Broadcast Engineering Admin Assistant

6 giorni fa

Milano, Italia Olympic Broadcasting Services A tempo pieno

Overview

Description

OBS is seeking to fill a temporary freelancer position as Administrative Assistant to work in the Broadcast Engineering (BEng) department at the IBC (International Broadcasting Centre). Our operations headquarters would be based in the building of Fiera Milano Congressi, in Milan, Italy.

The BEng Administrative Assistant is responsible for providing overall administrative assistance to the Department Head, Manager and staff of each of the engineering departments.

Duties
- Coordinate meetings, set up meeting rooms, and prepare agendas and meeting minutes.
- General administration duties including faxing, photocopying, mailing, etc.
- Organize and manage department filing systems.
- Deal with issues and parties with the utmost professionalism and confidentiality;
- Promote and contribute to a positive team atmosphere;
- Coordinate travel arrangements, itineraries and process expense reports.
- Proactively develop administrative processes to support the efficiency of the department.
- Provide coverage to the other colleagues and help coordinate special events, as required.
- Assist with keeping common areas (kitchen, copier room etc.) tidy and organized.
- Help with translation from Italian to English, when necessary.
- Know the local area very well to help orientate people and advise of restaurants, venues etc. if necessary.
- Help in managing rosters, guidance, prioritizing tasks, etc.
- Other duties and tasks as assigned.
- The position reports to the Assistant Coordinator of the Broadcast Engineering department.

Experience
- Completed Degree or Diploma in a relevant field.
- Minimum 1 year of experience as an Administrative Assistant.
- Strong knowledge of Word, Outlook, Excel, and PowerPoint required, MS Project.
- Excellent verbal and written skills in English and Italian, knowledge of additional languages such as Spanish or French is a plus.
- Capable of handling multiple projects simultaneously with tight timelines.
- Able to work in high-pressure situations.
- Ability to work effectively in a team environment and collaboratively with other departments.
- Ability to work independently without guidance and supervision.
- Project a positive and helpful attitude in answering questions and providing assistance

**Workplace & Environment**
- Fast paced, high impact working international environment working for a subsidiary of the IOC, a 130-year-old organization that coordinates the Olympic Games.
- This is a freelance contract from October 2025 until end of March 2026.
- Full time shift work including evenings and weekends.
- Subject to national/international criminal background checks.

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