Office Assistant

2 mesi fa

Roma, Italia FAO A tempo pieno

Job Posting: 27/Feb/2024

Closure Date: 12/Mar/2024, 5:59:00 PM

Organizational Unit: OIN

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-3

Primary Location: Italy-Rome

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 0055581

CCOG Code: 2101

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

- The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**

The Office of the Chief Innovation (OIN) has been recently established as an important instrument within FAO to provide strategic direction and help drive and coordinate innovation across the work of the Organization, i.e. to consolidate and strengthen FAO's innovative spirit, including innovation of approach and cooperation models and capacity development. The Office will identify, strengthen and complement priority areas for collective action; ensure that FAO mainstreams innovation in its programmes; facilitate cross-collaboration between the various FAO units; and aid in forging and reinforcing transformative partnerships.

The position is located in OIN at FAO headquarters in Rome, Italy.

**Main Purpose**

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

**Supervision Received/Exercised**

The Office Assistant works under the direct supervision of a higher-graded Office Assistant/Executive Associate.
He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.

**Working Relationships**

The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.

**Key Functions/Results**
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
- Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
- Set up and maintain office files and reference systems according to standard procedures.
- Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.
- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).
- Assist with arranging travel: organize transport, logistics, accommodation, documents.
- Ensure availability of office supplies and appropriate maintenance of office equipment.
- Perform other duties as required.

**Impact of Work**

The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**

Education: Secondary School Education.
Experience: Two years of relevant experience in office support work.
Languages: Working knowledge (proficient - level C) of English.

**Competencies**
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement

**Technical Skills**
- Good knowledge of the communication and documentation standards.
- Good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and

  • Office Assistant

    4 settimane fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescriptionThe Office Assistant carries out various administrative tasks and provides office support, ensuring the smooth operation of the work unit.Supervision Received/ExercisedThe Office Assistant reports to the Director, ESF and receives guidance from a more experienced Office Assistant. He/she handles routine tasks independently and seeks...

  • Office Assistant

    1 settimana fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301103 Office Assistant Job Posting: 14/Apr/2023 Closure Date: 28/Apr/2023, 4:59:00 PM Organizational Unit: OED **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301513 Office Assistant Job Posting: 24/May/2023 Closure Date: 07/Jun/2023, 4:59:00 PM Organizational Unit: CSLH **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301530 Office Assistant Job Posting: 25/May/2023 Closure Date: 08/Jun/2023, 4:59:00 PM Organizational Unit: CSLH **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of...

  • Office Assistant

    1 settimana fa

    Roma, Italia HAYS A tempo pieno

    office assistant - categorie protette - real estate **La tua nuova azienda** Per una realtà in forte espansione operante nel settore del real estate, siamo alla ricerca di un Office Assistant appartenente alla lista delle categorie protette. **Il tuo nuovo ruolo** La risorsa sarà responsabile delle seguenti attività: - Coordinare le attività...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300347 Office Assistant Job Posting: 03/Feb/2023 Closure Date: 25/Feb/2023, 4:59:00 PM Organizational Unit: CSL **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300119 Office Assistant Job Posting: 16/Jan/2023 Closure Date: 30/Jan/2023, 4:59:00 PM Organizational Unit: LEG **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301481 Office Assistant Job Posting: 22/May/2023 Closure Date: 05/Jun/2023, 4:59:00 PM Organizational Unit: NFO **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia Colgate-Palmolive A tempo pieno

    No Relocation Assistance Offered 153044 - Roma, Lazio, Italy **Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!** **If this is how you see your...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302478 Office Assistant Job Posting: 16/Aug/2023 Closure Date: 30/Aug/2023, 4:59:00 PM Organizational Unit: DDCB **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    2 giorni fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 13/Jun/2024 Closure Date: 04/Jul/2024, 4:59:00 PM Organizational Unit: NSA **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 2000670 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300346 Office Assistant Job Posting: 03/Feb/2023 Closure Date: 25/Feb/2023, 4:59:00 PM Organizational Unit: CSHDX **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300359 Office Assistant Job Posting: 06/Feb/2023 Closure Date: 27/Feb/2023, 4:59:00 PM Organizational Unit: CSF **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    2 settimane fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 29/May/2024 Closure Date: 12/Jun/2024, 4:59:00 PM Organizational Unit: ESS **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 0094145 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300734 Office Assistant Job Posting: 09/Mar/2023 Closure Date: 24/Mar/2023, 5:59:00 PM Organizational Unit: LEG **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302442 Office Assistant Job Posting: 14/Aug/2023 Closure Date: 28/Aug/2023, 4:59:00 PM Organizational Unit: DDCT **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Back Office Assistant

    2 mesi fa

    Roma, Italia Essedue Group S.r.l. A tempo pieno

    Si ricerca per azienda strutturata e consolidata, operante nel settore della sanità, la seguente figura professionale: **Back Office Assistant** La risorsa verrà integrata nel settore amministrativo, fornendo supporto ai diversi membri del dipartimento. - Fornisce supporto al Team Back Office. - Adempimenti Ciclo Attivo - Adempimenti Ciclo Passivo -...

  • Office Assistant

    2 mesi fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300321 Office Assistant Job Posting: 01/Feb/2023 Closure Date: 23/Feb/2023, 4:59:00 PM Organizational Unit: OSP **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    3 settimane fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Office of Emergencies and Resilience (OER) is responsible for ensuring FAO's efforts to support countries and partners in preparing for and effectively responding to food and agricultural threats and crises by i) increasing the numbers of people reached in Integrated Phase Classification (IPC) 3 and above; and ii)...

  • Office Assistant

    1 settimana fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Office of Emergencies and Resilience (OER) is responsible for ensuring FAO's efforts to support countries and partners in preparing for and effectively responding to food and agricultural threats and crises by i) increasing the numbers of people reached in Integrated Phase Classification (IPC) 3 and above; and ii)...