advisors. Consistent with the above definition for what constitutes associated, are you associated with any: Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
  • Yes
  • No
• * An individual associated with a prospective student-athlete is defined as: Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: Parents/Legal Guardians, Coaches (high school, college, club), Personal/Skills Trainers, Relatives, Strength Coach, Advisors. Consistent with the above definition for what constitutes associated, are you associated with any: Current VU basketball (men’s or women’s) student-athletes? Y N
  • Yes
  • No

Documents needed to complete your application:

Required Documents:

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest

Optional Documents:

• Other Document

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