Executive Associate

7 giorni fa

Roma, Lazio, Italia Fao A tempo pieno
Job Title: Executive Associate - Office Management and Support

Job Summary:

The Executive Associate will provide high-level administrative support to the Deputy Director-General's office, ensuring the smooth operation of office management and support services. The successful candidate will be responsible for managing correspondence, coordinating meetings, and providing expert guidance on administrative matters.

Key Responsibilities:

  • Analyze and manage complex correspondence and documentation, ensuring accuracy and consistency.
  • Coordinate meetings and events, including logistics and travel arrangements.
  • Provide expert guidance on administrative procedures and policies.
  • Manage the calendar for the Deputy Director-General and schedule appointments.
  • Coordinate with internal stakeholders to ensure timely submission of inputs to publications and reports.
  • Review and edit documents to ensure compliance with standard practices.
  • Serve as a liaison between the Deputy Director-General and senior staff, conveying directives and updates.
  • Coordinate administrative actions, including human resources, contracts, procurement, and finance.
  • Provide training and guidance to office support staff.

Requirements:

  • Secondary School Education.
  • At least six years of experience in office and management support work.
  • Working knowledge of English and limited knowledge of another FAO official language.
  • Very good knowledge of MS Office applications, Internet, and office technology equipment.

Desirable Qualifications and Skills:

  • Front office experience.
  • Analytical skills and ability to manage complex correspondence and documentation.
  • Familiarity with supporting cooperation projects.
  • Understanding of the organizational structure of FAO.

FAO Values:

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All, and Integrity and Transparency.

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