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Event Administrative Assistant

1 settimana fa

Milano, Lombardia, Italia Safeguard Global Recruiting A tempo pieno

Safeguard Global Recruiting is seeking a highly skilled and experienced individual to fill the role of Event Administrative Assistant. The successful candidate will provide administrative support to the project team, including managing schedules, coordinating meetings, and maintaining calendars.

Responsibilities
  • Administrative Support:
    • Manage schedules, coordinate meetings, and maintain calendars for the project team.
    • Prepare and distribute project-related documentation, including reports, presentations, and correspondence.
    • Assist with the preparation of project plans, timelines, and budgets.
  • Communication and Liaison:
    • Act as the primary point of contact for communication between the company and local stakeholders, vendors, and partners in Italy.
    • Translate documents and interpret conversations as needed between Italian and English.
    • E nsure clear and accurate communication to facilitate smooth project execution.
  • Logistics Coordination:
    • Organize travel arrangements, accommodations, and event logistics for the project team.
    • Track and manage project inventory, supplies, and equipment.
    • Coordinate shipments and deliveries in compliance with project timelines.
  • Documentation and Reporting:
    • Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.
    • Compile and distribute regular status updates and progress reports to stakeholders.
    • Support compliance with local regulations, permits, and project requirements in Italy.
  • Team Support:
    • Assist in resolving administrative or logistical challenges as they arise.
    • Foster a collaborative and efficient team environment by anticipating and addressing team needs.
    • Support additional tasks as assigned to ensure the project's success.
    Requirements
    • Fluency in Italian and English (verbal and written) is mandatory.
    • Proven experience in administrative roles, preferably in project or event management.
    • Excellent organizational skills with attention to detail.
    • Strong communication and interpersonal skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
    • Ability to multitask and prioritize effectively in a fast-paced environment.
    • Familiarity with Italian business culture, regulations, and practices is a plus.
    • Flexibility to adapt to changing project needs and schedules.