Document Management Specialist

2 giorni fa

Milano, Lombardia, Italia Thyssenkrupp Nucera Italy A tempo pieno
Job Description

The successful candidate will support the project manager in overseeing the creation, distribution, and storage of various project documents throughout the project life cycle. This involves managing project documentation deliverables by providing comprehensive document control and management system, ensuring compliance with document control processes, and providing a reliable repository of essential information.

Main Responsibilities:

  • Ensures that documents are handled according to organization internal procedures, contractual, and project-specific requirements during project execution;
  • Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification;
  • Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS).

Key Tasks:

  • Be the central point of contact for the project team for all issues relevant to Project Document Management;
  • Setup and manage the project specific Document Management System according to the standards of the organizations;
  • Define general requirements for documents by project specific co-ordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents);
  • Train the project team on Document Management process and DMS;
  • Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes;
  • Create and maintain updated a Master Document Register with all the required metadata;
  • Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed;
  • Receive, verify and distribute internal and external project documentation in the DMS;
  • Transmit documents to all partners in the project e.g. internal disciplines, customer, vendors and consultants;
  • Verify the status of vendors' document submission and provide a prompt expediting of the delayed / uncompleted documents;
  • Verify the status of the documents' review/approval workflow and expedite the relevant responsible party;
  • Verify the completeness of the final vendors' documentation (Maintenance and Inspection Book);
  • Provide an accurate and complete archive of project documents at the end of the project.
Requirements

We are looking for a highly skilled and experienced Document Management Specialist who has experience as Document Controller in engineering companies and with IT-based Document Management System.

Required Skills and Qualifications:

  • Fluent spoken and written knowledge of the English and Italian language;
  • Capability to manage stress situations;
  • Good will, proactivity, ability to both individual and teamwork;
  • Open mind to continuous improvement and professional growth.
Benefits and Salary

At Thyssenkrupp Nucera Italy we offer a competitive salary between €60000 - €80000 per year, depending on your qualifications and experience. You will also enjoy:

  • International work environment in interdisciplinary and multinational teams;
  • Participation in the growing market of sustainable green hydrogen;
  • Flat hierarchies and short decision-making routes;
  • Flexible working time (flexible working hours at office and smartworking);
  • Welfare plan;
  • Agreements with special rates for local transportation means and fitness studio membership;
  • Availability of canteen inside the company;
  • Availability of public transportation infrastructure: Metrò green line M2, stop Lambrate, train Trenord, as well as speedway tangenziale est, exit Rubattino.

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