Vendor Qualification

**Posting Date**:24 Jan 2025

**City**:Genova

**Location**:Genova, IT, 16129

**Contract Type**:Permanent

**Division**:RINA Consulting Tender

**Level of experience**:Intermediate
- RINA is currently recruiting for a **Vendor Qualification & Tender Scouting Specialist** to join its office in **Genoa, Italy**within the RINA Consulting Tender Division.

**Mission**
- The role is focused on Vendor Qualification & Tender Scouting activities. #LI-MT3**Key Accountabilities**

**Vendor List Management**:

- Ensure the company’s inclusion in clients' approved vendor lists, regularly verifying and updating information.
- Maintain accurate and compliant records to align with client-specific requirements

**Supplier Accreditation**:

- Manage the end-to-end process of accrediting the organization as a qualified supplier for prospective clients.
- Monitor evolving regulations and accreditation criteria to ensure ongoing compliance.

**Documentation Preparation**:

- Collaborate with internal departments (quality, legal, technical, and HSE) to collect and prepare documentation for pre-qualification, including certifications, compliance statements, technical references, and company information.
- Submit and manage documentation on client portals and digital platforms.

**Client Relations**:

- Maintain proactive communication with clients to address queries and secure feedback regarding accreditation requirements.
- Support the tender team in ensuring the company’s inclusion in procurement processes post-accreditation.

**Monitoring and Reportin**g:
- Track deadlines for accreditation renewals and maintain records of client submissions.
- Generate regular reports on accreditation activities and the company’s standing relative to competitors.

**Tender Support**:

- Ensure the company’s eligibility for tender invitations by verifying its presence on vendor lists before RFQ (Request for Quotation) or RFP (Request for Proposal) issuance.
- Collaborate closely with the tender team to maximize participation opportunities in client procurement processes.

**Tender Scouting**:Monitoring dedicated commercial portals to identify opportunities to be shared with the commercial and the business teams:
- monitor on the due frequency the portals
- identify suitable opportunities
- share the opportunities with the commercial team and the business unit
- maintain updated the tender register
- collaborate in the improvement of the scouting keywords
- collaborate in the evaluation and adoption of new portal

**Education**
- Bachelor’s Degree in Business Administration Finance Management or Supply Chain Management- Other in Engineering General or Other**Qualifications**
- Proven experience in vendor management, tender processes, or supplier accreditation, preferably in industries such as engineering, procurement, or construction.
- Familiarity with client procurement platforms and vendor list systems.
- Strong knowledge of compliance documentation, quality standards, and certification processes.
- Proficiency in using vendor management software, databases, and reporting tools.

**Competencies**
- CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
- EARN TRUST - Take everyone's opinion into account and remain open to diversity
- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
- PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
- MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
- ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
- THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
- With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.
- At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99._