Fleet Manager Italy, Spain, Portugal

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

The Manager, Fleet Operations Italy Spain & Portugal - is part of a global team with oversight of the company's company car program, an enabler to the BMS commercial organization and key benefit to eligible BMS employees. The Manager Fleet Operations Italy, Spain & Portugal is responsible for the management of Fleet Operations and all activities regarding company cars in Italy, Spain & Portugal. She/He will also be responsible for all the reporting and analytics on fleet, identify potential cost reduction opportunities, process improvements, project management and will coordinate and manage external suppliers in the daily operational activities. The role will involve close coordination with Fleet global category leaders and key program partners across BMS (Finance, HR, Safety, Sustainability). This role will report directly to the Senior Manager Fleet Operations EMEA. This position has a strong emphasis on analytics and operational excellence.

**Key Responsibilities**
- Contributing to company initiatives: cost reduction initiatives, EV by 2040, eligibility /policy guidelines
- Writes and reviews local policies, identifies opportunities for process improvements and simplification based on needs, feedback from the markets, analytics and trends, BMS goals.
- Examinates external market trends for new opportunities and leads the integration of any new fleet suppliers, working closely with Global Procurement Operations Team and Legal.
- Reviews suppliers' contracts from a business perspective and coordinates the negotiation for better operational support.
- Collaborate with cross-functional teams to ensure data consistency and resolve discrepancies.
- Handles the invoices paying process for all Fleet vendors. This includes creating POs, checking and correcting any billing issues by working with outside 3rd parties, Finance, and 3rd party vendors to ensure timely and accurate invoice processing.
- Builds the Car List to meet employees' needs, safety and environment goals, and budget requirements. Makes sure that the Car List is aligned with external benchmark to maintain BMS attractive in the external market and for internal employees.
- Identifies potential opportunities for cost reduction and savings, creates business cases for relevant stakeholders in order to implement new and more efficient internal procedures.
- Leads key projects related to new environment requirements, including procedure implementation and change management processes.
- Supports relevant stakeholders on initiatives that support BMS goals and objectives

**Reports and Analytics**
- Assists in development and maintenance of global departmental scorecards and KPIs
- Submits annual Fleet budget forecasts and quarterly budget projections. Produces Fleet reporting and supporting documentation to HR, Total Reward, Finance, Procurement, Sales, and upper management as needed, while exercising discretion and judgment.
- Creates and runs various weekly and monthly management reports and ad-hoc queries for relevant stakeholders (PS, EHS, Finance Accounting team, etc) Performs quarterly and annual business reviews of Fleet Providers, including but not limited to vehicle maintenance, insurance management, miscellaneous services, leasing costs, interest and depreciation rates.
- Provides support to the drivers on local law and taxations requirements on topics related to company cars

**Operational Management**
- First contact with internal stakeholders (General Management / HR / Total Reward / Finance / Procurement / Legal / EHS / Public Affairs....) for all questions regarding car fleet management
- Work Councils: Maintaining a good relationship with work councils is essential. Fleet Manager act as a liaison, ensuring that fleet operations align with employee interests and regulatory requirements according to Company Fleet strategy. This helps in fostering a collaborative environment, addressing employee concerns, and implementing changes smoothly.
- Manages and coordinates external suppliers/partners activity to ensure that BMS employees and vehicles receive adequate support daily
- Acts as an escalation point for the Fleet Management Company and/or Lessor selected for day-to-day operational Fleet questions
- Manages the fleet inbox - day to day management of BMS vehicles
- Partner with category leads to identify and implement best practices for category management,