Executive Coordinator

Job Summary

We are seeking an experienced Executive Coordinator to support the Chief of Staff and the Executive Leadership at Cmcc - Centro Euro-Mediterraneo Sui Cambiamenti Climatici. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to maintain confidentiality while handling sensitive information.

Key Responsibilities

1. Assist in developing, monitoring, and executing key projects and programs.
2. Track program/project progress and ensure timely completion of deliverables.
3. Prepare and present regular progress reports to the Chief of Staff and senior executives.
4. Serve as a liaison between the Executive Office and internal/external stakeholders.
5. Represent the organization in meetings and events as needed.
6. Draft, review, and distribute executive communications and correspondence.
7. Provide administrative support to the Chief of Staff and the Executive Office.
8. Prepare meeting agendas, minutes, and follow-up action items.
9. Organize and maintain executive documentation and records.
10. Conduct research and gather data to support decision-making processes.
11. Analyze project outcomes and provide recommendations for improvement.

Requirements

• Master's degree in government/international Relations, Business Administration, Management, or a related field.
• Minimum 5 years of experience in executive support functions, program coordination, or similar roles.
• Experience working in an international/multicultural environment (either in the private or public sector).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and strong analytical skills.
• Problem-solving skills and a proactive approach to challenges.
• Strong interpersonal skills and the ability to build good working relationships.
• Flexibility and adaptability to changing priorities.
• Commitment to professional growth and continuous learning.

Preferred Qualifications

• Experience with project management tools and software.
• Familiarity with executive-level communication and reporting standards.
• Proficiency in multiple languages.

About Us

Cmcc - Centro Euro-Mediterraneo Sui Cambiamenti Climatici is a cross-cutting scientific research center on climate change and its interactions with the environment, society, the world of business, and policymakers. Our work aims to stimulate sustainable growth, protect the environment, and develop strategies for the adaptation and mitigation of climate change.

What We Offer

We offer a competitive compensation package, including a welfare package, flexible working time, and support during the immigration process if needed. Cmcc is an equal-opportunity employer and evaluates qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status, and other legally protected characteristics.