Receptionist/facilities Assistant

6 mesi fa

Roma, Italia IPG Mediabrands A tempo pieno

Location: Italy

|

Office: Rome

|

Agency: McCann - Italy

|

Ref#: 1231

**Position Summary**

We're seeking a Receptionist/Facilities Assistant to join our advertising agency in Rome. In this role, you will be the welcoming face of our agency, ensuring smooth day-to-day operations and providing support to both our team and clients.

We offer a part-time temporary contract for maternity cover.

**Key Responsibilities**
- Oversee the office operations, ensuring a smooth and efficient working environment for all employees.
- Greet clients and visitors with a warm and professional demeanor, creating a positive first impression.
- Manage the reception area, including answering and directing incoming calls and inquiries.
- Coordinate meeting room bookings, ensuring that meeting spaces are organized and equipped for presentations.
- Maintain a neat and organized reception area and common spaces, creating a welcoming and vibrant atmosphere.
- Assist with facilities management tasks, including liaising with vendors for maintenance, repairs, and supplies.
- Monitor and manage office supplies, restocking as needed, and keeping track of inventory.
- Collaborate with internal teams to support various administrative tasks and projects.
- Handle incoming and outgoing mail, packages, and deliveries.
- Ensure compliance with security procedures by monitoring visitor access and maintaining visitor logs.
- Provide support for event planning and coordination, both internally and for client meetings.

**Desired Skills & Experience**
- Proven experience as a receptionist or in a facilities role.
- Excellent verbal and written communication skills in English and Italian.
- Strong organizational skills and attention to detail.
- Proficiency in MS Office Suite.
- Ability to multitask, prioritize, and adapt in a fast-paced environment.
- Customer-focused attitude and ability to handle diverse personalities.
- Strong problem-solving skills and a proactive approach to addressing issues.
- Knowledge of basic office maintenance and facilities management principles.

**About Us**
- McCann Worldgroup is a global marketing company where creativity is at the center and professionals, present in over 100 countries, are united by a common mission: “We help brands play A meaningful Role in people’s lives”.
Our work helps brands become part of the popular culture across the world and engage with consumers in their daily lives.
We provides an unmatched combination of award-winning creativity, strategic insight and innovation globally, regionally and locally. Our strategic approach, evolved from our founding and enduring Truth Well Told philosophy, is built on our core belief that brand truths can serve as a catalyst for generating powerful ideas that succeed because they help brands to play a meaningful role in people’s lives. Through our integrated world-class capabilities, McCann today helps our clients to drive their brand growth across disciplines, media platforms, technologies, languages and geographical boundaries.
We offer specific competences integrated around clients needs as:

- Advertising & marketing
- In house studio
- Integrated productions
- Branding & design
- PR & influence
- Addressable
- Media strategy & buying
- Experience & Shopper
- Social content & activations

McCann’s total marketing services capabilities are enhanced and magnified through its seamless collaboration with the other major worldwide communications networks that are part of the global McCann Worldgroup offering. The McCann Worldgroup network provides today's marketers with best-in-class strategic and creative services that help their brands play a meaningful role in people’s lives and build their businesses.
We has created some of the best-known and most iconic advertising campaigns of the last century.
McCann Worldgroup has been awarded "Global Agency of the Year" by Adweek magazine, "Network of the Year" at Cannes Lions, Most Creatively Effective Group at the Effie Awards (for three consecutive years), "Global Network of the Year" by Campaign Magazine and "Network of The Year" at The Webby Awards (for two consecutive years).

  • Assistant/receptionist

    5 mesi fa

    Roma, Italia Grimaldi Alliance A tempo pieno

    **Grimaldi Alliance** è alla ricerca di una **Segretaria/Receptionist **per la sede di **Roma**. Nel dettaglio la risorsa si occuperà di: - ricezione e gestione delle telefonate e ospiti; - gestione agenda del partner di riferimento; - gestione della corrispondenza in entrata e uscita; - organizzazione dell’archivio (cartacea e digitale); -...

  • Receptionist Front Office Assistant

    6 mesi fa

    Roma, Italia Gruppo Yard Reaas A tempo pieno

    **Yard Reaas S.p.A.**, primaria società attiva nel settore Real Estate, ricerca per la sede di Roma una/un **Receptionist Front-office Assistant** che riporterà al Responsabile della Segreteria. **La risorsa dovrà occuparsi di**: - Accoglienza ospiti (reception) e gestione del centralino; - Organizzazione viaggi e trasferte del personale del Gruppo Yard...

  • Legal Assistant

    5 mesi fa

    Roma, Italia Diversity Opportunity S.r.l A tempo pieno

    Diversity Opportunity, player specializzato in Italia nel Diversity Management, ricerca risorse da inserire all'interno di uno Studio Legale Internazionale come **Legal Assistant & Receptionist - cat. protette art. 1 L. 68/99**. La risorsa sarà impegnata in attività di: - Gestione centralino - Gestione e pianificazione calendario; - Gestione e...

  • Receptionist

    1 mese fa

    Roma, Lazio, Italia Restworld A tempo pieno

    Offerta di LavoroPer Casa Monti, un lussuoso boutique hotel a 5 stelle che aprirà presto accanto al Colosseo, stiamo cercando un Receptionist da inserire nel nostro team in vista dell'apertura.Descrizione del LavoroLa struttura offrirà 26 camere e 10 suite, una terrazza panoramica ed un servizio di altissimo livello. Il candidato ideale ha esperienza in...

  • Receptionist - Categorie Protette - Art. 18

    5 mesi fa

    Roma, Italia Oliver James A tempo pieno

    La nostra azienda cliente è un insurtech leader in Europa, che guida la trasformazione digitale del settore assicurativo EMEA attraverso la tecnologia. Per la loro sede di **Roma **stiamo cercando un/una **Receptionist**/**Office Assistant appartenente alle Categorie Protette (L. 68/99)**, che sarà responsabile di fornire i più alti standard di...

  • Assistant Director of Engineering

    4 settimane fa

    Roma, Lazio, Italia Accor Hotels A tempo pieno

    Job Title: Assistant Director of EngineeringAt Accor Hotels, we are seeking an experienced Assistant Director of Engineering to join our team. As a key member of our engineering department, you will be responsible for overseeing the day-to-day engineering activities of our hotel, ensuring that our facilities and systems are running smoothly and...

  • Receptionist

    5 mesi fa

    Roma, Italia Hôtel Ibis Yutz A tempo pieno

    We are looking for **receptionists** to welcome our guests at **Mercure Roma Corso Trieste**. **Qualifications**: Careful of others and the environment around you: you contribute to making the stay as impeccable as unforgettable by bringing your little personal touch! With a strong team spirit and a keen sense of interpersonal skills, you are attentive to...

  • Office Manager/administrator

    3 mesi fa

    Roma, Italia Cianfarani A tempo pieno

    You will play a pivotal role in ensuring operational excellence across diverse functions on a global scale. This role encompasses responsibilities in Executive assistance, Facilities management, and Event planning. **Responsibilities**: Support executive diary management, travel and expense management. Execute daily administrative tasks for seamless office...

  • Residential Receptionist

    6 mesi fa

    Roma, Italia mercure A tempo pieno

    **Job Description**: FV by Peppers offers luxury to residents and guests alike. It is a landmark property on the Brisbane city skyline. Featuring roof top pools, expansive gym and spa facilities, FV by Peppers is a highly sought after residence. Coupled with the personalised service philosophy of Peppers this is a property that offers so much to the Brisbane...

  • Project Assistant

    5 mesi fa

    Roma, Italia IVIRMA Italia srl A tempo pieno

    _Hai un profilo junior e stai cercando una nuova opportunità che ti avvicini alla gestione di progetti in realtà strutturate?_ In IVIRMA Italia, primaria realtà nel settore della procreazione medicalmente assistita, cerchiamo un nuovo collega, da inserire nel team Operations & Expansion, in qualità di **Project Assistant** **Quali saranno le funzioni...

  • Office Assistant

    4 settimane fa

    Roma, Lazio, Italia FAO A tempo pieno

    Main ResponsibilitiesThe Office Assistant plays a vital role in ensuring the smooth operation of the office. Key responsibilities include providing administrative support, maintaining office supplies, and ensuring the availability of necessary equipment.Key FunctionsProvide administrative support to the team, including typing, formatting, and drafting...

  • Receptionist

    1 mese fa

    Roma, Italia Esselarga srl A tempo pieno

    Impresa ricerca 2 figure di bella presenza, serie e affidabili per attività di reception a Roma. Orario di lavoro: 6 ore al giorno per 5 giorni a settimana (30 ore settimanali). Attività da eseguire: - presenza continua al desk reception e rapporti con le altre reception nella struttura - controllo accessi fornitori e clienti, distribuzione badge...

  • Junior Executive Assistant

    4 settimane fa

    Roma, Italia Italian Hospitality Collection A tempo pieno

    Italian Hospitality Collection | Full time Italian Hospitality Collection S.p.A. is a world-class hotel, resort and spa brand that boasts some of the most beautiful properties in Italy and offers rich, authentic experiences for passionate travellers seeking a true Italian lifestyle. With stunning properties in Tuscany, Sardinia and the Italian Alps, the...

  • Warehouse Assistant

    4 settimane fa

    Roma, Lazio, Italia Miracle Tuffieha Ltd A tempo pieno

    Singita Miracle Beach Malta, a renowned beach resort, is seeking skilled professionals to join its team. The ideal candidate will possess experience and a strong command of the English language, with a minimum of B1 proficiency.Key Responsibilities:Assist in maintaining the resort's storage facilitiesProvide exceptional service to guests on the beachSupport...

  • Receptionist (Taipei Based)

    6 mesi fa

    Roma, Italia LDC Hotels & Resorts Group A tempo pieno

    Job Opportunity at Palais de Chine Hotel and Fleur de Chine Hotel in Taiwan with LDC HOTELS & RESORTS! **About LDC HOTELS & RESORTS**: At LDC HOTELS & RESORTS, we don't just offer stays; we create unforgettable experiences that last a lifetime. As a prominent name in the hospitality industry, we take pride in curating exceptional destinations that capture...

  • Service Back Office Assistant

    2 mesi fa

    Roma, Italia Nordex SE A tempo pieno

    **Service Back Office Assistant (Intern)**: - REQUISITION ID: 8510- LOCATION: Rome, IT, 00144- DEPARTMENT: ServiceDo you want to give meaning to your career and help shape a sustainable future? Join a leading, young, dynamic and highly committed wind energy company with human and responsible values To support its strong and rapid growth, Nordex Italy is...

  • Office Assistant

    4 settimane fa

    Roma, Lazio, Italia FAO A tempo pieno

    Main PurposeThe Office Assistant plays a vital role in ensuring the smooth operation of the work unit, providing administrative support and contributing to the efficient running of the team.Key ResponsibilitiesPrepare and draft routine correspondence, ensuring timely and accurate communication.Manage and maintain office files, both physical and digital, in...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 01/Oct/2024 Closure Date: 15/Oct/2024, 4:59:00 PM Organizational Unit: Forestry Division, NFO Job Type: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010374 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 09/Oct/2024 Closure Date: 23/Oct/2024, 4:59:00 PM Organizational Unit: CSF Job Type: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 1063332 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and...

  • Office Assistant

    3 mesi fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 16/Aug/2024 Closure Date: 30/Aug/2024, 4:59:00 PM Organizational Unit: PSU Job Type: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 1045202 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and...