Administrative Support Specialist
3 giorni fa
About Hitachi Zosen Inova AG
Hitachi Zosen Inova AG is a leading global company in the field of energy transition and circular economy. As a project developer, technology supplier, and engineering, procurement, and construction (EPC) contractor, we deliver complete turnkey plants and system solutions for thermal and biological waste recovery.
Job Summary
We are seeking an experienced Administrative Support Specialist to join our Business Development and Legal team. The successful candidate will provide efficient and smooth day-to-day administrative support for our HQ and European subsidiaries.
Key Responsibilities
- Handle sensitive client and partner communications
- Prepare reports and presentations, order office supplies, and collaborate on projects
- Organize business trips, time, and attendance control, and manage expense reports
- Write tender documentation under the guidance of proposal managers, primarily in English
- Handle general tasks related to the commercial register and Ultimate Beneficial Owner
- Regularly update customer communication systems, Legal Tool, and Intranet
- Support the onboarding process of new employees
Requirements
- 5 years' experience as an administrative assistant or project assistant, preferably in an international matrix organization (industrial environment)
- Fluent in English and Italian
- Good knowledge of MS Office and tendering procedures
- Experience in organizing meetings/events and in travel/expense management
- Proactivity, impeccable manners, and effective communication skills
What We Offer
- Responsible challenge with a diversified field of activity
- Team-oriented working atmosphere in an international company
- Personal development opportunities through our Inova Academy
- Opportunity to gain insight into various technical disciplines
- Excellent employment conditions
- Attractive working place (central, good transport links)
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