Bid Manager-1

**Bid Management Role Overview**

**Scope of work and responsibilities**

**Deal Qualification, Shaping and Strategy Development**

Objective: To help ensure the company can quickly but properly understand, assess, and qualify the sales opportunity.
- Where engaged in the early sales stages, Bid Manager works with Sales and the initial bid team to facilitate deal shaping.
- Supports the development and messaging of the sales strategy.
- Research competitive landscape, analyses information to help refine and inform sales and solution strategy.
- Helps organise sales and solution strategy, deal qualification and best practice sessions, facilitating these as required.
- Supports the opportunity owner in synthesizing information and preparing relevant materials.
- Supports the opportunity owner in ensuring SFDC data quality, and that the key sections, including the Sales Tools, are populated, adequately representing the deal.
- Supports socialisation and positioning in support of a qualification decision.
- Has focus on deal construct and qualification parameters in support of continual qualification.

**Pursuit Management**

Objective: To successfully manage the pursuit process in compliance with company policies and processes, effectively using the available resources.
- Accountable for the detailed bid plan, its estimation, communication, replanning, progress tracking, achievement of milestones. In cooperation with the opportunity owner, develops and executes the close plan.
- Responsible for the identification of staffing required to deliver to plan to include estimation of effort, requests for engagement using appropriate processes and tools.
- Takes responsibility for flagging any resourcing gaps and seeking support to resolve.
- Initiates and oversees the engagement of Supply Chain, HR, Legal, Pricing and other functional support. Adapts bid plan to resource availability as necessary, rearranging tasks and priorities to achieve the best outcome.
- Supports bid budget holder with the development and management of the budget and spend.
- Accountable for identification, management and mitigation of pursuit risks. Resolves issues, removes barriers, takes prioritisation decisions. Escalates issues within the organisation as appropriate.
- Responsible for managing the pursuit through the sales process, ensuring end-to-end compliance with the current company processes and corporate policies, and engaging stakeholders and securing their support for this purpose.
- Responsible for identification, assignment and tracking of bid team actions and managing them to closure.
- Engages with partner companies and subcontractors, facilitates communication with bid team members.
- Provides direction and perspective across all workstreams.

**Team Leadership**

Objective: To build and lead a coherent pursuit team to achieve common objectives.
- Builds and manages multi-disciplined, geographically disperse, high-performing bid teams.
- Undertakes effective onboarding of new team members.
- Defines and drives the priorities and activities of team members. Maintains regular cadence of calls and reviews, checks progress, provides updates to the team.
- Leads team members to a common set of goals and deliverables.
- Challenges and coaches the team members in support of quality outcomes.

**Management of Response Documents**

Objective: To successfully manage the process of drafting, reviewing, finalising, and submitting quality proposal documents to clients.
- Closely works with Proposal Manager and, where a Proposal Manager has not been assigned to the opportunity, executes that role. Co-ordinates work of Graphic Designer and Proposal Writer.
- Coordinates activities related to clarifications (CQs) and their responses, to the client and from the client.
- Ensures completion of the qualification sections of response documents.
- Ensures that roles and responsibilities are understood for response development and that content development milestones are communicated and achieved.
- Supports drafting, reviews and submission of the proposal to the client, and for the compliance of the proposal to customer’s procurement requirements.
- Has an active and direct impact on the overall response quality.
- Facilitates best practice events in support of response production and quality.

**Engagement with Clients**

Objective: To effectively engage with potential clients in the sales process.
- Takes part in building and maintaining relationship between DXC and the client, aligning the procurement objectives and timeline with the client, and supports sales in this process.
- Research client to understand business objectives and challenges.
- Owns formal communication channels with the client.
- Owns the exchange and repository of documents and information received from or sent to clients.
- Supports the bid team in organising, preparing for, and running the events with the client.

**Negotiations and Close Down Activities**

Objective: To