Contracts and Proposals Executive

Overview:
**THE COMPANY**

Phastar is a multiple award-winning global biometric Contract Research Organization (CRO) that is accredited as an outstanding company to work for by Best Companies. We partner with pharmaceutical, biotechnology and medical device organizations to provide the expertise and processes to manage and deliver on time, quality biostatistics, programming, data management and data science services. With offices across the UK, US, Germany, Denmark, Kenya, Australia, India, China and Japan, Phastar is the second largest specialized biometrics provider globally, and the largest in the UK.

Our unique approach to data analysis, “The Phastar Discipline”, has led us to build a reputation for outstanding quality. With this as our core focus, we’re looking for talented individuals who share our passion for quality and technical expertise to join our team.

**WHY PHASTAR**

Accredited as an outstanding company to work for, Phastar is committed to employee engagement, workplace satisfaction and ensuring a healthy work-life balance. We offer flexible working, involvement in developing company-wide initiatives, structured training and development plans, and a truly supportive, fun and friendly environment.

What’s more, when you join our team, Phastar will plant a tree in your honour, as one of our Environmental, Social and Governance (ESG) initiatives. So, not only would you get your dream job, you’ll also be helping to save the planet

**THE ROLE**

Work as a Contracts and Proposals Executive, Work closely with the sales team and key stakeholders in the development of RFPs, RFIs, contracts, change orders, CDAs and MSAs, managing the end-to-end process of proposals and contracts within the organization. This position requires a detail-oriented individual with exceptional organizational skills and the ability to work collaboratively across various teams.

**Responsibilities**:

- Coordination of the entire contract, RFP, and RFI process from receipt of request to submission.
- Creation of proposal documents in alignment with the agreed strategy, company’s objectives, and client requirements.
- Participate in various team meetings with sales and operations teams to learn, contribute insights, and support cross-functional collaboration.
- Compile and update information for pricing and terms and conditions in contracts, ensuring accuracy and consistency across all documentation.
- Coordinate the collaboration of diverse teams such as sales, technical, legal, and finance to address all aspects of contracts and proposals.
- Maintain thorough contract and proposal documentation, including documents, communication records, and pricing details.
- Develop a high-level understanding of services provided by the company to effectively support proposal development and address client inquiries.
- Hold accountability for the quality and accuracy of all contracts and proposals prepared and sent, ensuring compliance with company standards and client requirements.
- Participation in negotiation of contracts.
- Coordinate with external vendors or subcontractors as necessary to fulfill proposal and contract requirements.
- Proactively seek opportunities to streamline and improve the contracts and proposals process, implementing best practices and lessons learned from previous projects.
- Utilize company’s pricing tool (excel) and RFP software.

Qualifications:

- Degree in Business, Life Science or similar area
- 2+ years of relevant experience in detail-oriented work environment
- Fluent in Mandarin and English
- Proposal development experience within the CRO industry
- Excellent communication, collaboration, teamwork, and time management skills
- Experience in working with various stakeholders (e.g. SMEs/senior level mgmt/finance) to prepare client deliverables.
- Experience in working with complex excel tools
- Excellent attention to detail
- Ability to manage multiple assignments at one time
- Knowledge of contractual terms and conditions
- Flexibility of working hours (occasional only)

**APPLY NOW**

With the world’s eyes focused on clinical trial data, this is a fantastic time to join an award-winning specialized biometric CRO that is renowned for its technical expertise, outstanding quality and cutting-edge data science techniques. We offer flexible working, structured training and development plans, continuous learning opportunities, and a competitive salary and benefits package. We’re committed to ensuring our employees achieve a healthy work-life balance, within a supportive, fun and friendly working environment.

Phastar is committed to the principles and practices of equal opportunities and to encouraging the establishment of a diverse workforce. It is our policy to employ individuals on the basis of their suitability for the work to be performed and their potential for development, regardless of age, sex, race, colour, nationality, ethnic or national origin, disability, marital status, p