Internship - Office Services Specialist
3 settimane fa
**Posting Date**:13 Nov 2024**City**:Genova**Location**:Genova, Italy, 16128**Contract Type**:Internship**Division**:Global Property & Facility Management**Level of experience**:Intern- RINA is currently recruiting for a **Internship - Office Services Specialist** to join its office in **Genoa (Italy) **within the Global Property & Facility Management Division.**Mission**
- This role fosters a well-organized, welcoming, and efficient workplace environment. Through seamless coordination of mail and logistics, meticulous document management, and attentive oversight of facilities such as company badges, canteen services, and green areas, this position supports daily operations and enhances the overall employee experience. The individual in this role contributes significantly to maintaining the company’s standards for functionality and employee wellbeing.
**Key Accountabilities**
- Receive and accurately sort incoming mail and packages, distributing them to relevant departments or individuals.
- Prepare and document all outgoing mail and packages for timely shipment.
- Ensure accurate recordkeeping of all incoming and outgoing mail transactions.
- Oversee the guest house in Genoa, ensuring it meets high standards of service and comfort for all visitors.
- Coordinate the issuance and management of company badges, ensuring proper access control.
- Regularly monitor and assess the quality of canteen services, coordinating with vendors to address any issues.
- Monitor and maintain company green areas, ensuring they are kept well-groomed and accessible for employees.
**Education**
- High School Diploma/GED
**Competencies**
- ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
- CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
- EARN TRUST - Take everyone's opinion into account and remain open to diversity
- MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
- PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
- THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
- With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.- At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99._
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