Administrative Director
4 settimane fa
**About the company**:
Cognitive, founded in 2019, is an innovative Tech & Media enterprise at the forefront of the evolving advertising landscape, specializing in next-generation, cookie-independent ad solutions. As a digital agency, we deliver potent brand and performance campaigns for media hubs and direct clientele. Our edge lies in navigating the digital frontier with superior technologies and customizing media selections to each advertiser's unique campaign needs.
**Role Objectives**:
The Administrative Director leads and coordinates the administrative activities of the organization to ensure effective financial management, optimization of administrative processes, and support for business operations, ensuring compliance with current regulations.
**Main Responsibilities**:
- Supervise and manage the daily operations of the administrative office.
- Plan and coordinate financial activities, including budget management, financial reporting, and cost analysis.
- Ensure compliance with laws and fiscal and labor regulations.
- Manage human resources from an administrative perspective (bonuses, raises, job changes, etc.).
- Optimize administrative processes to increase operational efficiency.
- Implement management and control software.
- Manage relationships with suppliers and external partners.
- Ensure the security of company data and compliance with privacy regulations.
**Mandatory Requirements**:
- Proven professional experience as an Administrative Director, Administrative Manager, or in a similar leadership role, for at least 5 years.
- Strong understanding of Italian financial and accounting principles.
- Knowledge of major management software and experience in implementing such software.
- Excellent leadership, organizational, and problem-solving skills.
- Ability to work under pressure and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Fluent in Italian and excellent knowledge of English.
**Preferred Requirements**:
- Degree in Economics, Business Administration, or related field.
- Experience in human resources management and compliance.
**Desired Characteristics**:
- Ability to quickly adapt to changes and challenges.
- Proactive approach in seeking innovative solutions to improve efficiency.
- Excellent decision-making and negotiation skills.
- Strong work ethic and commitment to excellence.
**Workplace and Contract**:
- If residing outside Italy, you can operate remotely and invoice through a VAT number of the country of residence.
- If residing in Italy, the workplace is in Milan, and the contract is for permanent employment.
**Reorganization Activities**:
For a well-established but organizationally challenged administrative department, the new Administrative Director will play a crucial role in restructuring and enhancing operational efficiency. Here are the activities and initiatives they might undertake:
1. **Conduct a Comprehensive Audit**: Start by conducting a thorough audit of the current administrative processes, systems, and software in use. This will identify inefficiencies, redundancies, and areas that require immediate attention or improvement.
2. **Implement Management Software**: Evaluate and implement integrated management software solutions to replace or reduce reliance on Excel. This could involve ERP (Enterprise Resource Planning) systems that integrate all facets of an operation, including planning, purchasing, inventory, sales, marketing, finance, and human resources.
3. **Streamline Processes**: Streamline existing processes to improve efficiency and accuracy. This might involve automating repetitive tasks, redefining workflow processes, and ensuring that all department functions are aligned with the organization's goals.
4. **Data Accuracy and Security**: Establish strict protocols for data entry, validation, and security to ensure the accuracy and safety of financial and administrative data. Implement backup and disaster recovery solutions to safeguard against data loss.
5. **Training and Development**: Organize training sessions for staff to get accustomed to the new software and processes. Continuous education and development will help the team adapt to changes and use new systems effectively.
6. **Financial Planning and Analysis**: Introduce more sophisticated financial planning and analysis tools to aid in budgeting, forecasting, and financial decision-making. This includes developing financial models that accurately predict future business scenarios.
7. **Compliance and Risk Management**: Review and strengthen compliance procedures to ensure that the organization meets all regulatory requirements. Implement risk management strategies to identify, assess, and mitigate financial risks.ments.
**How to Apply**:
Pay: €4,000.00 - €7,000.00 per month
-
Pa to Marketing Director
1 mese fa
Milano, Italia Slitherine Gaming A tempo pienoMust speak Italian and English we are a UK based company with Marketing team based in Milan. We are a leading publisher of PC strategy games and wargames, with a passionate and dedicated team that's committed to creating engaging and immersive gaming experiences for our players. Our company is growing rapidly, and we are looking for a Personal Assistant to...
-
Professional Services Director
7 giorni fa
Milano, Italia InterSystems A tempo pienoThe Professional Services Director will be accountable for the successful completion of InterSystems Corporation customer implementation projects for all products within their allocated territory or country. The Professional Services Director is the ambassador to the customers in which we are implementing solutions as well as being the escalation point...
-
Financial and Administrative Manager
1 mese fa
Milano, Italia GENERALE DU SOLAIRE A tempo pieno**À propos**: - Producteur indépendant d'électricité renouvelable, GÉNÉRALE DU SOLAIRE, est spécialisé dans le développement, la construction et l’exploitation de centrales photovoltaïques, en France et à l’international. Les effectifs sont répartis entre le siège à Paris, la direction régionale opérationnelle près de Montpellier et la...
-
Director, Account Management
1 mese fa
Milano, Italia Mastercard A tempo pienoOur Purpose We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our...
-
Director, Business Segment
3 giorni fa
Milano, Italia Thermo Fisher Scientific A tempo pieno**External Job Title: General Manager & Business Segment Leader Clinical Ancillaries**: **Internal Job Title: Director, Business Segment**: **Reports To: VPGM, BioService & Specialty Logistics**: **Group/Division: Pharma Services Group /Clinical Trials**: **Job Family: General Manager**: **Career Band: 9**: **Job Track: Management**: **Position Location:...
-
Personal Assistant
7 giorni fa
Milano, Italia Theartgorgeous A tempo pienoWe are looking for a highly organized and enthusiastic individual to join our rapidly growing, heart-filling lifestyle brand. This role will provide high quality personal assistance and administrative support to Founder and Creative Director, JJ Martin, coordinating all day-to-day activity. This position requires the ability to prioritize, anticipate needs,...
-
Business Support Director
6 giorni fa
Milano, Italia Boston Scientific Corporation A tempo pieno**Work mode**:Hybrid**Onsite Location(s)**:Milan, Italy**Additional Locations**: Italy-Milan; France-Voisins le Bretonneux; Germany-Düsseldorf; Poland-Warsaw; Spain-Madrid; United Kingdom-Hemel Hempstead**Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance** - At Boston Scientific, we’ll give you the opportunity to...
-
Business Support Director
1 settimana fa
Milano, Italia Mortgage Ledger A tempo pienoAdditional Locations: Italy-Milan; France-Voisins le Bretonneux; Germany-Düsseldorf; Poland-Warsaw; Spain-Madrid; United Kingdom-Hemel HempsteadDiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and...
-
Executive Sales Support
2 mesi fa
Milano, Italia Gruber Logistics Gmbh A tempo pienoTrust is the foundation of our company, bonding us together like a large family. Knowing that our employees, customers and partners place their trust in us is what motivates us, day after day, and gives us the strength we need to move mountains together. Ready for a new challenge? To support our Executive Director - Sales in the coordination of the Sales...
-
Business Support Specialist
1 mese fa
Milano, Italia Abbott Laboratories A tempo pienoMAIN PURPOSE OF ROLE Provide business and administrative support to EP Regional Director and South Sales Team **MAIN RESPONSIBILITIES**: - Responsible for tracking and regular reports: congresses, travels, customers, etc - Update and maintain any database required by the managers. - Draft more complex sales documentation, proposals, reports, and...
-
Executive Sales Support
4 settimane fa
Milano, Italia Gruber Logistics Gmbh A tempo pienoTrust is the foundation of our company, bonding us together like a large family. Knowing that our employees, customers and partners place their trust in us is what motivates us, day after day, and gives us the strength we need to move mountains together. Ready for a new challenge? To support our Executive Director - Sales in the coordination of the Sales...
-
HR Director healthcare
1 mese fa
Milano, Italia PageExecutive A tempo pienoLeading Group in the healthcare business - Solid senior HR role in a change management process **About Our Client**: Our client is a multinational leading Group in the health-care services and products The resource will be part of the two steering committees and will manage a team of HR Business Partners, reporting locally to the two General Managers and...
-
Office Administrator
6 giorni fa
Milano, Italia Jobs for Humanity A tempo pienoCompany Description Jobs for Humanity is dedicated to building an inclusive and just employment ecosystem. Therefore, we have dedicated this job posting to individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf of Hard of Hearing Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ,...
-
Executive Assistant
4 settimane fa
Milano, Italia Oliver James Associates A tempo pienoOn behalf of our client company, operating in the renewable energy sector, we are looking for an **Executive Assistant** figure who will support the CEO. The **Executive Assistant** will be responsible to provide high level confidential support to the Chief Executive Officer and to his Staff. The Executive assistant will provide a full and efficient...
-
Office Administrator
3 giorni fa
Milano, Italia Humanity A tempo pienoCompany Description Jobs for Humanity is dedicated to building an inclusive and just employment ecosystem. Therefore, we have dedicated this job posting to individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Ethnic Minority, and the Previously Incarcerated. If you identify with any of the following...
-
Art Director Mc26
6 giorni fa
Milano, Italia On Location A tempo pienoWho We Are: On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier...
-
Leather Goods Design Assistant
2 settimane fa
Milano, Italia Alaïa A tempo pienoCodice di riferimento: 89376**Leather Goods Design Assistant**: - Milano, 25, IT- Trainee/InternSince 1964, Alaïa is a Parisian Fashion Maison, with a Couture soul and a timeless sense of beauty. Azzedine Alaïa, a legendary master of cut, changed the look of fashion in the 80’s with his sculptural silhouettes. Today, the Belgian Creative Director Pieter...
-
Japanese Speaking Office
2 settimane fa
Milano, Italia JAC Recruitment UK Ltd A tempo pieno**Title** Japanese Speaking Office & Sales Administrator **Salary** Euro 30,000 - Euro 60,000 per annum (According to experience) **Job profile** A Japanese global trading company is looking for an Office & Sales Assistant to support their start-up of the office in Italy **Duties and Responsibilities include**: - Basic book keeping - Producing Income...
-
Japanese Speaking Office
1 giorno fa
Milano, Italia JAC Recruitment UK Ltd A tempo pieno**Title** Japanese Speaking Office & Sales Administrator **Salary** Euro 30,000 - Euro 60,000 per annum (According to experience) **Job profile** A Japanese global trading company is looking for an Office & Sales Assistant to support their start-up of the office in Italy **Duties and Responsibilities include**: - Basic book keeping - Producing Income...
-
Office Manager Intern
3 giorni fa
Milano, Italia TMC A tempo pienoMilanTMC Italia è alla ricerca di un/a Assistente controllo di gestione e fatturazione attiva per l’ufficio di Milano. **| Your challenges?**: Trained by our Senior Office Manager, you will be responsible for all administrative, financial and back-office tasks of at least one Business Cell. Your main responsibilities will be: - Back office & clients...