Administrative Coordinator
2 giorni fa
Location
Rome
Employment Type
Full time
Location Type
Hybrid
Department
Office of the CEO
Deadline to Apply
August 10, 2025, 5:00 PM CDT
Overview
About MUBI
MUBI is a global streaming service, production company and film distributor dedicated to elevating great cinema. To make this possible, we create, curate, acquire and champion visionary films, bringing them to audiences all over the world. And we have a team of brilliant, ambitious and passionate individuals to help bring our mission to life. From London to New York, Istanbul to Paris, and Berlin to Mexico - we work together to realize MUBI’s vision.
That’s where you come in Join our global team and help us make great cinema accessible to everyone, everywhere.
About the Role
We are looking for a highly organized and proactive Admin Assistant to support the Managing Director in a dynamic and creative environment. This role involves managing complex schedules, assisting with logistics, ensuring smooth and efficient day-to-day operations. You will be highly organized, detail-oriented, with excellent communication skills and able to maintain confidentiality while working collaboratively with internal teams and external stakeholders.
Where you will have impact:
- Coordinate incoming and outgoing communication- Organize internal and external meetings, events, and institutional engagements- Prepare documents, presentations, and reporting materials- Track deadlines, priorities, and follow-up actionsAct as a point of contact for internal and- external stakeholders, ensuring discretion and professionalism- Manage calendar, appointments, travel, and logistics
What you will bring:
- Strong organizational skills, attention to detail, flexibility and problem-solving attitude-
- Fluent in written and spoken English and Italian (essential)- As we expand into Spain, fluency in written and spoken Spanish is also a must for this role- Curiosity and interest in auteur cinema- Reliability, discretion, and a collaborative spirit
- We want to make cinema accessible to everyone. We believe people from different backgrounds bring different ideas that foster innovation and engagement, allowing us to attract great people to develop the best experience for our users._
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