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Procurement Administration Specialist
3 mesi fa
Job Description
Are you eager about navigating the exciting world of high-quality service and products in the cruise business? Within our Procurement & Supply Chain department, you'll have the opportunity to contribute to the administrative management of the shop's invoices for the fleet.
Who we are:
Welcome to our global community We take pride in our diverse community of over 20,000 professionals from 70 different countries and cultures. At Costa, we believe in open communication, positivity, and support. We foster an environment built on trust and transparency, where everyone's voice is heard.
How you'll live your ambition:
From our offices in Genoa, as a Procurement Administration Specialist , you will be in charge of the financial aspect in order to control the flow of credit notes to suppliers. You will maintain alignment with different and complementary departments such as shop operations, finance, and logistics to have a complete view of the order and receiving process.
Demonstrate your passion
You have a pivotal role in the daily control of invoices blocked on Archiflow (system to manage the difference between invoice and reconcile items on board), checking causes of blocking and relative unlocking with insertion of the correct documentation and descriptive reasons (only quantity discrepancy, not for price).
You are in charge of checking and loading requests.
You will ensure that all requests from assigned ships are checked and uploaded on the day of receipt in the CT Corporate system (Crunch Time).
Constant collaboration with Operations, Procurement, and Logistics Departments to resolve procurement issues for assigned ships and areas of responsibility.
Get things right
You will participate in regular meetings to be updated on the status of the orders and invoices.
You will investigate the reasons for discrepancies, searching for discrepancy origins in the order system. Provide the requested documents from logistics and the ship, and request documentation from suppliers certifying delivery.
Control of Quantity Differences in Orders. Check differences in orders and seek the best solution by involving the supplier. Make contact with Administration to resolve quantity issues found between shipload and supplier invoice.
Pre/Post Load Discrepancies Management. Monitor pre/post cargo discrepancies and seek the best solutions by involving the supplier and the ship. Make contact with the Procurement Office, Ship, and Supplier to resolve issues reported by the ship.
Follow-up Reports for Manual Order Analysis for Costa.
What makes you unique
Previous experience in supply chain management or related roles is preferred.
Like a global citizen, you are familiar with the English language.
Knowledge, including academic, of operational and administrative procedures related to procurement and logistics.
Bachelor's degree in Logistics, Economics, Business Management, or a related field.
Certifications or specific courses in Supply Chain Management or Logistics will be considered a plus.
Time Management: the ability to handle multiple tasks simultaneously and meet deadlines.
Collaboration: Ability to work in teams with internal departments and suppliers.
Certification of eligibility under Law 68/1999 will be considered a preferential qualification.
Why Costa
Your role is going to shape our Procurement & Supply Chain strategy. We can offer you the opportunity to explore your potential in the cruise industry, working with high-quality standards and international stakeholders.
You'll be a vital part of our Genoa office, where our strategies come to life and our ships set sail. Plus, you'll have the flexibility to work remotely, adding an extra layer of freedom to your experience.
Diversity Equity & Inclusion
Costa is like a world within a world. Shipboard and shoreside, we are an extraordinary melting pot of different backgrounds, experiences, ages, and cultures. Each of us brings unique insights and perspectives. All of us are valued and respected for who we are. Costa is a global community where everyone belongs.
Join us, let's set sail on an unforgettable journey together. Apply today to drive success and live your ambition
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