Project Coordinator

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:  and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Project Coordinator

TYPE OF CONTRACT: International CST, Level III

UNIT/DIVISION:  CO Support Hub, Public Partnerships Division

DUTY STATION: Rome, HQ

DURATION: 3 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

To respond to evolving needs at the country level, WFP has established the Country Office (CO) Support Hub - an integrated ecosystem designed to provide operational support to COs, technical assistance to country-level corporate processes, and knowledge management, ensuring field offices have the tools and expertise they need to succeed. The Hub brings together specialized services such as on-demand end-to-end partnership support, donor intelligence and analytics, capacity-building and training, and a unified platform for accessing, storing and sharing knowledge and information. Together, these elements aims at creating an environment that empowers COs and RO

s to plan, fund, and deliver programmes more effectively.

Under the overall supervision of the Knowledge Management, Learning and Development Team Lead and within the framework of the CO Support Hub, the position will support the efforts related to Knowledge management and capacity building in field offices, focusing on the critical tasks required for the successful delivery and scaling of FIRM 2.0. on the corporate DOTS based solution. This includes setting processes and milestones, aligning responsibilities among teams, coordinating timely execution of deliverables, facilitating discussion among divisions and offices, ensuring visibility to stakeholders and management, and providing quantitative and qualitative support when needed.

ACCOUNTABILITIES/RESPONSIBILITES:

1.Role as the Project Coordinator to coordinate the execution of the support to selected COs and the related agreed workstreams and ensure timely progress and deliverables.

2.Map stakeholders per workstreams and support set up of related Working Groups (WGs)including owner/lead and support teams.

3.Support on-going development and updates of workstreams related workplans which outline key milestones, deliverables, tasks, deadlines, and owners.

4.Support WGs leads in driving implementation forward.

5.Facilitate regular coordination meetings to align on objectives, activities, timelines and outputs.

6.Liaise with Project Managers for roll out and testing of the roadmap of changes in selected Country Offices (COs).

7.Ensure alignment with the Changing Lives Transformation Fund and other related initiatives.

8.Monitor progress of the various workstreams.

9.Organize cadenced and ad-hoc meetings to align on and validate key project updates and decisions, including but not limited to WS4 core group, directors, steering committee members.

10.Prepare and provide timely / regular updates; for efficiency and effectiveness differentiate per audiences.

11.Assist in coordination among teams to address roadblocks and conflicts, escalating when necessary.

12.Provide support on infographics to portray pre-determined content in a way that facilitates understanding and discussion of certain topics.

13.Conduct data analysis for insights and to support decision making.

14.Support knowledge management reviews and sharing of best practices.

15.Contribute to internal communication and dissemination of progresses.

16.Additional support requested, as required

DELIVERABLES AT THE END OF THE CONTRACT:

• Conduct testing of FIRM 2.0. on the corporate DOTS based solution in 2–3 selected COs, document the pilot process, feedback and results.

• Deliver concrete improvements to dashboards and donor intelligence products based on pilot feedback.

• Complete rigorous validation comparing manual and AI-assisted analysis workflows, with a report outlining efficiency and impact gains.

• Document lessons learned; write a comprehensive report and formulate scaling recommendations towards field adoption.

• Develop and launch a global training series ("AI for Partnerships") for COs and Regional Offices (ROs); collect post-training feedback.

• Coordinate the knowledge management efforts of the CO Support Hub, including the One-Stop Shop and peer learning initiatives.

• Roll out the validated model across all COs with a defined onboarding and capacity support programme.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Advanced University degree in International Development, Business Administration, Political Sciences or other related fields.

Experience: Over 9 years of progressively responsible national and/or international experience in a business or international relations-related position. Experience with WFP is an asset. Experience in change management, management consulting required. Additional work experience desirable.
Knowledge & skills:

• Ability to develop new strategies and innovative projects;

• Good analytical abilities, both quantitative and qualitative: ability to perform advanced analysis in excel and produce high-quality written materials, including PowerPoint presentations as well as text documents;

• Excellent networking and communications skills to ensure participatory collaboration and buy-in from all staff involved across departments and including the field;

• Experience with optimization processes (e.g. optimization of strategic planning, sourcing, logistics, finance processes, performance management, etc.), good knowledge of WFP processes

• Collaborative spirit to liaise with a wide range of people at all levels and across different cultures, with credibility and diplomacy;

• Time management skills with an ability to plan ahead, anticipate requirements, problems and obstacles, and an ability to juggle competing priorities successfully, and to work on tight deadlines;

• Self-motivated and able to work with a certain degree of autonomy and/ or in team;

• Fully committed and motivated to achieve the aims of the UN World Food Programme

• Knowledge of UN system policies and functions of protection-mandated agencies. Flexibility to travel on short notice and in challenging and difficult environments.

• Team spirit and excellent interpersonal skills

Languages: Fluency (level C) in English language. Knowledge of Spanish, French or Arabic a strong asset.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: 

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.