Administrative Assistant

2 giorni fa

Roma, Italia APCO Worldwide A tempo pieno

**About APCO Worldwide**

Founded in 1984, APCO Worldwide is an award-winning, independently owned global communication and business strategy firm with offices in major cities throughout North America, Europe, the Middle East and Asia. APCO combines a global perspective with local expertise to help clients around the world manage challenges, opportunities, perceptions and reputations. APCO clients include corporations and governments; industry associations and nonprofit organizations; and many of the top companies on the Fortune 500. The firm is a majority women-owned business.

**The opportunity**:
We are currently looking for an Administrative and Office assistant to be based in **Rome.
**Responsibilities
- Ensure reception/switchboard is covered always during office hours.
- Set up of meetings/events, including meeting room technology, to ensure a smooth and professional environment for all visitors, external and internal clients
- Provide administrative support to both the Head of Administrative team and the business consultants
- Support vendors management and assessment; process invoices, POs, payments; manage communications and relationships with external suppliers
- Demonstrate the ability to follow policies and procedures clearly and the forethought to highlight necessary amendments, ensuring documentation is up to date
- Liaise with the Head of Administrative team to support Client Business Managers with tenders and new business activities; ensure that accounting policies and procedures are respected; facilitate communications with the Finance department (based in London)
- Depending on the current and future scenario, arrange travel including booking flights, transfers, accommodation and visas in accordance with company’s Travel Policy might be required
- Any other tasks as deemed reasonable
- Excellent written and verbal communication skills
- Proficient in Italian; good command of English (is **a must)**:

- Excellent relationship-building skills
- Solid time management skills
- Solid Microsoft Office skills
- Ability to handle sensitive information and maintain discretion and confidentiality
- Enthusiastic, positive and flexible attitude with a 'can do’ approach.
- Able to work both independently and as part of a team

**Qualifications **& Requirements**
- High School/University degree
- Ideally, between 1 to 2 years' experience as Administrative/Office Assistant or in an equivalent role
- Prior experience in consultancy is a plus

**About APCO in Italy**

APCO’s multilingual team helps clients navigate the complex policy, regulatory and media landscape in Italy, one of the largest European markets, which is currently developing a number of ambitious economic and institutional reforms to re-launch the local economy. Our Italy team, with offices in Rome and Milan, is fully integrated with APCO’s global operations and offers clients cross-sector services, empowered by an in-depth knowledge of the national landscape and a strong network of media and institutional contacts.

APCO was awarded Best Agency to Work for: EMEA Network in 2017 and 2019 and EMEA Corporate Consultancy of the year, 2019 by the PRovoke Media.

  • Junior Administrative Assistant

    5 giorni fa

    Roma, Lazio, Italia Longhorn Building Solutions of Texas A tempo pieno

    We are seeking an Junior Administrative Assistant, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.Requirements:In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel...

  • Administrative Assistant

    5 giorni fa

    Roma, Italia Building Technologies A tempo pieno

    We are seeking a dynamic Administrative Assistant to join our team! The right person will be a creative, outgoing, responsible, and detailed-oriented individual to support management, to drive our company to success. Performance Responsibilities: Maintain a professional environment at all times Maintains regular communication with the Director and staff....

  • Junior Administrative Assistant

    2 giorni fa

    Roma, Italia Olicenter A tempo pieno

    Join Olicenter Group as a Junior Administrative Assistant - Support Our Service Projects and Keep Operations Running. This junior role is a perfect opportunity for someone Olicenterting out or looking for a fresh career path! Olicenter Group, a Tier 1 Electrical & Communications Contractor, is seeking a Junior Administrative Assistant to support our busy...

  • Temporary Administrative Assistant – Events

    3 settimane fa

    Roma, Italia NATO Defense College A tempo pieno

    A leading defense education institution is seeking a Temporary Pool (Staff Assistant) to provide essential administrative support and logistics management in Rome, Italy. Candidates should have experience in administrative roles and be familiar with event management and public diplomacy. This position offers a fulfilling working atmosphere and competitive...

  • administrative assistant

    7 giorni fa

    Roma, Lazio, Italia S&YOU - AL CUORE DEI VOSTRI PROGETTI A tempo pieno

    AZIENDAIl nostro cliente è un'azienda di rilievo internazionale del settore dei Building Services per la sede di Roma (zona Garbatella),selezioniamo la seguente figura:POSIZIONEADMINISTRATIVE ASSISTANT ? L. 68/99La risorsa si occuperà della gestione amministrativa e segretariale dell'ufficio di Roma con riporto diretto all'HR Manager.Nel dettaglio,...

  • Administrative Assistant

    2 settimane fa

    Roma, Lazio, Italia World Bank A tempo pieno

    Administrative AssistantJob #:req34713Organization:World BankSector:Administration/Office SupportGrade:GCTerm Duration:4 years 0 monthsRecruitment Type:Local RecruitmentLocation:Rome,ItalyRequired Language(s):English, ItalianPreferred Language(s):Closing Date:11/11/2025 (MM/DD/YYYY) at 11:59pm UTCDescriptionDo you want to build a career that is truly...

  • Administrative Assistant

    2 settimane fa

    Roma, Lazio, Italia World Bank Group A tempo pieno

    Administrative Assistant Job #: req34713Organization: World BankSector: Administration/Office SupportGrade: GC Term Duration: 4 years 0 months Recruitment Type: Local RecruitmentLocation: Rome,ItalyRequired Language(s): English, ItalianPreferred Language(s):Closing Date: 11/11/2025 (MM/DD/YYYY) at 11:59pm UTC Description Do you...

  • Administrative Assistant

    2 settimane fa

    Roma, Lazio, Italia The World Bank A tempo pieno

    Administrative AssistantJob #: req34713Organization: World BankSector: Administration/Office SupportGrade: GCTerm Duration: 4 years 0 monthsRecruitment Type: Local RecruitmentLocation: Rome,ItalyRequired Language(s): English, ItalianPreferred Language(s)Closing Date: 11/11/2025 (MM/DD/YYYY) at 11:59pm UTCDescriptionDo you want to build a career that is truly...

  • Virtual Assistant

    3 giorni fa

    Roma, Italia Jouyll A tempo pieno

    **Roma**: **Italy**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Administrative Coordinator

    7 giorni fa

    Roma, Italia Omnia Rep srl A tempo pieno

    _**Administrative Coordinator/Office Assistant**_ **September 2024** **Position Overview**: **Key Responsibilities**: - 1. Office Management:_ - Serve as the central point of contact for office-related matters, including communication with landlords, maintenance, equipment, and supplies. - Support in organizing personnel travel, meetings, appointments,...