General Affairs Executive Assistant

4 giorni fa

Montà, Italia Denso Italy S.R.L. A tempo pieno

Company Description
**Job Description**:
**OVERVIEW**
We are looking for an Executive Assistant to support our staff and managers and ensure the smooth day-to-day running of our office. This role will involve a variety of administrative tasks, including acting as a point of contact for executives, managing office supplies and facilities, and occasionally assisting with event planning. This role will report to the HR Responsible.
**MAIN DUTIES & RESPONSIBILITIES**:
- Be the primary point of contact for executives, employees and external partners, ensuring effective communication and collaboration across all levels of the organization;
- Manage day-to-day operations of the office, including welcoming visitors, ordering office supplies, and overseeing facilities management to create a safe, inclusive, and welcoming workspace for all staff;
- Take a proactive approach to identifying opportunities to enhance the office environment and promote the well-being of our diverse and inclusive team;
- Cooperation with European General Affairs department on CSR activities and special projects;
- Prepare and manage General Affairs annual expense plan in collaboration with HR Responsible;
- Cooperate with the representative for health & safety to ensure all requirements are fulfilled and act proactively to improve the workplace in terms of H&S;
- Take care of the Company Intranet to ensure effective, inclusive and engaging communication across the organization;
- Company fleet management;
- Additional ad hoc administrative duties and special projects arising to support CEO/HR Responsible.
**Qualifications**:
- At least 2-3 years of relevant work experience in office management and executive assistance;
- Strong communication skills, including fluency in English language (written and spoken), with the ability to interface effectively with people from diverse backgrounds, cultures and at all levels of the organization;
- Respect for confidentiality and a high level of discretion;
- Good knowledge of Italian immigration regulations and laws will be highly appreciated;
- Good knowledge of Office 360 pack (Sharepoint, Teams, OneDrive, Excel, PowerPoint etc.);
- Strong problem-solving skills and a proactive approach to planning and forward-thinking;
- Flexibility and positive attitude.
Additional Information
It has come to our attention that various individuals have contacted people offering false employment opportunities with DENSO. Such scams are fraudulent and intended to steal from the victims.
By making you aware of this, we hope to avoid and ultimately stop victims from falling for this scam. Please do not provide any personal or financial information and do not send any money to anyone you suspect of recruitment fraud.

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