Office Assistant

3 settimane fa

Roma, Italia FAO A tempo pieno

**CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301530

Office Assistant

Job Posting: 25/May/2023

Closure Date: 08/Jun/2023, 4:59:00 PM

Organizational Unit: CSLH

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-3

Primary Location: Italy-Rome

Duration: Fixed-term: 1 year with possibility of extension

Post Number: 2001090

CCOG Code: 2101
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**

The Health Services (CSLH) provides preventative medical, counselling and occupational health services to FAO employees and their dependents and advice on all health-related matters to the Organization. Within the Health Services, the counselling unit provides services to promote the psychological health and well-being of employees and contributes to a healthy work environment, at FAO headquarters and in the field offices worldwide.

The position is located in CSLH within the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

**Main Purpose**

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to and receives guidance from a higher graded Office Assistant. He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.

**Working Relationships**

The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.

**Key Functions/Results**
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
- Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
- Set up and maintain office files and reference systems according to standard procedures.
- Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.
- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).
- Assist with arranging travel: organize transport, logistics, accommodation, documents.
- Ensure availability of office supplies and appropriate maintenance of office equipment.
- Perform other duties as required.

**Impact of Work**

The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**

**Education**: Secondary School Education.
**Experience**:Two years of relevant experience in office support work.
**Languages**: Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

**Competencies**
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement

**Technical Skills**
- Good knowledge of the communication and documentation standards.
- Good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.

**Desirable Qualifications and Skills**
- Previous experience in office adm

  • Office Assistant

    5 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301103 Office Assistant Job Posting: 14/Apr/2023 Closure Date: 28/Apr/2023, 4:59:00 PM Organizational Unit: OED **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant

    7 giorni fa

    Roma, Italia HAYS A tempo pieno

    office assistant - categorie protette - real estate **La tua nuova azienda** Per una realtà in forte espansione operante nel settore del real estate, siamo alla ricerca di un Office Assistant appartenente alla lista delle categorie protette. **Il tuo nuovo ruolo** La risorsa sarà responsabile delle seguenti attività: - Coordinare le attività...

  • Categorie Protette

    5 giorni fa

    Roma, Italia Page Personnel Italia A tempo pieno

    la risorsa verrà inserita nel team Office Support e dovrà svoglere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conferencecalls Azienda del settore...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302028 Office Assistant Job Posting: 11/Jul/2023 Closure Date: 01/Aug/2023, 4:59:00 PM Organizational Unit: NSA **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Categorie Protette

    3 giorni fa

    Roma, Italia Page Personnel Italia A tempo pieno

    La risorsa verrà inserita nel team Office Support e dovrà svoglere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conference calls. Azienda operante nel...

  • Categorie Protette

    4 settimane fa

    Roma, Italia Page Personnel Italia A tempo pieno

    La risorsa verrà inserita nel team Office Support e dovrà svolgere le seguenti attività: - gestione e supporto alle agende dei Partners - organizzazione trasferte e viaggi - gestione richieste dei colleghi - gestione rapporto con i colleghi - gestione facilities - supporto amministrativo - gestione meeting, conference calls. Azienda operante nel settore...

  • Office Administrative Assistant

    1 settimana fa

    Roma, Italia Omnia Rep srl A tempo pieno

    **Office Administrative Assistant - Job Description** The Office Administrative Assistant will perform a variety of routine clerical duties, among which: - enter purchase orders data in the management system, - provide support to team members and Clients in general administrative activities. **Responsibilities**: - Enter purchase orders data in the...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300178 Office Assistant Job Posting: 23/Jan/2023 Closure Date: 06/Feb/2023, 4:59:00 PM Organizational Unit: DDCE **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    6 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300808 Office Assistant Job Posting: 16/Mar/2023 Closure Date: 02/Apr/2023, 4:59:00 PM Organizational Unit: ESF **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Back Office Assistant Vendite

    4 settimane fa

    Roma, Italia Page Personnel A tempo pieno

    Back Office Assistant Vendite - Prestigiosa azienda specializzata nell'abbigliamento lusso **Il nostro cliente**: Per prestigiosa specializzata nell'abbigliamento lusso cerchiamo un Back Office Assistant Vendite **Ruolo**: La risorsa inserita all'interno dell'ufficio commerciale dell'azienda: - Cura delle attività legate al processo di distribuzione...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 18/Feb/2024 Closure Date: 03/Mar/2024, 4:59:00 PM Organizational Unit: PSR **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of extension Post Number: 1054910 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and...

  • Office Assistant

    6 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301972 Office Assistant Job Posting: 06/Jul/2023 Closure Date: 20/Jul/2023, 4:59:00 PM Organizational Unit: NSA **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    6 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300136 Office Assistant Job Posting: 18/Jan/2023 Closure Date: 01/Feb/2023, 4:59:00 PM Organizational Unit: OER **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Office Assistant Categoria Protetta

    4 settimane fa

    Roma, Italia HAYS A tempo pieno

    Office Assistant - Segreteria - Front Office **La tua nuova azienda** Il nostro cliente è un’azienda leader nel settore della cosmetica, per conte del quale siamo alla ricerca di un/una Office Assistant appartenente alla lista delle categorie protette L.68/99 art. 1. **Il tuo nuovo ruolo** La figura si occuperà prevalentemente di attività di front...

  • Office Assistant

    1 settimana fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 07/May/2024 Closure Date: 04/Jun/2024, 4:59:00 PM Organizational Unit: CFI **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 0017442 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date...

  • Office Assistant

    7 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301069 Office Assistant (Non-Medical Insurance) Job Posting: 12/Apr/2023 Closure Date: 26/Apr/2023, 4:59:00 PM Organizational Unit: CSL **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with...

  • Workplace Assistant

    6 giorni fa

    Roma, Italia Manpower A tempo pieno

    **Workplace Assistant**: - Codice annuncio: 713782- - Data di pubblicazione: 14 marzo 2024- - Tipologia di assunzione: Assunzione Diretta- - Industria: banking-insurance- - Validità annuncio fino a : 20 maggio 2024- - Posizioni ricercate : 1- - Da Remoto: No- - Full-time/Part-time: Full time - **:**Descrizione** Manpower Srl ricerca, per la sede di Roma di...

  • Back Office Assistant Acquisti

    4 settimane fa

    Roma, Italia Page Personnel A tempo pieno

    Back Office Assistant Acquisti - Prestigiosa azienda specializzata nell'abbigliamento lusso **Il nostro cliente**: Prestigiosa azienda specializzata nell'abbigliamento lusso **Ruolo**: La risorsa inserita all'interno dell'ufficio acquisti dell'azienda: - Organizzazione planning appuntamenti e trasferte dei Buyers; - Definizione budget di acquisto per...

  • Segretaria/o - Front Office Assistant

    4 settimane fa

    Roma, Italia LCA Studio Legale A tempo pieno

    **LCA **è uno studio legale indipendente e full service, specializzato nell’assistenza legale e fiscale d’impresa, con sedi in Italia, a Milano, Genova, Roma e Treviso (all’interno dell’incubatore tecnologico H-Farm), e negli Emirati Arabi Uniti, a Dubai, dove opera in International Partnership con IAA Law Firm. **Posizione**: LCA è alla ricerca...

  • Workplace Assistant

    3 settimane fa

    Roma, Roma, Provincia di Roma, Italia ManpowerGroup A tempo pieno

    Manpower Srl ricerca, per la sede di Roma di un rinomato Studio Legale internazionale, una figura di Workplace Assistant. All’interno del team Property &, Facility, la figura si occuper di garantire l’efficienza operativa quotidiana dell’ambiente di lavoro, attraverso attivit quali: Supervisione e gestione degli spazi garantendo un ambiente sicuro,...