Office Assistant

1 settimana fa

Milan, Italia Italian Hospitality Collection A tempo pieno

Italian Hospitality Collection | Full time

Office Assistant - IHC | Legge 68/99

Italian Hospitality Collection S.p.A. is a world-class hotel, resort and spa brand that boasts some of the most beautiful properties in Italy and offers rich, authentic experiences for passionate travellers seeking a true Italian lifestyle. With stunning properties in Tuscany, Sardinia and the Italian Alps, the destinations offer their guests the perfect blend of business and leisure.

Our mission is to bring together excellent hotels, resorts and spas, so that together they constitute the best Italian hospitality brand in Europe. The company continues to grow and is expanding its portfolio in Italy, which currently includes the following properties:

  • Chia Laguna Resort, Sardinia - with 425 rooms offering a variety of restaurants and bars, spas, extensive meeting facilities, and beautiful beaches.
  • Grotta Giusti Thermal & Spa Resort, Tuscany - 68 rooms, the largest underground thermal cave in Europe.
  • Fonteverde Lifestyle & Thermal Spa Retreat, Tuscany - 78 rooms with a leading luxury spa.
  • Bagni di Pisa Palace Thermal & Spa, Tuscany - 61 rooms, historic spa with natural warm waters.
  • Le Massif Hotel & Lodge, Valle D’Aosta - 80 rooms, ski resort with a distinct chalet atmosphere.

JOB AIMS

The Office Assistant will work with the Assistant to Management Team maximizing efficiency and overall organization of the company. This position is based in Milano in IHC Head Office, located in Via Cornalia 32. We are looking for a junior-middle profile, proactive and passionate, belonging to protected categories L. 68/99 of Italian law.

Central to this role are superlative organizational skills, project management, diplomacy, and leadership. We are considering both part-time and full-time positions, depending on the seniority of the candidate.

The successful candidate will demonstrate a clear commitment to the philosophy of Italian Hospitality Collection, exceptionally strong written and oral communication skills, and previous experience as Leisure Specialist, PA, Secretary, or Office Manager.

  • Excellent MS Office knowledge: Excel and Word above all
  • Organize trips, meetings, agendas, and small events for employees
  • Write meeting minutes for Directors and manage their agendas
  • Conduct market analysis and presentations
  • Organize and supervise administrative activities to ensure smooth office operations
  • Maintain office layout and supplies of stationery and equipment
  • Handle incoming and outgoing email and monitor info@ihc email
  • Archive and monitor documentation regarding Sales & Marketing budget and manage deadlines for the team
  • Order restaurant tickets and new IT equipment for current and new employees

SKILLS AND PERSONALITY

  • Able to easily identify priorities and pursue them under pressure
  • Plans, organizes, and uses a systematic approach to get things done
  • Manages time and resources effectively
  • Prioritizes actions and manages tasks through to completion
  • Actively seeks opportunities to develop and learn from experience
  • Communicates openly and clearly both verbally and in writing
  • Listens to the needs of others before contributing
  • Develops positive working relationships at all levels

We offer an annual salary within a range of 28,000 euro and 31,500 euro.

We provide ticket restaurants of 7 euro.

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