Administrative Coordinator

3 settimane fa

Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno
Job Title: Admin Coordinator

Description

This role will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.

Main Functions and Responsibilities
  • Provides administrative and clerical support to the General Manager, including management of strategic projects.
  • Organizes HQ visits to the affiliate, including transfers, banquets, and town hall meetings. Creates or assists in the creation of presentation materials and drafts technical documents as needed.
  • Gathers, collects, records, tracks, and verifies complex data and information from multiple sources.
  • Manages admin/chef of staff responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases, including interfacing with vendors, ensuring user training, etc., with minimal guidance.
  • Arranges for needed resources to meet timelines. Uses software programs such as Excel and PowerPoint to create graphs, charts, spreadsheets, and presentations.
  • Under the General Manager's direction, creates draft reports, documents, presentations, and templates using raw data.
  • Understands the goals and objectives of the affiliate and contributes to the attainment of those goals and objectives. Keeps the bigger picture in mind and influences workflows accordingly.
  • Typically spends a significant amount of time with financial work, including coordinating the preparation of the annual budget, reviewing monthly budget, reviewing and researching variances. Knowledge of Oracle or SAP and affinity to numbers is beneficial.
  • May assist with facilities space planning or office setup and supports business continuity plans.
  • Organizes the agenda of the General Manager and may screen and prioritize manager's mail and email.
  • Assists in the orientation of new administrative assistants and other staff.
  • Responsible for coordinating large events, including planning, organizing, and implementation of event activities.
  • Liaises with guests and speakers to assess needs and coordinates, as needed, activities such as travel, hotel, expense reports, and tools and materials for presentations.
Capabilities and Requirements
  • Excellent verbal and written skills in English and Italian are a must.
  • English level C1.
  • Excellent interpersonal skills are required.
  • Requires knowledge and understanding of administrative and office policies and procedures.
  • Good understanding of the pharmaceutical industry is preferred.
  • Must possess good proofreading and editing skills of technical documents.
  • Advanced knowledge and experience using a number of office software.
  • Works under minimal supervision. Receives occasional direction from manager to perform non-routine job responsibilities and duties.
  • Preferably belonging to "categorie protette".
Specific Education and Experience Requirements
  • Requires a minimum of a high school diploma.
  • 5+ years of administrative experience in a General Manager's office.
  • Experience in a pharma affiliate is preferred but not mandatory.

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorAbout the Role:We are seeking a highly skilled and organized Admin Coordinator to join our team at Gilead Sciences S.r.l. The successful candidate will provide administrative support to the General Manager and be responsible for coordinating key aspects of the day-to-day business.Main Responsibilities:Provide administrative and...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

    Administrative Coordinator & Assistant to the General ManagerThis role will provide administrative and clerical support to the General Manager, including management of strategic projects. The successful candidate will work closely with the Italian Leadership Team to coordinate key aspects of the day-to-day business.Main ResponsibilitiesProvide administrative...

  • Administrative Coordinator

    6 giorni fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job Summary:As an Admin Coordinator at Gilead Sciences, you will play a critical role in supporting the day-to-day operations of our Italian affiliate. This position will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the business, including strategic projects and administrative tasks.Main...

  • Administrative Coordinator

    2 giorni fa

    Milano, Lombardia, Italia Gilead Sciences, Inc. A tempo pieno

    Job Title: Admin CoordinatorJoin Gilead Sciences, Inc. as an Admin Coordinator and support the General Manager in coordinating key aspects of the day-to-day business and specific projects for the affiliate.Main Responsibilities:Provide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThe Admin Coordinator will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of...

  • Administrative Coordinator

    7 giorni fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThe Admin Coordinator will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of...

  • Administrative Coordinator

    6 giorni fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as Assistant to the General Manager. This role will be responsible for coordinating key aspects of the day-to-day business and specific projects for the affiliate.This position will work directly with the General Manager and close to the Italian...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    5 giorni fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences A tempo pieno

    Job DescriptionGilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. We're committed to developing innovative therapies that improve lives and ensure access to these therapies across the globe.As an Admin Coordinator, you will play a critical role in supporting the General Manager and the Italian...

  • Administrative Coordinator

    1 settimana fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThis role will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvides administrative and clerical support to the General Manager, including management of strategic...

  • Administrative Coordinator

    3 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    Job Title: Admin CoordinatorDescriptionThis role will work closely with the General Manager and the Italian Leadership Team to coordinate key aspects of the day-to-day business and specific projects for the affiliate.Main Functions and ResponsibilitiesProvides administrative and clerical support to the General Manager, including management of strategic...

  • Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Gilead Sciences S.r.l. A tempo pieno

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Gilead Sciences S.r.l. as an Executive Assistant to the General Manager.Main ResponsibilitiesProvide administrative and clerical support to the General Manager, including management of strategic projects.Organize HQ visits to the affiliate, including transfers,...

  • Administrative Coordinator

    4 settimane fa

    Milano, Lombardia, Italia EDI Effetti Digitali Italiani S.r.l. A tempo pieno

    Job DescriptionWe are seeking a highly skilled Personnel Administrator to join our team at EDI Effetti Digitali Italiani S.r.l. This role is responsible for managing administrative activities related to employees and collaborators, ensuring compliance with current regulations and company policies.Key ResponsibilitiesReimbursements and Expense ReportsCollects...

  • Financial Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Satispay A tempo pieno

    About SatispayAt Satispay, we are not merely transforming payment systems; we are leading a movement towards ease and inclusivity. Imagine being at the cutting edge of innovation, driving the change in payment solutions across Europe, alongside a dynamic group of individuals united by a common goal: to simplify transactions and enhance everyday life.Position...

  • Financial Administrative Coordinator

    2 mesi fa

    Milano, Lombardia, Italia Satispay A tempo pieno

    About SatispayAt Satispay, we are not merely transforming payment systems; we are leading a movement towards ease and inclusivity. Imagine being at the cutting edge of innovation, driving the change in payment solutions across Europe, alongside a dynamic group of individuals united by a common goal: to simplify transactions and enhance the quality of life...

  • Financial Administrative Coordinator

    2 settimane fa

    Milano, Lombardia, Italia Satispay A tempo pieno

    About SatispayAt Satispay, we are not merely transforming payment systems; we are spearheading a movement towards simplicity and accessibility. Imagine being at the forefront of innovation, leading the charge in reshaping payment solutions across Europe, alongside a dynamic community of individuals united by a common goal: simplifying transactions to enhance...

  • Marine Installation Administrative Coordinator

    2 giorni fa

    Milano, Lombardia, Italia Prysmian Group A tempo pieno

    Job Title: Marine Installation Administrative AssistantJob Summary:The Marine Installation Administrative Assistant will be part of the Energy Projects business unit, joining the Marine Installation team. The successful candidate will be responsible for supporting the team in various administrative tasks, including document management, personnel planning,...