Business Operations Specialist

2 giorni fa

Pomezia, Lazio, Italia Quojobis A tempo pieno
Job Title: Business Unit Admin Specialist

Quojobis is seeking a highly skilled Business Unit Admin Specialist to join our team. As a key member of our Cardiovascular Specialty Solutions and Professional Education team, you will play a crucial role in providing essential support to our operations.

As an Administrative Assistant, you will be responsible for performing various administrative tasks, including calendar management, meeting coordination, and travel arrangements. You will also prepare and maintain documents, reports, and presentations, and assist with organizing and coordinating company events, conferences, and meetings.

Responsibilities:
  • Manage administrative tasks, including calendar management, meeting coordination, and travel arrangements.
  • Prepare and maintain documents, reports, and presentations.
  • Assist with organizing and coordinating company events, conferences, and meetings.
  • Manage confidential information and handle sensitive documents with utmost professionalism and discretion.
  • Provide administrative support to executives and other team members as needed, assisting with managing databases, ensuring accurate data entry and recordkeeping.
  • Perform basic bookkeeping tasks, such as processing invoices, expense reports, and reimbursements.
  • Generate purchase orders accurately, ensuring the correct items, quantities, and prices are included.
  • Collaborate with vendors and internal departments to ensure seamless procurement processes.
  • Monitor and track the status of purchase orders, ensuring timely delivery of goods or services and coordinate with finance and accounts payable department to resolve any invoice discrepancies.
  • Provide administrative support for Third Party Intermediate (TPI) related processes.
  • Assist in coordinating and managing administrative tasks related to third-party intermediaries.
  • Maintain accurate records and documentation related to TPI activities, including contracts, agreements, and communication.
  • Liaise with TPIs and internal stakeholders to ensure efficient communication and resolution of any issues or concerns.
Requirements:
  • High school diploma or equivalent required.
  • 2+ years of administrative experience.
  • Excellent communication and organizational skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficient in Microsoft Office and Google Suite.
What We Offer:
  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.

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