Legal Secretary
2 settimane fa
Practice Group / Department:
Employment Leadership - Milan
**Job Description**:
We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide.
We provide the world’s preeminent corporations and financial institutions with a full business law service.
As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. We value difference and actively promote a culture of respect for each individual, encouraging and creating inclusion.
Our new hybrid working model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing.
Our Corporate, M&A and Securities team is currently looking for a Legal Secretary to support its daily activity. This role requires working in the office. Among the responsibilities, we have:
- Building an understanding of the nature of the team and fee earners’ work and plays an active role in the support that you can deliver e.g.: getting to know their clients; building relationships with the clients and their PAs; and proactively ensuring/reminding that meeting follow ups are carried out- Producing and amending documents with speed and accuracy- Formatting, paginating, numbering and presenting documents in Norton Rose Fulbright LLP house style- Providing support on preparing bibles using PDF Docs Binder if requested- Appling e-signatures to documents upon request- Managing diaries and inboxes, using own judgement to prioritize and deliver efficient scheduling of meetings and proactively resolving potential clashes and preparing any necessary paperwork- Managing a varied workload, balancing different demands and deadlines- Proactively building relationships across the business both within fee earning and business services teams- Providing matter management support including opening new client/matters successfully; assisting with the first draft of Engagement Letters; submitting further changes via matter managements forms when necessary; file/matter closure; archiving of closed matters- Providing support to and working with the Compliance team as they support partners with matter related tasks throughout the lifecycle of the matter i.e. supporting fee earners with matter management, matter openings, reporting, billing, etc.- Keeping accurate records of expense/disbursements/fees for client billing, liaising with billing department to monitor payment of fees and responding to internal and external requests for back up documentation and further information. Being proactive and knowing where bills are in every stage of the process is of paramount importance.- Weekly check of pending and held files
Skills & Experience- Very good English knowledge, both spoken and written- Advanced user of key software packages (i.e. Word/PowerPoint/Excel/Office 365 suite of tools) and takes responsibility for any training to improve relevant skills needed to meet the needs of the business- 2-5 years’ experience in a legal support or professional services environment is desirable- Experience in working with clients and ability to be client facing- Confidentiality and discretion are key
Diversity, Equity and Inclusion
To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion
here
.
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