Energy Tender Management Advisor

**Posting Date**:10 Sep 2024**City**:Genova**Location**:Genova, IT, 16129
- Roma, IT, 144**Contract Type**:Permanent**Division**:RINA Consulting Tender & Industry Technical Recrui**Level of experience**:Junior- RINA is currently recruiting for a **Energy Tender Management Advisor** to join its office in **Genoa or Rome, Italy** within the RINA Consulting Tender & Industry Technical Recruitment Division.**Mission**
- The Tender Advisor plays a crucial role in supporting the overall tender management process, contributing to the timely and successful submission of tenders by ensuring compliance and accuracy in documentation.

**Key Accountabilities**
- 1. Tender Documentation:

- Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
- Collaborate with internal teams to gather required information for inclusion in tender submissions.

2. Timeline Management:

- Work closely with the Tender Manager and senior staff to manage timelines for each tender, ensuring that deadlines are met.
- Monitor and communicate progress to relevant stakeholders.

3. Compliance Assurance:

- Ensure that tender submissions adhere to tender compliance procedures, legal and regulatory requirements.
- Collaborate with legal and compliance teams to address any issues related to tender compliance.

4. Data Management:

- Manage and update the Tenders Database, ensuring that it is accurate and up-to-date.
- Archive all tender documents systematically for future reference.

5. Vendor Qualification:

- Support the qualification process for the company and its subsidiaries on the Vendor List.
- Assist in managing the qualification procedures through Customer Suppliers Portals.

6. Research and Information Gathering:

- Monitor notices and outcomes of public and private tenders.
- Conduct research to gather relevant information about potential tender opportunities.

7. Communication:

- Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
- Assist in maintaining effective communication channels throughout the tendering process.

8. Quality Assurance:

- Contribute to the quality assurance process by conducting reviews of tender documents.
- Collaborate with team members to ensure the accuracy and quality of tender submissions.

**Education**
- Bachelor’s Degree in Economics or Business Administration Finance Management
- Master’s Degree in Law

**Qualifications**
- Previous experience in tendering, procurement, or a related field is advantageous but not always required.
- Ability to manage time effectively and prioritize tasks to meet tight deadlines.

**Competencies**
- CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
- EARN TRUST - Take everyone's opinion into account and remain open to diversity
- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
- PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
- MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
- ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
- THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
- With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.- At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99._