Reception & Office Management Specialist

5 mesi fa

Parma, Italia Davines Italia spa A tempo pieno

The Davines Group, founded in Parma in 1983, specializes in professional cosmetic products under the brands Davines for haircare and [ comfort zone ] for skincare. Led by Chairman Davide Bollati and CEO Anthony Molet, the Group is headquartered in Parma at the Davines Group Village, alongside which stand the Scientific Garden and EROC - European Regenerative Organic Center - a research center focusing on regenerative organic agriculture stemming from a partnership with the Rodale Institute. The Group became a B corp in 2016, and today has 8 subsidiaries, operates in 90 countries, and employs around 900 collaborators globally. Since 2019, both the Italian and US subsidiaries have been Benefit Corporations.

**Reception & Office Management Specialist**:
JOB MISSION

To provide courteous, professional, and efficient welcome to all visitors and clients who come into contact with the company; to welcome guests contributing to introducing them to the company adding therefore value to the corporate's image and reputation.

DESCRIPTION AND KEY RESPONSIBILITIES OF THE ROLE
To provide friendly and professional welcome to visitors, clients, and employees entering the building.
To answer incoming calls, directing them to the appropriate offices, or taking detailed messages accurately and courteously.
To manage bookings for meeting rooms, company cars, car rentals, and other services offered by the company.
To provide basic information about the company's services, directions, and other frequently asked questions.
To offer courteous and professional assistance to visitors, clients, and staff members, addressing inquiries, and providing information or assistance as needed to enhance the overall experience.
To sort incoming and outgoing mail, distributing it to the appropriate recipients, and managing shipments and deliveries.
To provide administrative support, such as calendar management, data entry, keeping accurate records and document preparation as needed.
To handle company tours according to internal rules and procedures and communicating effectively values and key projects.
To manage office logistics such as ordering supplies, coordinating maintenance services, and ensuring proper functioning of equipment to create a conducive and well-equipped work environment.
To serve as a central point of contact for internal and external communication, ensuring effective communication channels are in place, and conveying messages and information accurately and promptly.
To provide basic technical support for office equipment.
To identify opportunities to improve office processes and procedures, streamlining workflows, and implementing best practices to enhance efficiency and productivity.

PERSON SPECIFICATION AND REQUIREMENTS
Degree or bachelor’s Degree in business administration, office management, or a related field can be a plus.
Previous experience in an administrative role, such as administrative assistant, receptionist, or office clerk, is preferred.
Experience specifically in office management or related roles can be advantageous.
Organizational Skills and attention to detail.
Communication Skills and customer service orientation.
Problem-Solving and aptability.
Confidentiality.
**Languages**: Italian, English, French.

Availability to work on shifts and occasionally in the evening or during the weekend.

EQUAL EMPLOYMENT OPPORTUNITY

In Davines Group we celebrate diversity, and inclusiveness is a crucial pillar of our Ethical Chart.

  • Programme Management Office Specialist

    3 settimane fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Programme Management Office SpecialistAbout the RoleThe Programme Management Office Specialist will support the Programme Management Office Team in tracking status of programme deliverables and milestones, adopting project lifecycle and deliverables, programme level risk and issue coordination, and monitoring project status. The role will also involve...

  • Programme Management Office Specialist

    4 settimane fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Job DescriptionRole SummaryThe Programme Management Office Specialist will play a key role in supporting the Programme Management Office Team in tracking programme deliverables and milestones, adopting project lifecycle and deliverables, coordinating programme level risk and issue management, and monitoring project status. The successful candidate will also...

  • Programme Management Office Specialist

    3 settimane fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Programme Management Office SpecialistAbout the RoleThe Programme Management Office (PMO) Specialist will support the PMO Team in tracking programme deliverables and milestones, adopting project lifecycle and deliverables, and coordinating programme level risk and issue management. The role will also involve monitoring project status, coordinating regular...

  • Programme Management Office Specialist

    4 settimane fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Programme Management Office SpecialistAbout the RoleThe Programme Management Office (PMO) Specialist will support the PMO Team in tracking programme deliverables and milestones, adopting project lifecycle and deliverables, and coordinating programme-level risk and issue management. The role will also involve monitoring project status, coordinating regular...

  • Programme Management Office Specialist

    2 mesi fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Job OpportunityThe Programme Management Office Specialist will support the Programme Management Office Team in tracking status of programme deliverables and milestones, adopting project lifecycle and deliverables, programme level risk and issue coordination, monitoring project status, and coordinating regular project and programme level reporting cycles.Your...

  • Programme Management Office Specialist

    2 settimane fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Project Management Office AnalystAbout the RoleWe are seeking a highly skilled Project Management Office (PMO) Analyst to join our team at Sidel. As a PMO Analyst, you will play a key role in supporting the Programme Management Office Team, including tracking status of programme deliverables and milestones, supporting the adoption of the project lifecycle...

  • Asset Management Specialist

    4 settimane fa

    Parma, Emilia-Romagna, Italia Gi Group S.p.A A tempo pieno

    Job Title: Asset Management SpecialistGi Group S.p.A., a leading Italian staffing company, is seeking a highly skilled Asset Management Specialist to join their team in Parma. The successful candidate will be responsible for supporting the development and implementation of asset management strategies and processes.Key Responsibilities:Participate in the...

  • Specialista Asset Management

    2 settimane fa

    Parma, Emilia-Romagna, Italia Clickajobs A tempo pieno

    Offerta di lavoro: Specialista Asset Management & Process ImprovementDescrizione del ruolo:Stiamo cercando una risorsa a supporto delle attività di ingegneria di manutenzione e sviluppo funzionale sistemi per il Gruppo Iren, leader nel settore multiutility in Italia.Responsabilità:Partecipare attivamente all'individuazione di soluzioni per il miglioramento...

  • Addetto/a Reception

    5 mesi fa

    Parma, Italia Eder 69 A tempo pieno

    Centro studi privato assume una figura nel ruolo di addetto/a reception. La figura verrà chiamata nelle attività quali: - accoglienza cliente - gestione delle iscrizioni nonché dei pagamenti - fornire informazioni in merito ai nostri percorsi di studio - gestione delle schede clienti Cerchiamo una figura: - dalle ottime capacità comunicative -...

  • Asset Management Specialist

    1 mese fa

    Parma, Emilia-Romagna, Italia Gi Group - RPO CV A tempo pieno

    Job Title: Asset Management SpecialistGi Group, a leading Italian recruitment agency, is seeking a highly skilled Asset Management Specialist to join our team in Parma. As a key member of our Iren Group team, you will be responsible for identifying and implementing solutions to improve the efficiency and effectiveness of our gas distribution processes.Key...

  • Programme Management Office Specialist

    5 mesi fa

    Parma, Italia Sidel A tempo pieno

    Programme Management Office Specialist (M/W) Contract Type Fixed term Country ITALY Location Parma Your opportunity The role of Programme Management Office Analyst is to support the Programme Management Office Team including: tracking status of programme deliverables and milestones; supporting the adoption of...

  • Change Management Specialist

    6 giorni fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Job OpportunityWe are seeking a seasoned Change Management Specialist to drive organizational transformation and lead the successful implementation of SAP projects.About the RoleDevelop and implement comprehensive change management strategies to ensure a smooth transition to new systems and processes.Collaborate with project teams to understand the impact of...

  • Change Management Specialist

    2 settimane fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Job DescriptionWe are seeking a highly skilled Change Management Specialist to join our team at Sidel. As a key member of our organization, you will play a pivotal role in managing the human side of change associated with the implementation of new projects.Your MissionDevelop and implement comprehensive change management strategies, plans, and communication...

  • Addetto/a alla reception

    1 mese fa

    Parma, Emilia-Romagna, Italia EmmeBi Group A tempo pieno

    Descrizione del ruoloAzienda operante nel settore informatica ricerca un/a addetto/a alla reception da inserire nella struttura organica interna.La risorsa si dovrà occupare di:Rispondere e inoltrare le chiamate in azienda;Accogliere i visitatori esterni e tenere aggiornati il registro di ingressi e uscite;Smistare la posta in entrata e preparare le...

  • Addetto Alla Reception/addetta Alla Reception

    5 mesi fa

    Parma, Italia Royal Multi Service Srl A tempo pieno

    **Royal Multi Service Srl** - seleziona per nuovi ed importanti clienti a **PARMA ,**addetti alla reception. Si offre contratto di assunzione con possibilità di proroghe. - Si richiede disponibilità immediata. - La mansione richiede flessibilità e disponibilità a lavorare su turni, nonché buone capacità di relazione. - Dal lunedì al venerdì dalle...

  • Programme Management Office Analyst

    5 giorni fa

    Parma, Emilia-Romagna, Italia Sidel A tempo pieno

    Achieve Excellence in Programme ManagementThe Programme Management Office Analyst will play a crucial role in supporting the Programme Management Office Team in delivering exceptional results. This includes tracking programme deliverables and milestones, adopting the project lifecycle, and coordinating risk and issue management.Your Key...

  • Unit Facility Management Specialist

    2 mesi fa

    Parma, Italia IKEA A tempo pieno

    **Job ID**: 256102 **Date posted**: 02/09/2024 PURPOSE OF JOB We take the lead in delivering safe, compliant, sustainable and innovative property solutions - with Democratic design and life cycle cost on top of our mind. We actively maintain and secure that our properties are kept in relevant shape for the business. WHAT YOU'LL NEED TO HAVE - Preferred...

  • Back Office Specialist

    1 mese fa

    Parma, Emilia-Romagna, Italia beBee Professionals A tempo pieno 25.000 € - 35.000 €

    Job Description:beBee Professionals is seeking a highly organized and proactive Back Office professional to support administrative and operational activities in Parma, Italy.Responsibilities:Manage documentation and administrative processes for the company.Support order entry, invoicing, and contract management.Monitor returns and customer...

  • Risk Management Specialist

    5 mesi fa

    Parma, Italia Impresa Pizzarotti & C. S.p.A. A tempo pieno

    Impresa Pizzarotti & C. S.p.A. was founded in Parma in 1910 by Gino Pizzarotti, subsequently transformed in 1945 into a limited liability company by Pietro Pizzarotti, father of the current Chairman Paolo Pizzarotti, and became a joint-stock company in 1961 with a share capital of 250 million euros. Today it is in its fourth generation, represented by...

  • Commercial Back Office Specialist

    4 settimane fa

    Parma, Emilia-Romagna, Italia Gigroup H-1399 A tempo pieno

    Commercial Back Office SpecialistGigroup H-1399 is seeking a highly skilled Commercial Back Office Specialist to join our team. As a key member of our commercial operations team, you will be responsible for providing administrative support to our commercial team, ensuring seamless day-to-day operations, and contributing to the growth and success of our...