General Services

3 mesi fa

Milano, Italia Simcorp A tempo pieno

THE FUNCTION

Jobs within SimCorp Italiana General Services & Facility Management are responsible for ensuring office organizational effectiveness and efficiency.

General Services - Manage the day-by-day affairs and overall maintenance of the office, ensuring timely resolution to inefficiencies.

Facility Management - responsible for the good conservation of the Milano’s premises condition

Meeting&Event management
- supporting in the organization of events

Health&Safety - supporting in the H&S compliance

TASKS/RESPONSIBILITIES

General Services
- Ensuring that the office environment operates smoothly, granting that office areas are kept efficient, clean and tidy
- Overseeing office equipment and facilities, ordering of supplies e.g. stationery, kitchen and beverages
- Researching, selecting, contacting and managing General Services suppliers
- Managing correspondence with suppliers and other external stakeholders
- Guaranteeing the quality of the services provided on the office and proposing improvements
- Collaborating with relevant stakeholder to create and implement new standard office policies and procedures (if needed)
- Managing the provisioning of the home office furniture to the employees requiring it

Facility Management
- Supervising and securing the maintenance of all the Italian buildings where the company operates (currently Milan, Trieste, Pistoia)
- Supervising and coordinating the service suppliers’ activities
- Being responsible for office security
- Organizing office logistic
- Supporting Office business continuity plan

Fleet Management
- Contributing to the research, and selection, of a proper provider
- Day by day managing the relationship with the selected fleet management provider
- Reviewing periodically the car policy content with the relevant stakeholders
- Being point of contact/ reference for employees
- Being responsible for administrative compliance (e.g. driver declarations, traffic tickets, etc)
- Liaising with payroll to correctly process applicable payslip items

Meeting / Event management
- Room set-up prior and post meetings; keep rooms clean and tidy; set up video conferencing and other AV meetings
- Assisting on internal events - venue bookings, invitations and other logistics
- Assisting sales & marketing teams on external client events

Health&Safety
- Organizing the recurring HSE meetings with the relevant stakeholders
- Supporting the organization of the recurring mandatory HSE trainings
- Ensuring that first aid kits in the offices are available and up to date
- Keeping the evacuation plans updated and the emergency contact lists available and displayed
- Watch the fire safety measures and evacuation exercises
- Ensuring a proper access to security equipment
- Ensuring a global and yearly maintenance of security equipment
- Raising security breaches and risky cases on the offices

STRATEGIC SKILLS

Essential
- Effective communication and interpersonal skills
- Proactive and creative problem solver who is able to take responsibility and operate with a minimum of direct supervision
- Strong organizational skills, able to prioritize tasks
- Attention to detail
- Good knowledge of Microsoft Office
- Fluent in English and Italian, both spoken and written

  • General Services Manager Italy

    5 mesi fa

    Milano, Italia Cushman & Wakefield A tempo pieno

    **Job Title** General Services Manager Italy **Job Description Summary** We are searching for a General Services and Facility Manager who will be responsible for the facility management and general services in our central offices in Italy. This is a critical role in a modern hybrid workplace (awarded with Well Gold by WELL Building Institute), built to...

  • General Services Assistant

    3 mesi fa

    Provincia di Milano, Lombardia, Italia SPINDOX SPA A tempo pieno

    **Siamo Spindox**: energia pura, intelligenza e passione. Accompagniamo la trasformazione digitale con nostri brand, ognuno con una specifica missione. Perché la sfida si vince con un approccio multidisciplinare, là dove business, organizzazione e tecnologia si incontrano. Siamo un punto di riferimento per le tecnologie della trasformazione digitale:...

  • Receptionist General Services

    3 giorni fa

    Milano, Lombardia, Italia Guber Banca A tempo pieno

    Job Title: Reception & General ServicesGuber Banca è una banca innovativa e dinamica che unisce il fattore umano con il digitale. Nata oltre 30 anni fa come operatore specializzato nel credit management, è diventata la prima banca italiana ad aver ricevuto ex novo l'autorizzazione dalla Banca Centrale Europea nel 2018.Il nostro approccio al mercato e la...

  • Reception & General Services Coordinator

    1 settimana fa

    Milano, Lombardia, Italia Guber Banca A tempo pieno

    Job Title: Reception & General ServicesGuber Banca è una banca innovativa e dinamica che unisce il fattore umano con il digitale. Nata oltre 30 anni fa come operatore specializzato nel credit management, è diventata la prima banca italiana ad aver ricevuto l'autorizzazione dalla Banca Centrale Europea nel 2018.Il nostro approccio al mercato e la nostra...

  • Office Management

    3 mesi fa

    Milano, Italia ZURU Tech A tempo pieno

    **About our Mission & Product** - Zuru Tech is on a mission to digitalize the construction process of buildings all around the world. We have a multinational team developing the first BIM software able to build your real dream home: you design, we build it! - Zuru and Zuru Tech have seen unprecedented expansion, achieving significant milestones. Our...

  • Office Management

    3 mesi fa

    Milano, Italia ZURU A tempo pieno

    **About our Mission & Product** Zuru Tech is on a mission to digitalize the construction process of buildings all around the world. We have a multinational team developing the first BIM software able to build your real dream home: you design, we build it! Zuru and Zuru Tech have seen unprecedented expansion, achieving significant milestones. Our...

  • Site Manager

    3 giorni fa

    Milano, Italia ISS Facility Services A tempo pieno

    _ISS Facility Services Italy è TOP EMPLOYER 2024!_ ISS Facility Services è una multinazionale danese leader nel settore dei servizi integrati di Facility, in oltre trenta Paesi in tutto il mondo. In Italia, con oltre 1.000 collaboratori e collaboratrici, siamo Partner dei nostri Clienti, che ci scelgono perché progettiamo, gestiamo e manteniamo i loro...

  • General Services

    4 mesi fa

    Milano, Italia Straumann Group A tempo pieno

    **Straumann Group**: - Da 70 anni specializzati in implantologia con l’obiettivo di essere l’azienda di igiene orale più innovativa e orientata al cliente al mondo_ - Straumann è un’azienda leader globale in implantologia e nelle soluzioni ortodontiche che ripristinano il sorriso e la fiducia. L’azienda unisce diversi marchi a livello globale che...

  • General Services Specialist

    2 mesi fa

    Milano, Italia Uniting Holding A tempo pieno

    Scopri l'agenziaUniting è un gruppo formato da 5 Unit (ALL, KIWI, FLU, aBit, Freshhh) che si sono distinte nel campo del marketing e della comunicazione, ognuna con la propria specializzazione unica. Uniting è un Ecosistema Collaborativo che abilita la trasformazione coniugando competenze verticali, strategia, creatività, innovazione e co-creando...

  • General Services Specialist

    2 mesi fa

    Milano, Italia Uniting Holding A tempo pieno

    Scopri l'agenziaUniting è un gruppo formato da 5 Unit (ALL, KIWI, FLU, aBit, Freshhh) che si sono distinte nel campo del marketing e della comunicazione, ognuna con la propria specializzazione unica.Uniting è un Ecosistema Collaborativo che abilita la trasformazione coniugando competenze verticali, strategia, creatività, innovazione e co-creando...

  • Technical Services Specialist

    4 mesi fa

    Milano, Italia Edison Energia SpA A tempo pieno

    Risorse S.p.A. Per azienda di riferimento in Italia nel mondo Energy, cerchiamo una figura di: **Posizione**: **Technical Services Specialist da inserire nel team di TECHNICAL SERVICES affiancando il team leader nella gestione delle attività di sviluppo evolutive e gestione del gruppo Provisioning. La Risorsa dovrà occuparsi nello specifico delle seguenti...

  • Student & Academic Services Internship / Milan

    4 settimane fa

    Milano, Italia Istituto Marangoni A tempo pieno

    **Job Summary**: The purpose of the internship is to support, manage and help teachers and students during their educational experience. The Resource will support the Student & Academic Services team in producing and improving programs, students’ presence, preparation and distribution to students of welcome kits, certifications and general services. The...

  • Student & Academic Services Internship / Milan

    5 mesi fa

    Milano, Italia Istituto Marangoni A tempo pieno

    **Internship Description** The purpose of the internship is to support, manage and help teachers and students during their educational experience. The Resource will support the Student & Academic Services team in producing and improving programs, students’ presence, preparation and distribution to students of welcome kits, certifications and general...

  • Building Services Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Applied Materials A tempo pieno

    Applied Materials is a global leader in the development of high-tech industrial machinery and manufacturing processes within the semiconductor sector. We provide the essential technologies for producing nearly every new chip and advanced display worldwide. Our innovations are at the forefront of shaping future technologies. With a workforce of over 34,000...

  • Building Services Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Applied Materials A tempo pieno

    Applied Materials is a global leader in the development of high-tech industrial machinery and manufacturing processes within the semiconductor sector. We provide the essential technologies for producing nearly every new chip and advanced display worldwide. Our innovations are at the forefront of shaping future technologies. With a workforce of over 34,000...

  • Business Services Consultant

    4 settimane fa

    Milano, Italia SimCorp AS A tempo pieno

    Business services consultant **About the position**: SimCorp Sofia and SimCorp Dimension are two software developed and sold by SimCorp. They are designed to support the decision-making, administrative, evaluation and investment control processes, especially in the insurance market. As a **SimCorp Sofia Business Services Consultant**, you are responsible...

  • Head of General Services

    3 mesi fa

    Milano, Italia RGI Group A tempo pieno

    La risorsa prescelta sarà la principale interfaccia con i fornitori di RGI a livello Corporate. Nello specifico si occuperà nello specifico delle seguenti attività: - Individuazione e scouting dei fornitori più adeguati rispetto alle esigenze delle diverse funzioni aziendali (sviluppo continuo e partnership con fornitori core) -...

  • Enterprise Services Manager

    6 giorni fa

    Milano, Italia Amazon A tempo pieno

    AWS Sales, Marketing, and Global Services (SMGS) is responsible for driving revenue, adoption, and growth from the largest and fastest growing small- and mid-market accounts to enterprise-level customers including public sector. The AWS Global Support team interacts with leading companies and believes that world-class support is critical to customer success....

  • Business Services Consultant

    1 mese fa

    Milano, Italia Simcorp A tempo pieno

    Business Services Consultant Location: Milano Posted: 2 Days Ago Job Requisition ID: R-207424 About the Position: SimCorp Sofia and SimCorp Dimension are two software developed and sold by SimCorp.They are designed to support the decision-making, administrative, evaluation, and investment control processes, especially in the insurance market.As a SimCorp...

  • Business Services Consultant

    1 mese fa

    Milano, Italia Simcorp A tempo pieno

    Business Services Consultant Location: MilanoPosted: 2 Days AgoJob Requisition ID: R-207424About the Position: SimCorp Sofia and SimCorp Dimension are two software developed and sold by SimCorp. They are designed to support the decision-making, administrative, evaluation, and investment control processes, especially in the insurance market.As a SimCorp Sofia...