Assistant to Chief Executive Officer

1 settimana fa

Turin, Piemonte, Italia UNSPACE A tempo pieno

**Company description

UNSPACE is a pioneering company in virtual production and real-time content creation, working at the intersection of cinema, advertising, immersive experiences, and next-generation media. Driven by strong expertise in VFX and on-set production workflows, we build technology and creative solutions that raise efficiency, quality, and control across modern productions.

Our ecosystem includes a suite of Unreal Engine plugins for virtual productions (workflow automation, on-set tools, and real-time pipelines), alongside , our design department specialized in photoreal environments, set extensions, and digital double creation (scanning, reconstruction, and optimization for real-time). We also operate in entertainment design for events and installations, and actively develop workflows based on generative AI to accelerate concepting, content development, and production-ready outputs.

We operate across Italy with offices in Turin, Milan, Rome, and Bari, constantly innovating and anticipating market needs.

Role Description

We are hiring an Assistant to the CEO for a full-time, on-site position based in Turin. This role provides executive-level administrative support and helps ensure operational efficiency across daily priorities. You will manage scheduling, coordinate meetings, support office administration, and act as a key point of contact for internal and external communications on behalf of the CEO.

The ideal candidate is organized, discreet, proactive, and brings a creative mindset to problem-solving and communication.

Key Responsibilities


• Provide executive-level administrative support to the CEO


• Manage calendar, scheduling, travel arrangements, and priorities


• Coordinate meetings (agenda preparation, logistics, minutes, follow-ups)


• Handle internal and external communications with professionalism


• Prepare reports, documents, and presentations as needed


• Support office administration and day-to-day operational tasks


• Maintain and manage confidential information with discretion

Qualifications


• Strong experience in Executive Administrative Assistance / Administrative Assistance


• Excellent communication and organizational skills


• Creative mindset and strong sense of initiative (ability to propose solutions, improve workflows, and support communication needs)


• Experience in office administration and related tasks


• High attention to detail, problem-solving skills, and a proactive approach


• Proficiency with productivity and scheduling tools (Microsoft Office, Google Workspace)


• Ability to prioritize effectively and operate under tight deadlines


• Fluent Italian and good command of English (B2+ required; C1 preferred)


• Previous experience in a similar role is a plus


• Bachelor's degree (or equivalent relevant qualification) in Business Administration, Communications, or related fields is recommended

Location & Type


• Turin (on-site)


• Full-time**

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