Marine Installation Administrative Assistant

3 settimane fa

Milano, Italia Prysmian Group A tempo pieno

OVERALL PURPOSE OF ROLE:
KEY DUTIES & RESPONSIBILITIES

Backoffice Support
- Keep Track of offshore personnel movements, mainly travel plans and manning planning according to projects, to be kept updated in agreement with management, for both Italy and UK personnel.
- Supporting Marine Operations department and HR to correctly plan documentation when working abroad, keep updated departure list of people to properly track movements within countries.
- VISAs maintenance and review, supporting personnel planning for interviews and VISA obtaining
- Team Certification documents maintenance (medical & HSE certs, technical certs)
- Team utilization days maintenance and review
- Support the department to maintain the engineering documentation database
- Support the department in the management of Project Costs as:

- Checks on invoices of offshore activities, from their tracking to the approval process
- Support Installation interface with Finance Dept for cost controlling as above point
- Be first point of contact for invoices receiving from local suppliers as Agency fees and Chartered Vessels; check and correctly allocate costs to the Project cost codes

The duties contained in this job description are not exhaustive and the job holder may be asked by management to undertake reasonable duties associated with this function

QUALIFICATIONS & EXPERIENCE

Minimum Qualifications:

- Degree in Management OR Accounting Diploma preferred.
- Back-office skills mandatory
- Full proficiency in both written and spoken English, other languages as a plus
- High knowledge of Microsoft Office, MS Project,
- Location: Italy, Milan
- Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are._
- All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business._
- Visit our _
- DE&I Page_
- to_ learn more about Prysmian's commitments._

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