Administrative Coordinator

3 giorni fa

Milano, Lombardia, Italia Edi Effetti Digitali Italiani S.R.L. A tempo pieno

Key Responsibilities
The successful candidate will be responsible for managing administrative activities related to employees and collaborators, ensuring compliance with current regulations and company policies. This role supports the organization through the management of reimbursements, expense reports, organizational chart updates, and workplace safety, among other activities.

Administrative and Accounting Tasks
Collects necessary information for mileage reimbursements and calculates costs according to current regulations; Collects, verifies, and reimburses expenses incurred by employees during work activities and records them in CO.GE. and CO.AN.;
Enters data related to hiring, terminations, contract changes, fee and salary adjustments in the personnel sheet; Manual attendance management; Accounts for holidays/leave and overtime; Issues and deactivates access control badges; Records monthly salaries, severance pay (TFR), and projected deferred charges; Controls accounting and manages F24 payments.

Corporate Welfare and Workplace Safety
Activates new welfare positions; Controls and verifies the monthly statements of the employee welfare fund; Manages corporate welfare initiatives and monitors funds; Collaborates with the RSPP manager for worker safety, manages safety documentation, and organizes safety courses; Manages and organizes company medical visits with the Competent Doctor.

Contracts and Relations with Collaborators
Prepares and manages documentation related to employment contracts; Manages freelance workers' placements (ex-enpals); Collects and verifies freelance invoices, monitors payment dates and completed projects; Provides information and manages contracts with freelancers, contract renewals, and communication with the Labor Consultant; Welcomes new hires and manages documentation related to signatures and privacy; Manages internships, apprenticeships, agreements with schools and universities, and contracts with freelancers.

Document and Administrative Management
Manages the attendance register for internships, verifies funding, scans, and archives documents; Manages projects and tenders for protected categories; Manages any registers and archives related to labor regulations; Handles apprenticeship entities, CVs, Unilav, and hiring documentation; Commits to acting in accordance with the company's core values, thereby contributing to fostering a positive and collaborative work environment.

Requirements
Thorough knowledge of current labor and safety regulations; Skills in accounting and administrative management; Excellent command of IT tools and management software (e.g., CO.GE., CO.AN.); Organizational skills and attention to detail; Good communication and interpersonal skills; Ability to work in a team and manage multiple activities simultaneously; Problem-solving and proactivity in improving business processes.

  • Senior Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Boston Consulting Group A tempo pieno

    Senior Administrative CoordinatorAs a Senior Administrative Coordinator at Boston Consulting Group, you will play a critical role in ensuring the day-to-day operations of our leadership group run smoothly. Your responsibilities will include managing agendas and business travels, coordinating meetings, and maintaining highest levels of internal and external...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job Summary:As an Admin Coordinator at Gilead Sciences, you will play a critical role in supporting the day-to-day operations of our Italian affiliate. This position will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the business, including strategic projects and administrative tasks.Main...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative and clerical support to the General Manager, including management of strategic projects.Main Functions and ResponsibilitiesProvides administrative and clerical support to the General Manager,...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, with a strong understanding of administrative and office policies and procedures.Main ResponsibilitiesProvides...

  • Administrative Coordinator

    1 settimana fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, with a strong understanding of administrative and office policies and procedures.Main ResponsibilitiesProvide...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative and clerical support to the General Manager, including management of strategic projects. The ideal candidate will have excellent verbal and written skills in English and Italian, as well as experience using office software.Main ResponsibilitiesProvides administrative and clerical support...

  • Senior Administrative Coordinator

    1 settimana fa

    Milano, Lombardia, Italia Boston Consulting Group A tempo pieno

    Key Responsibilities:As a Senior Administrative Coordinator at Boston Consulting Group, you will be responsible for managing the day-to-day activities of our leadership group. This includes coordinating meetings, arranging travel, and handling correspondence. You will also be responsible for organizing client appointments, workshops, and events, as well as...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job SummaryThe Administrative Coordinator will provide administrative support to the General Manager and the Italian Leadership Team, coordinating key aspects of the day-to-day business and specific projects for the whole affiliate.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic...

  • Senior Administrative Coordinator

    7 giorni fa

    Milano, Lombardia, Italia Boston Consulting Group A tempo pieno

    Role SummaryWe are seeking a highly skilled and organized Senior Administrative Coordinator to join our team in Milan. As a key member of our Leadership Team, you will be responsible for providing administrative support to our Office Operations Lead and ensuring the smooth day-to-day operations of our leadership group.Main ResponsibilitiesProvide...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

    Job Title: Admin CoordinatorJoin Gilead Sciences, Inc. as an Admin Coordinator and support the General Manager in coordinating key aspects of the day-to-day business and specific projects for the affiliate.Main Responsibilities:Provide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThe Admin Coordinator will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of...

  • Administrative Coordinator

    7 giorni fa

    Milano, Lombardia, Italia It002 Marsh Advisory S.R.L A tempo pieno

    Job DescriptionWe are seeking a highly skilled Administrative Coordinator to join our team at It002 Marsh Advisory S.R.L. As an Administrative Coordinator, you will play a crucial role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Support the business in managing public tenders and...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as Assistant to the General Manager. This role will be responsible for coordinating key aspects of the day-to-day business and specific projects for the affiliate.This position will work directly with the General Manager and close to the Italian...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Senior Administrative Coordinator

    3 giorni fa

    Milano, Lombardia, Italia Havas Media Group Spain Sau A tempo pieno

    Job DescriptionThe Senior Administrative Coordinator will provide high-level secretarial and administrative support to executives within the organization, requiring discretion, confidentiality, and a good understanding of technical and business vocabulary.Key Responsibilities• Manage executive appointments and schedules to optimize time utilization•...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...

  • Administrative Coordinator

    1 settimana fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionAt Gilead Sciences, we're committed to creating a healthier world for all people. Our mission requires collaboration, determination, and a relentless drive to make a difference.Every member of our team plays a critical role in the discovery and development of life-changing scientific innovations. As an Admin Coordinator, you will work directly...