Office Manager

3 settimane fa

Milano, Lombardia, Italia Tn Italy A tempo pieno
Job Description:

We are seeking a highly organized and detail-oriented Office Manager to join our team at Tn Italy. As an Office Manager, you will be responsible for ensuring the smooth day-to-day operations of our office, including administrative tasks, financial management, and office management.

Key Responsibilities:

  • Administration Tasks:
    • Invoicing: Create and distribute timely and accurate invoices to clients.
    • Balancing: Ensure all financial records are up-to-date and balanced on a regular basis.
    • Banking: Manage daily banking activities, including transactions and deposits.
    • Cash Collection: Oversee the collection of outstanding payments and ensure timely follow-ups with clients.
    • Financial Reporting: Prepare monthly reports to provide insights into the company's financial health.
  • Office Management Tasks:
    • Employees' Travel Management: Organize and coordinate travel arrangements for employees, ensuring cost-effectiveness and adherence to company policies.
    • Inventory Management: Manage office supplies and inventory, including ordering and maintaining sufficient stock levels.
    • Accounts Set-Up for New Employees: Coordinate the setup of accounts and IT resources for new hires, ensuring a smooth onboarding process.
    • Offboarding: Assist with the offboarding of employees, ensuring all necessary processes are followed.
    • Milan Office Management: Oversee the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management.
    • Event Management: Organize and manage internal office events, ensuring they are executed smoothly and within budget.

Requirements:

  • Fluent Italian
  • Advanced English and German (C1 level)
  • At least 2-3 years of experience in a similar role, preferably with a focus on administration and finance/accounting
  • Knowledge of basic accounting principles and familiarity with financial software or tools (e.g., Fatture Web, Sportello Cloud)
  • Excellent organizational and time management skills, with a proven ability to prioritize and manage multiple tasks
  • Strong attention to detail and ability to handle sensitive financial information with confidentiality
  • Proven ability to solve problems quickly and efficiently
  • Familiarity with Google Drive, Slack, Gmail, and other collaboration tools
  • Excellent written and verbal communication skills
  • Ability to work in a 'win as a team' environment in a team of 4

Benefits:

  • Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor
  • Bonus for paid language courses
  • Training courses, books, workshops, and team-building activities for personal and professional growth
  • Partnership with Serenis (online psychotherapy platform) - three sessions offered by us
  • Regular company reunions (yearly meetups, Christmas dinner)
  • Snacks and fruits are always available in the office, along with good beer at the end of the week

Selection Process:

  • 1st step - Talent Acquisition (30 min)
  • 2nd step - HR Generalist & Administration (30 min)
  • 3rd step - CEO (30 min)

Onboarding and Training:

During the onboarding phase at AlfaDocs, you will always have a colleague ready to support you and responsible for your training. Unless otherwise specified, an onboarding period of 1 week is scheduled at our Munich office, where you will have the pleasure of meeting our entire team and visiting the beautiful city.

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