Receiving And Inspection Assistant, Gs-4

RECEIVING AND INSPECTION ASSISTANT, GS-4The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located within the Warehouse and Distribution Team (W&D), Delivery & Return Section of the Supply Chain Service at the United Nations Global Service Centre, Brindisi, Italy. The R&I Assistant is under the general supervision of the Chief, Warehouse and Distribution Team (W&D), Delivery & Return Section, Supply Chain Service.
Responsibilities Within delegated authority, the R&I Assistant will be responsible for the following duties: • Assists in receiving all deliveries of Mission supplies. • Assists in conducting physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition. • Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action. • Processes Goods' Receipt reports in UMOJA and Receiving and Inspection (R&I) reports in the electronic inventory management system. • Maintains on a daily basis accurate and auditable property records in the electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs. • Updates all physical verification records and data entry in the electronic inventory management system. • Assists stakeholders with the application of property management policies and procedures to meet organizational standards and goals set up in the DOS Directives, LD Guidelines and mission's SOPs. • Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material. • Assists the Supervisor in coordinating with SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards. • Prepares statistical analysis and trend analysis on United Nations property. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Performs Property Disposal Cell housekeeping on a continuous basis. • Operates MHE (i.e. manual and powered) to move bulk items, pallets and containers. • Supports manual loading/unloading and movements of written-off UNOE. • Performs any other duty assigned by the Chief, Warehouse & Distribution.
PROFESSIONALISM: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education High school diploma or equivalent is required.
Job - Specific Qualification Driving license type "B" is required. Driving license type C is desirable. Forklift operator certificate (minimum 3 Tons) is required. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience A minimum of three (3) years of progressively responsible experience in the field of inventory control, property management, logistics, warehousing, procurement, or other related fields is required. The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree or higher. Experience in data analytics or related area is desirable. Experience with Microsoft package is desirable. Experience with ISO Container yard management is desirable (loading/unloading, marking/labelling, inventory tracking, etc).
Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required.
Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice Recruitment for this position is done on a local basis. This position is open for recruitment for an initial period of one year with possibility of extension subject to availability of funds. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee HLA is a membership organisation, empowering logisticians to deliver humanitarian aid and development assistance more effectively. HLA is a Registered Charity No: 1127723 and Registered Limited company 06477969 of England and Wales.
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