Conference Officer

1 mese fa

Roma, Lazio, Italia FAO A tempo pieno
Job Title: Conference Officer - Meeting Planning

FAO is seeking a highly skilled Conference Officer to join its Meeting Services branch in Rome, Italy.

The successful candidate will be responsible for planning and coordinating meetings, events, and conferences for FAO's Governing Bodies, ensuring seamless execution and high-quality outcomes.

Key Responsibilities:

  • Coordinate meeting logistics, including venue selection, catering, and audio-visual equipment.
  • Develop and implement meeting plans, ensuring alignment with FAO's policies and guidelines.
  • Liaise with technical and support teams to ensure smooth meeting execution.
  • Research and analyze policy and service delivery issues, maintaining operational statistics and preparing related reports.
  • Contribute to the development of information and training materials, coordinating and assisting in the presentation of information/training sessions to management and staff.

Requirements:

  • Advanced university degree in social sciences, political sciences, international law, international relations, or a relevant field.
  • Three years of relevant experience in conference management or government-relations activities in an inter-governmental or international environment.
  • Working knowledge (full proficiency – level C) of English and intermediate knowledge (intermediate proficiency – level B) of another FAO official language (Arabic, Chinese, French, Russian, or Spanish).

Competencies:

  • Results Focus
  • Teamwork
  • Communication
  • Building effective relationships
  • Knowledge sharing and continuous Improvement

Technical/Functional Skills:

  • Work experience in more than one location or area of work, particularly in field positions, is desirable.
  • Extent and relevance of experience in supporting high-level events in a large organization and/or in conference management activities.
  • Ability to meet the multiple demands of complex meetings often held outside normal working hours.
  • High level of written and spoken communication.
  • Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning, and procedures of Governing Body meetings, is considered an asset.
  • Understanding of the functioning of UN agencies and the UN system is considered a strong asset.
  • Ability to engage other service units in the development of innovative working tools/methods.
  • Understanding of FAO mandate and programmes is an asset.
  • Intermediate knowledge (intermediate proficiency – level B) of Italian would be an advantage.

How to Apply:

  • To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
  • Candidates are requested to attach a letter of motivation to the online profile.
  • Once your profile is completed, please apply, and submit your application.
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.
  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military, and police records to ascertain any and all information which may be pertinent to the employment qualifications.
  • Incomplete applications will not be considered.
  • Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks, and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application.
  • Only applications received through the FAO recruitment portal will be considered.
  • Your application will be screened based on the information provided in your online profile.
  • We encourage applicants to submit the application well before the deadline date.

FAO is a non-smoking environment.

  • Conference Officer Professional

    2 settimane fa

    Roma, Lazio, Italia FAO A tempo pieno

    Key ResponsibilitiesThe Conference Officer is responsible for the smooth planning and scheduling of all meeting activities. This involves providing conference-related services in accordance with FAO policies and regulatory framework. The officer supports processes for the functioning of Governing Body meetings, particularly Conference and Council.Core...

  • Conference Officer

    4 settimane fa

    Roma, Lazio, Italia FAO A tempo pieno

    Key ResponsibilitiesThe Conference Officer reports to the Senior Conference Officer/Head of the Secretariat Services branch, CSGS. This role involves smooth planning and scheduling of all meeting activities, ensuring the delivery of operations directly related to the conferences/sessions, including non-FAO meetings.Key FunctionsSupports and provides...

  • Conference Officer

    4 settimane fa

    Roma, Lazio, Italia Fao A tempo pieno

    Job Title: Conference Officer - Meeting Planning SpecialistJob Summary: We are seeking a highly skilled Conference Officer - Meeting Planning Specialist to join our team at FAO. The successful candidate will be responsible for planning, coordinating, and executing high-level meetings and events.Key Responsibilities:Plan and coordinate meeting services,...

  • Conference Officer

    4 settimane fa

    Roma, Lazio, Italia FAO A tempo pieno

    Job SummaryThe Conference Officer is responsible for the smooth planning and scheduling of all meeting activities at the FAO Secretariat. This includes supporting and providing conference-related services in accordance with FAO policies and regulatory framework.Key ResponsibilitiesSupports processes for the smooth functioning of Governing Body meetings, in...

  • Conference Coordinator

    4 settimane fa

    Roma, Lazio, Italia Fao A tempo pieno

    Conference Officer Job DescriptionAbout the RoleThe Conference Officer will be responsible for planning and coordinating meetings, events, and conferences for the Food and Agriculture Organization (FAO) of the United Nations. This will include scheduling meetings, coordinating logistics, and ensuring that all necessary arrangements are made for a smooth and...

  • Conference Coordinator

    4 settimane fa

    Roma, Lazio, Italia Fao A tempo pieno

    Key Responsibilities:As a Conference Officer at Fao, you will be responsible for the smooth planning and scheduling of all meeting activities. This includes delivering operations directly related to conferences/sessions, including non-FAO meetings.Key Functions: Supports and provides conference-related services in accordance with FAO policies and regulatory...

  • Meeting Coordinator

    2 settimane fa

    Roma, Lazio, Italia FAO A tempo pieno

    Job Title: Conference OfficerJob Summary:The Conference Officer is responsible for the planning, coordination, and execution of meetings and events at the FAO headquarters.Key Responsibilities:Plan and coordinate meeting services, including scheduling, programming, and operational support.Ensure alignment with meeting policy and guidelines.Liaise with...

  • Meeting Planning Coordinator

    3 settimane fa

    Roma, Lazio, Italia Fao A tempo pieno

    Key ResponsibilitiesThe Conference Officer (Meeting Planning) will plan, coordinate, and support the organization of meetings, conferences, and events for the Food and Agriculture Organization (FAO). This includes:Coordinating with meeting organizers, technical teams, and support staff to ensure smooth event executionDeveloping and implementing meeting...

  • Event Coordinator

    4 settimane fa

    Roma, Lazio, Italia Fao A tempo pieno

    Job DescriptionReporting LinesThe Event Coordinator, reporting to the Senior Conference Officer/Head of the Secretariat Services branch, CSGS, will be responsible for the smooth planning and scheduling of all meeting activities.Key ResultsDelivering operations directly related to the conferences/sessions, including non-FAO meetings.Key FunctionsSupports and...

  • Meeting Specialist

    3 settimane fa

    Roma, Lazio, Italia FAO A tempo pieno

    Job Title: Meeting SpecialistJob Summary:The Meeting Specialist plays a crucial role in the coordination and planning of meetings with secretariats and external organizers. This position requires a strong understanding of meetings-related policies, procedures, and practices.Key Responsibilities:• Coordinate CSG support to meetings organized at headquarters...

  • Exams Business Pursuit Manager Italy Croatia and Slovenia

    3 settimane fa

    Roma, Lazio, Italia British Council A tempo pieno

    The British Council is seeking an Exams Business Pursuit Manager to actively pursue Examinations Business in the country, converting opportunities into business. This includes all aspects of examinations, with a strong focus on business development across various products and services.**Main Responsibilities:*** Use country/sub-region insights and knowledge...

  • Conference Officer

    1 mese fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 17/Oct/2024 Closure Date: 07/Nov/2024, 4:59:00 PM Organizational Unit: CSG Job Type: Staff position Type of Requisition: Professional Grade Level: P-3 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010436 CCOG Code: 1A04 IMPORTANT NOTICE: Please note that Closure Date and Time...

  • Conference Officer

    1 mese fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 17/Oct/2024 Closure Date: 07/Nov/2024, 4:59:00 PM Organizational Unit: CSG Job Type: Staff position Type of Requisition: Professional Grade Level: P-2 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010438 CCOG Code: 1A04 IMPORTANT NOTICE: Please note that Closure Date and Time...

  • Junior Professional Officer

    4 mesi fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 08/Aug/2024 Closure Date: 22/Aug/2024, 4:59:00 PM Organizational Unit: ODG **Job Type**: Staff position Type of Requisition: APO (Associate Professional Programme) Grade Level: P-2 Primary Location: Italy-Rome Duration: Fixed-term, 2 years with possibility of extension Post Number: TBD CCOG Code: 1A04 - IMPORTANT NOTICE: Please note...

  • Agricultural Officer

    3 settimane fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 07/Nov/2024 Closure Date: 28/Nov/2024, 4:59:00 PM Organizational Unit: NSP Job Type: Staff position Type of Requisition: Professional Project Grade Level: P-3 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 1055380 CCOG Code: 1H01 IMPORTANT NOTICE: Please note that Closure Date and...

  • Fishery Resources Officer

    3 mesi fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 03/Sep/2024 Closure Date: 01/Oct/2024, 4:59:00 PM Organizational Unit: NFI Job Type: Staff position Type of Requisition: Professional Grade Level: P-2 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 0114219 CCOG Code: 1H05 IMPORTANT NOTICE: Please note that Closure Date and Time...