Assistant Facilities Manager

3 settimane fa

Milano, Lombardia, Italia Jll A tempo pieno
Job Description

JLL is committed to hiring the best talent in the industry and providing them with opportunities for professional growth and development. As an Assistant Facilities Manager, you will play a key role in ensuring the efficient and effective operation of our facilities.

Key Responsibilities:

  • Manage a team providing first-line soft services to the site, including reception, mail operations, meeting and events, cleaning, waste and recycling, vending and food services.
  • Monitor and maintain office equipment and supplies.
  • Manage and maintain regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates.
  • Weekly walk-round with the vendor cleaning manager to ensure cleaning quality standards are maintained.
  • Manage Trouble Ticket (Remedy) requests (helpdesk) and interface with internal customers to action queries promptly in line with service level agreements.
  • Manage daily health and safety issues, including maintaining regular scheduled meetings and records of the fire and safety teams, fire drills, safety equipment and training.
  • Provide travel and visitors' support, including interfacing with locally approved hotels and assisting Client global travel and hotel managers in information gathering and communicating up-to-date information to staff.
  • Assist in the organization of internal and external Client events.
  • Manage the quality of conferencing facilities and provide direction to housekeepers.
  • Manage food and kitchen facilities and raise purchase orders.
  • Manage Wiki pages and other communication channels for the site.
  • Deputise or provide cover for Building Operations Engineer or Facilities Manager when appropriate.

Requirements:

  • Knowledge of the Facilities/Office Services Coordinator role.
  • Previous experience of working within a high-profile corporate environment.
  • Previous reception or hospitality experience.
  • Degree-level education.
  • Problem-solving skills.
  • Good decision-making.
  • Excellent written and verbal communication skills.
  • Spreadsheet and word processing skills.
  • Customer-focused.
  • Good interpersonal skills.
  • Assertive.
  • Attention to detail.

About JLL:

JLL is a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world.

Why JLL?

We're a company that values teamwork, ethics and excellence. We're committed to creating a diverse and inclusive culture where everyone feels welcomed, valued and empowered to achieve their full potential. We know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

What We Offer:

We offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. We're committed to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.

How to Apply:

Apply today at jll.com/careers. If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table.

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