Office Assistant

3 settimane fa

Roma, Italia FAO A tempo pieno

**CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300808

Office Assistant

Job Posting: 16/Mar/2023

Closure Date: 02/Apr/2023, 4:59:00 PM

Organizational Unit: ESF

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-4

Primary Location: Italy-Rome

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 2008055

CCOG Code: 2101
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**

The position is located in the Food Systems and Food Safety Division (ESF), Economic and Social Development Stream at FAO headquarters in Rome, Italy. The Division supports a coordinated approach to the development of food systems, including inter alia, engagement in global level dialogue, platform and initiatives, the strengthening of food safety and quality at national, regional and international levels, the development of sustainable food value chains, reductions in food loss and waste and the implementation of the urban food agenda.

**Main Purpose**

The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to Director ESF and receives guidance from the Assistant to the Director, ESF. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

**Working Relationships**

The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

**Key Functions/Results**
- Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information.
- Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
- Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
- Proofread documents and format texts for accuracy, grammar, punctuation and style as well as for adherence to established standards.
- Initiate general administrative tasks in the computerized general administration/procurement/financial/travel/human resources systems.
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required.
- Provide assistance in the administrative processing of vacancy announcements and consultants' contracts.
- Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files.
- Perform other duties as required.

**Impact Of Work**

The incumbent's work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**

**Education**: Secondary School Education.
**Experience**: Three years of relevant experience in office support work.
**Languages**: Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

**Competencies**
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement

**Technical Skills**
- Good knowledge of communication and documentation standards.
- Good kn

  • Office Assistant

    1 settimana fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescriptionThe Office Assistant carries out various administrative tasks and provides office support, ensuring the smooth operation of the work unit.Supervision Received/ExercisedThe Office Assistant reports to the Director, ESF and receives guidance from a more experienced Office Assistant. He/she handles routine tasks independently and seeks...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301513 Office Assistant Job Posting: 24/May/2023 Closure Date: 07/Jun/2023, 4:59:00 PM Organizational Unit: CSLH **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301530 Office Assistant Job Posting: 25/May/2023 Closure Date: 08/Jun/2023, 4:59:00 PM Organizational Unit: CSLH **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300347 Office Assistant Job Posting: 03/Feb/2023 Closure Date: 25/Feb/2023, 4:59:00 PM Organizational Unit: CSL **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301481 Office Assistant Job Posting: 22/May/2023 Closure Date: 05/Jun/2023, 4:59:00 PM Organizational Unit: NFO **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302478 Office Assistant Job Posting: 16/Aug/2023 Closure Date: 30/Aug/2023, 4:59:00 PM Organizational Unit: DDCB **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300346 Office Assistant Job Posting: 03/Feb/2023 Closure Date: 25/Feb/2023, 4:59:00 PM Organizational Unit: CSHDX **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of...

  • Office Assistant

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300359 Office Assistant Job Posting: 06/Feb/2023 Closure Date: 27/Feb/2023, 4:59:00 PM Organizational Unit: CSF **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Back Office Assistant

    1 mese fa

    Roma, Italia Essedue Group S.r.l. A tempo pieno

    Si ricerca per azienda strutturata e consolidata, operante nel settore della sanità, la seguente figura professionale: **Back Office Assistant** La risorsa verrà integrata nel settore amministrativo, fornendo supporto ai diversi membri del dipartimento. - Fornisce supporto al Team Back Office. - Adempimenti Ciclo Attivo - Adempimenti Ciclo Passivo -...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302442 Office Assistant Job Posting: 14/Aug/2023 Closure Date: 28/Aug/2023, 4:59:00 PM Organizational Unit: DDCT **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300321 Office Assistant Job Posting: 01/Feb/2023 Closure Date: 23/Feb/2023, 4:59:00 PM Organizational Unit: OSP **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 27/Feb/2024 Closure Date: 12/Mar/2024, 5:59:00 PM Organizational Unit: OIN **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of extension Post Number: 0055581 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and...

  • Office Assistant

    21 ore fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Office of Emergencies and Resilience (OER) is responsible for ensuring FAO's efforts to support countries and partners in preparing for and effectively responding to food and agricultural threats and crises by i) increasing the numbers of people reached in Integrated Phase Classification (IPC) 3 and above; and ii)...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 04/Dec/2023 Closure Date: 18/Dec/2023, 4:59:00 PM Organizational Unit: ESF **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post Number: 2009965 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300897 Office Assistant Job Posting: 27/Mar/2023 Closure Date: 10/Apr/2023, 4:59:00 PM Organizational Unit: CSLP **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301499 Office Assistant Job Posting: 23/May/2023 Closure Date: 06/Jun/2023, 4:59:00 PM Organizational Unit: CSH **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post...

  • Back Office Assistant

    1 mese fa

    Roma, Italia Rolling Rome A tempo pieno

    Rolling Rome is looking for an office assistant to help our clients to have the best experience! - High level of English - Precise - Flexible - Problem solving - Positive outlook on life - Hard-working and passionate - Love interacting with people from around the world - Office is in the heart of Rome **Job Type**: Contract **Language**: - Inglese...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300304 Office Assistant Job Posting: 31/Jan/2023 Closure Date: 22/Feb/2023, 4:59:00 PM Organizational Unit: CFI **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    7 giorni fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2302454 Office Assistant Job Posting: 15/Aug/2023 Closure Date: 29/Aug/2023, 4:59:00 PM Organizational Unit: NFI **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...

  • Office Assistant

    1 mese fa

    Roma, Italia FAO A tempo pieno

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300615 Office Assistant Job Posting: 01/Mar/2023 Closure Date: 17/Mar/2023, 5:59:00 PM Organizational Unit: OCC **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: 2 years with possibility of...