Mediterranean and Africa Marine Business Support Advisor

**Posting Date**:25 Nov 2025- **City**:Genova- **Location**:Genova, IT, 16128- **Contract Type**:Permanent- **Division**:Mediterranean and Africa Marine- **Level of experience**:Junior-
- RINA is currently recruiting for a **Mediterranean and Africa Marine Business Support Advisor** to join its office in Genova, Italy within the **Mediterranean and Africa Marine** Division.-
**Mission** A Business Support Advisor with a focus on managing administrative tasks from the creation of a customer in a database to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations. #LI-DC2-
**Key Accountabilities** 1. Customer Data Management:

- Create and maintain accurate customer records in the database.
- Ensure that customer information is up-to-date and complete.
- Handle customer inquiries related to account information and updates.
2. Offer Management:

- Collaborate with business development teams to insert offer in the internal system
- Provide customer with complete and accurate offer documents
3. Contract and Customer Order Processing:

- Manage and update contract, ensuring accuracy and completeness.
- Receive and process customer orders, ensuring accuracy and completeness.
- Coordinate with relevant departments to fulfill orders in a timely manner.
- Update customers on order status and expected delivery dates.
4. Invoicing:

- Generate and issue invoices to customers based on sales orders or service agreements.
- Verify the accuracy of invoice details, including pricing and quantities.
- Handle invoice-related inquiries and discrepancies.
5. Payment Processing:

- Monitor and track customer payments.
- Coordinate with the finance department to ensure timely and accurate payment processing.
- Address payment-related inquiries and issues.
6. Timesheet Management:

- Remind technical staff to submit accurate and timely timesheets for each project.
- Ensure timesheets are completed in accordance with company policies and client requirements.
7. Customer Communication:

- Communicate with customers to provide information about products, services, and order status.
- Respond to customer inquiries and resolve issues promptly and professionally.
- Send out communication regarding invoices, payment reminders, and other relevant updates.
8. Problem Resolution:

- Identify and address customer concerns, working collaboratively with other departments as needed.
- Investigate and resolve billing discrepancies or disputes.
- Ensure a high level of customer satisfaction through effective problem resolution.
9. Compliance and Documentation:

- Ensure compliance with company policies and procedures in customer interactions.
- Maintain accurate and organized records of customer communications, transactions, and invoices.
- **Education** High School Diploma/GED in Business Administration Finance Management-
**Qualifications** Previous experience (1-3 years) in business support, customer service, order management, or a related administrative role.
- Strong proficiency in customer data management, including maintaining accurate records and handling inquiries.
- Experience in offer management, contract processing, and customer order fulfillment.
- Familiarity with invoicing, payment processing, and timesheet management is a plus.
- Excellent attention to detail to ensure accuracy in contracts, orders, invoices, and customer records.
- Strong communication skills, both written and verbal, to interact effectively with customers and internal teams.
- Proven ability to handle customer inquiries professionally and resolve issues efficiently.
- Good problem-solving skills to address billing discrepancies, order concerns, and other customer-related challenges.
- Knowledge of compliance requirements related to documentation, invoicing, and customer interactions.
- Ability to multitask and manage priorities in a fast-paced business environment.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with CRM systems or internal business management tools.
- While not mandatory, experience with financial operations, such as payment tracking and invoice management, is an advantage.
- A proactive and customer-oriented mindset, ensuring a high level of service and satisfaction.
- Good knowledge of English language, both written and spoken
- **Competencies**CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
- EARN TRUST - Take everyone's opinion into account and remain open to diversity
- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
- PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
- MAKE EFFECTIVE DECISIONS - Structure activi