Administrative Rhythm

4 settimane fa

Parma, Emilia-Romagna, Italia Chiesi Farmaceutici A tempo pieno

Role Overview

We are seeking an Administrative Rhythm & Governance Specialist to join our Air and Care Franchise team. This role is responsible for ensuring the smooth execution of the franchise's timing and flow of processes across global teams.

Key Responsibilities

  1. Manage yearly operational schedules and regular cycles of meetings for the franchise.
  2. Maintain a consistent operational pace while adapting to changing circumstances to enhance overall efficiency and effectiveness in achieving franchise's strategic objectives.
  3. Implement frameworks to track KPIs, engagement surveys, and feedback mechanisms.
  4. Create handouts and executive summaries, as needed.
  5. Facilitate open dialogue among teams to ensure clarity, engagement, and proper follow-up on business decisions.
  6. Regularly assess and refine processes based on data and team feedback to enhance performance and adaptability.

Additional Responsibilities

  1. Oversee the preparation, review, and maintenance of contracts to ensure compliance.
  2. Assist in the development and monitoring of budgets, including tracking expenditures.
  3. Support team as needed in travel arrangements and expense reports, ensuring accuracy and compliance with organizational guidelines.

Requirements

  1. Bachelor's degree.
  2. Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certifications preferred.
  3. At least 3 years of experience in the pharma industry, in areas of executive administration or project management.
  4. Strong organizational and project management skills to manage multiple priorities, deadlines, and tasks simultaneously.
  5. Ability to effectively organize meetings, including coordinating agendas and ensuring action items are captured.
  6. Strong verbal and written communication skills to convey information clearly and concisely to stakeholders at all levels.
  7. Aptitude for analyzing processes, identifying areas for enhancement, and implementing changes to boost efficiency.
  8. Flexibility to adjust rhythm and governance frameworks as the organization evolves and faces new challenges.
  9. Ability to prepare and maintain accurate documentation records.
  10. Familiarity with office productivity software, collaboration tools, and other technologies to streamline administrative processes.

What We Offer

Chiesi Farmaceutici offers a dynamic, fast-growing, challenging, and friendly environment. We invest in continuous training, learning, and development, and strive to promote and satisfy development needs, paying particular attention to the quality of our working environment and to collective well-being.

We want our people to come to work happy every day, and we know how important it is to find the right work-life balance in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues, and many other people-care services.

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