Lead Executive Administrative Assistant

We are seeking a highly organized, proactive, and detail-orientedLead Executive Administrative Assistantto provide high-level administrative support to senior leadership in a fully remote environment. This role is responsible for executive calendar management, strategic coordination, cross-functional communication, operational oversight, and confidential administrative support.The Lead Executive Administrative Assistant will act as a trusted partner to executive leadership, ensuring seamless day-to-day operations, efficient workflow management, and proactive problem-solving across a fast‑paced, distributed organization. This role requires exceptional organizational skills, strong written and verbal communication, discretion, and the ability to manage competing priorities with professionalism and precision.This position is ideal for someone who thrives in executive support roles, enjoys managing complex schedules, coordinating high-level initiatives, and serving as a key operational liaison across departments.Key Responsibilities Executive Support & Calendar ManagementManage complex executive calendars, including scheduling internal and external meetings across multiple time zonesCoordinate virtual meetings, executive briefings, and strategic planning sessionsPrepare meeting agendas, presentation materials, reports, and follow-up documentationAnticipate scheduling conflicts and proactively resolve calendar challengesStrategic Coordination & OperationsSupport leadership with project coordination, tracking action items, and ensuring timely execution of key initiativesAssist in preparing executive reports, dashboards, and business summariesCoordinate cross‑functional collaboration between departmentsMaintain visibility into organizational priorities and help streamline executive workflowsCommunication & Stakeholder ManagementServe as a primary point of contact for executive communicationsDraft professional correspondence, internal announcements, and external communicationsLiaise with senior leaders, clients, partners, and vendorsEnsure clear, consistent communication flow across remote teamsAdministrative & Confidential SupportHandle sensitive information with discretion and confidentialityManage document organization, digital filing systems, and internal recordsOversee travel planning, expense reporting, and vendor coordination as neededMaintain organized documentation and standardized administrative processesProcess Improvement & EfficiencyIdentify opportunities to improve administrative systems and executive workflowsImplement process improvements to enhance productivity and scalabilitySupport adoption of productivity tools and collaboration platformsCreate and maintain standard operating procedures (SOPs)Required Qualifications5+ years of experience supporting C-level executives, senior leadership, or foundersExceptional organizational skills and advanced time management abilitiesStrong written and verbal communication skillsAbility to manage multiple priorities in a fast‑paced, remote environmentHigh level of discretion and professionalismProficiency with productivity tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platformsExperience coordinating across multiple time zonesPreferred QualificationsExperience in high-growth startups, technology, SaaS, or corporate environmentsProject management experience or certificationExperience supporting distributed or global teamsFamiliarity with CRM systems, financial reporting tools, or workflow automation softwareWork Environment & Additional InformationFully remote role with standard full-time expectationsRequires flexibility to accommodate executive schedulesOpportunity to play a critical role in supporting senior leadership and organizational growthResponsibilities may evolve based on business needsWe are an equal opportunity employer and consider all qualified applicants without regard to legally protected characteristics. Reasonable accommodations are available upon request.#J-18808-Ljbffr