Administrative Specialist
3 giorni fa
OverviewPlace of Performance : NAVFAC EURAFCENT HQ, Naples, ItalyPeriod of Performance : One year with three option years to followSchedule : Full-Time, hours will be determined by the facilityRequirements : Must be fluent in English, in writing and speaking. Must be Proficient in use of computers and standard office suite programs such as Word, Excel, Power Point, SharePoint, and Adobe Reader. Must have experience with office administration tasks. Contractor personnel shall have knowledge of Navy’s Correspondence Manual (SECNAV M-5216.5); Forms Management Manual (SECNAV M-5213.1); Standard Subject Identification Codes Manual (SECNAV M-5210.1); Navy Directives Issuance System (OPNAVINST ); Navy Performance Evaluation System (BUPERSINST E) and all other directives and messages pertaining to administrative support. Must be an U.S. Citizen.ResponsibilitiesEnsure all documentation is in compliance with NAVFAC EURAFCENT guidance and instructions.Types a variety of Navy correspondence, directives, instructions, reports and forms utilizing a computer.Serializes incoming / outgoing correspondence / scans documents, as necessary.Attending meetings including but not limited to Weekly Staff Sync and also Weekly admin meeting with the Executive Officer.Review and track documents in Correspondence Tracker.Prepare military and civilian awards as necessary. Review and track Awards in Awards Tracker.Maintain the Filing System for all Correspondence amongst all the Public Work Departments. Maintains hard copy / electronic record files which represent the transactions of the organization programs and projects.Consolidate electronic files for easy retrieval.Type and present all correspondence in draft form for review and approval before official correspondence is prepared for signature and release / file.Review and monitor all the NAVFAC EURAFCENT instructions and reach out to Business Line Leads and Support Line Leads to maintain their instructions.Monitor calendar for Conference Rooms A and B to ensure meetings that are scheduled do not overlap.Provide customer service to all Public Work Departments on any questions or concerns they may have on governance or regulation.Type enlisted officer Fitness Reports and enlisted evaluations in accordance with local and higher authority directives. Maintains database and files as required.Creates spreadsheets and databases considering multiple uses of data.Prepares CO / XO and Executive Staff-generated correspondence. Manages correspondence flow through the CO / XO offices, routing items to the proper location.QualificationsMust be fluent in English, in writing and speaking.Proficient in use of computers and standard office suite programs such as Word, Excel, Power Point, SharePoint, and Adobe Reader.Knowledge of Navy’s Directives and Manuals as listed above (SECNAV M-5216.5, SECNAV M-5213.1, SECNAV M-5210.1, OPNAVINST , BUPERSINST E) and related administrative directives.Must have experience with office administration tasks.Must be a U.S. Citizen.Application InformationFor additional information and compensation details, please email your most recent resume to We look forward to hearing from you soonJ-18808-Ljbffr#J-18808-Ljbffr
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