ADMINISTRATIVE ASSISTANT

Employment Opportunities Designed to Help Us Collaborate in Creation ADMINISTRATIVE ASSISTANT Position Title: ADMINISTRATIVE ASSISTANT Position Number: Work Modality: Fully In-Person Job Category: University Staff Job Type: Full-Time FLSA Status: Non-Exempt Campus: Rogers Park-Lake Shore Campus Department Name: Criminal Justice Location Code: Criminal Justice (02121A) The Administrative Assistant will perform a variety of administrative functions within the Criminal Justice Department under general direction. This role supports course scheduling, budget management, office operations, faculty coordination, and other departmental activities. Responsibilities Course Scheduling and Registration: Use the LOCUS system for data entry, monitor student enrollment, and prepare reports related to class scheduling and registration. Budget Management: Assist in the preparation of departmental budget reports, manage ProCard transactions, and track expenses. Office Operations: Track departmental orders, supervise student workers, maintain office supplies, handle purchase requisitions and expense reports, and update department website pages. Liaise with the Chairperson on general department activities: Communicate with other university departments, share updates with faculty, manage the department’s website, record meeting minutes, and maintain confidential documents. Liaise with the Chairperson on faculty matters: Coordinate travel arrangements for faculty and job candidates, manage departmental functions, and facilitate paper flow for departmental activities. Event Planning: Plan and implement departmental and student-related events. Other Duties as Assigned: Perform additional administrative tasks as needed to ensure smooth operation of the department and provide support to CAS interdisciplinary programs. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications Experience with LOCUS or other academic scheduling systems. Familiarity with university office operations and budget tracking. Strong verbal and written communication skills. Experience supervising student workers or administrative assistants. Certifications, Credentials, or Licenses None required. Computer Skills Proficient in MS Office Suite (Word, Excel, Outlook) and internet applications. Familiarity with academic scheduling software preferred. Physical Demands and Working Conditions None specified. Compensation Position Maximum Salary or Hourly Rate: $25/hr Position Minimum Salary or Hourly Rate: $20/hr Application Information As a Jesuit, Catholic institution of higher education, Loyola seeks candidates who contribute to our mission of delivering transformative education in the Jesuit tradition. For more about Loyola's mission, consult and for transformative education, consult . Additional benefits information and eligibility requirements are available on the university website. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy . Supplemental Questions * Do you have a high school diploma or equivalent and one to three years of relevant experience? Yes No * Why do you want to work for Loyola University Chicago? (Open Ended Question) * How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other * How do your personal values align with Loyola University Chicago's mission and values? (Open Ended Question) Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents Transcript Letters of Recommendation Loyola University Chicago | Information: (773) 508‑60001032 W Sheridan Rd | Chicago, IL | 606602018 (c) Loyola University Chicago | University Policies #J-18808-Ljbffr